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OWFM

Transport for London

This public procurement record has 1 release in its history.

Award

07 Jul 2023 at 16:45

Award Notice
Summary of the contracting process

The procurement process for the OWFM project involved Transport for London seeking software supply agreement and associated professional services to integrate seamlessly with TfL's ERP and OWFM core components. The procurement method was limited and negotiated without publication of a contract notice. The contract was awarded to Kronos Systems Limited, with a value of £1,342,448. The contracting authority is Transport for London, located at 5 ENDEAVOUR SQUARE, LONDON, UK. The procurement stage is complete, with the contract signed on 6th July 2023, and the award criteria were based on compatibility with OWFM solution and price.

The OWFM project presents opportunities for businesses that can provide workforce management solutions compatible with TfL's requirements, especially those with expertise in software integration with existing ERP systems like SAP. Businesses interested in emergency management systems for land transport services may also find this tender appealing. The procurement process was tailored to specific technical requirements, indicating a focus on solutions that meet TfL's critical success criteria and operational needs. Successful bidders would need to provide a seamless end user experience and comprehensive service management approach to TfL's workforce management.

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Notice Information

Notice Title

OWFM

Notice Description

Software supply agreement and associated professional services to integrate seamlessly with TfL's ERP and OWFM core components. Implementation and operational support.

Lot Information

Lot 1

TfL has carefully considered its entire requirements for Workforce Management. Whilst "Core WFM Capability" has high commercial availability in the marketplace, core WFM functionality which incorporates all four of the "Critical Success Criteria", identified by TfL as a result of its failed 2014 WFM procurement is available only from a single provider. The Smart Deployment and Geofencing of Passport is unique and shall allow TfL Operations to actively manage emergency situations across its network in real-time. UKG is the only economic operator that can provide this combined WFM capability which critically, also requires minimal integration with the existing TfL SAP estate to create a fully native integrated single solution. Additional information: 3 Year Fixed Term plus one year optional extension.

Options: An elective subsequent option for a further 12 month renewal

Procurement Information

Each potential route to market for each component of the overall OWFM solution was evaluated for its relative benefits and risks. The recommended route to market chosen (Dimensions via GCloud/Passport via Supplier Terms) shall ultimately produce two forms of contract: Dimensions and the associated Professional Services- shall be compliantly called off under GCloud terms which shall produce a standard CCS GCloud Call off agreement for the Dimensions software and associated professional services. Passport and the associated Professional Services- shall be procured under a direct award by Single Source for the following reasons: Kronos Systems is the only economic operator that has the exclusive intellectual property rights to provide TfL with its specified technical requirements which contain TfL's Critical Success Criteria, listed below. 1) The solution must be proven to work with SAP ECC6.0, S/4HANA & SuccessFactors for Payroll and recognised as such by SAP. 2) A seamless end user experience (whereby the solution is able to present TfL core HR data) to end users in such a way they need not 'flip' between multiple screens or applications 3) A comprehensive single approach to service management to TfL. Singular accountabilities (with SLA's) between the software providers of the overall solution suite 4) To meet TfL minimal Must Have functional and non-functional requirements

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03e001
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019529-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63710000 - Support services for land transport

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,342,448 £1M-£10M

Notice Dates

Publication Date
7 Jul 20233 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for London
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Supplier Information

Number of Suppliers
1
Supplier Name

Kronos Systems Ltd

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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