Notice Information
Notice Title
YPO - 001205 Electronic Catering Management and Payment Solutions
Notice Description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Electronic Catering Management and Payment Solutions. YPO's intention is to create a compliant route to market for our customers and also the awarded Suppliers. It is to enable the public sector a route to purchasing Electronic Catering Management and Payment solutions from one Framework with an array of Suppliers and offerings. YPO is the lead Public Sector Buying Organisation for this Framework Agreement working in collaboration with NEPO.
Lot Information
Lot 1
YPO envisage that the new Framework may be divided into the following Lots, but this may be subject to change following pre-engagement. Lot 1 - A full solution comprising of software and hardware - Cloud Hosted or Off premise Lot 2 - Software Only Lot - Cloud Hosted or Off premise Lot 3 - Additional enhancements or bespoke bolt ons to increase scope Lot 4 - Online Payment applications Lot 5 -Communication Software via omni channels solutions email/SMS Lot 6 - Cashless catering systems Lot 7 - Registration solutions Lot 8 - Application Software (APP) to integrate with internal systems for a one log on one view Lot 9 - Management Information Systems Lot 10 - Pupil Attainment Solutions YPO's Aim is to re procure this highly successful framework but ensure we capture any changes and innovations in the market and incorporate new sectors such as NHS and the offering they are now using - Electronic bedside meal ordering system (PMOS) as well as kitchen management , payment solutions , cashless catering and communications. All solutions now appear to be cloud based with some hardware device requirements to access the software in kitchens and at the bedside amongst management of allergens and calories but not limited to.
Renewal: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
Lot 1a Electronic Meal Ordering and Catering Management for the NHS - Cloud HostedLot 1a is for the provision of Electronic Meal Ordering and Catering Management solutions - Cloud Hosted across the NHS or any other hospital or Health and Social Care environment which enables end users to order meals digitally, and the Contracting Authority to manage any food related information for the purposes of reducing waste, paper, and time.
Options: The Framework Agreement will cover the period from 20th August 2024 - 19th August 2026 with the option of 1 x 24 months extension to 19th August 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 20th August 2024 - 19th August 2028
Renewal: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
Lot 2 - Electronic Meal Ordering and Catering Management for Wider Public Sector (WPS)Lot 2 is for the provision of Electronic Meal Ordering and Catering Management solution hosted within the cloud, which enables end users to order meals digitally, and the Contracting Authority to manage any food related information for the purposes of reducing waste, paper and time. This Lot will be open to the whole of the Public Sector but it is expected to be utilised primarily within education environments, more specifically primary schools.
Options: The Framework Agreement will cover the period from 20th August 2024 - 19th August 2026 with the option of 1 x 24 months extension to 19th August 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 20th August 2024 - 19th August 2028
Renewal: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
Lot 3 - Cashless Catering SystemsLot 3 is for the provision of Cashless Catering Systems, which will be hosted within the cloud. The system will allow for payment and recognition methods which enable the end user to utilise the account and pay for meals. This Lot will be open to the whole of the Public Sector but it is expected to be utilised primarily within education environments, more specifically secondary schools.
Options: The Framework Agreement will cover the period from 20th August 2024 - 19th August 2026 with the option of 1 x 24 months extension to 19th August 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 20th August 2024 - 19th August 2028
Renewal: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
Lot 4 - Online Payment SolutionsLot 4 is for the provision of Online Payment Solutions, which will be hosted within the cloud. The system will allow for payment methods which enable the end user to utilise the account and pay for items. This Lot will be open to the whole of the Public Sector but utilised primarily within education environments. A secure online payment system allowing end users to pay for items/services digitally, and incorporate future cashless options, remaining in line with all relevant up to date regulations.
Options: The Framework Agreement will cover the period from 20th August 2024 - 19th August 2026 with the option of 1 x 24 months extension to 19th August 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 20th August 2024 - 19th August 2028
Renewal: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
Lot 1b - Electronic Meal Ordering and Catering Management for the NHS On PremiseLot 1b is for the provision of Electronic Meal Ordering and Catering Management solutions - On Premises across the NHS or any other hospital or Health and Social Care environment which enables end users to order meals digitally, and the Contracting Authority to manage any food related information for the purposes of reducing waste, paper, and time.
Options: The Framework Agreement will cover the period from 20th August 2024 - 19th August 2026 with the option of 1 x 24 months extension to 19th August 2028, after the initial two years. The decision to extend the Framework period will be taken by the end of April 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. Suppliers will be made aware of the decision to take extensions 3 months prior. The maximum contract period will therefore be 4 years, from 20th August 2024 - 19th August 2028
Renewal: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03e024
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/028211-2024
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Framework
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
48 - Software package and information systems
55 - Hotel, restaurant and retail trade services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
30213200 - Tablet computer
48000000 - Software package and information systems
48100000 - Industry specific software package
48110000 - Point of sale (POS) software package
48170000 - Compliance software package
48210000 - Networking software package
48211000 - Platform interconnectivity software package
48217000 - Transaction-processing software package
48219300 - Administration software package
48219400 - Transaction server software package
48310000 - Document creation software package
48311000 - Document management software package
48330000 - Scheduling and productivity software package
48332000 - Scheduling software package
48400000 - Business transaction and personal business software package
48430000 - Inventory management software package
48440000 - Financial analysis and accounting software package
48450000 - Time accounting or human resources software package
48500000 - Communication and multimedia software package
48700000 - Software package utilities
48900000 - Miscellaneous software package and computer systems
55500000 - Canteen and catering services
55510000 - Canteen services
55524000 - School catering services
72000000 - IT services: consulting, software development, Internet and support
72200000 - Software programming and consultancy services
72211000 - Programming services of systems and user software
72212000 - Programming services of application software
72212110 - Point of sale (POS) software development services
72212180 - Medical software development services
72212517 - IT software development services
72212900 - Miscellaneous software development services and computer systems
72227000 - Software integration consultancy services
72230000 - Custom software development services
72260000 - Software-related services
72261000 - Software support services
72262000 - Software development services
72263000 - Software implementation services
72264000 - Software reproduction services
72265000 - Software configuration services
72266000 - Software consultancy services
72267100 - Maintenance of information technology software
72267200 - Repair of information technology software
72268000 - Software supply services
Notice Value(s)
- Tender Value
- £40,000,000 £10M-£100M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £40,000,000 £10M-£100M
Notice Dates
- Publication Date
- 4 Sep 20241 years ago
- Submission Deadline
- 22 May 2024Expired
- Future Notice Date
- 31 Mar 2024Expired
- Award Date
- 7 Aug 20241 years ago
- Contract Period
- 5 Aug 2024 - 5 Apr 2028 3-4 years
- Recurrence
- There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled, Planned
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- YPO
- Additional Buyers
ASSOCIATION OF NORTH EAST COUNCILS, TRADING AS THE NORTH EAST PROCUREMENT ORGANISATION (NEPO)
- Contact Name
- Contracts Team
- Contact Email
- contacts@ypo.co.uk, nick.mcdonald@nepo.org
- Contact Phone
- +44 1924664685
Buyer Location
- Locality
- WAKEFIELD
- Postcode
- WF2 0XE
- Post Town
- Wakefield
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC43 Tyneside
- Delivery Location
- Not specified
-
- Local Authority
- Gateshead
- Electoral Ward
- Bridges
- Westminster Constituency
- Gateshead Central and Whickham
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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