Award

Direct Award for the Administration and Distribution of Household Support Funding

TORBAY COUNCIL

This public procurement record has 1 release in its history.

Award

12 Jul 2023 at 09:18

Award Notice
Summary of the contracting process

The Torbay Council has awarded a contract for the direct administration and distribution of household support funding to Hele Village Community Association within the services industry category. This tender, with the title "Direct Award for the Administration and Distribution of Household Support Funding", was awarded through a limited procurement method without publication of a contract notice. The procurement stage is complete, and the contract was signed on 12th July 2023. The services are to be provided in the UKK42 region.

This tender offers an opportunity for businesses involved in community, social, and personal services to provide back-office support for the Torbay Food Alliance. Hele Village Community Association has been actively involved in distributing funds for food aid in Torbay and will continue this service with a contract value of £100,000. Small and medium-sized enterprises (SMEs) that specialise in community welfare and support services would be well-suited to compete for this contract, which aims to ensure the provision of food support to vulnerable residents in the Torbay area.

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Notice Information

Notice Title

Direct Award for the Administration and Distribution of Household Support Funding

Notice Description

Following on from the Household Support Fund initiative, Torbay Council intends to enter into an agreement with Hele Village Community Association who will provide back-office support, including the distribution of funds at the direction of Torbay Council, to the Torbay Food Alliance which provides support to people experiencing food insecurity, ensuring that people can access the most appropriate food support for their needs.

Lot Information

Lot 1

In the three years since April 2020, Hele Village Community Association (HVCA), on behalf of Torbay Food Alliance, has received a total of PS503,776.10 from Torbay Council. This funding has been distributed across the partner organisations of the Torbay Food Alliance, at the instruction of the Torbay Council's Director of Adult and Community Services (or another nominated Officer), in order to provide food aid to Torbay residents. This funding has come from central government, through various COVID grants and the Household Support Fund. These monies have been allocated to Local Authorities to distribute to support residents with immediate needs during periods of crisis. There are currently 14 partners in the Torbay Food Alliance, all of which are independent organisations in their own right and have identified HVCA to administer the joint finances on their behalf for a nominal administration fee of PS3,466 p/a. In the three years, since April 2020, HVCA has received a total of PS10,400 to undertake this function as described. This equates to 2% of the total funding awarded. As Torbay Council utilises HVCA to hold and distribute the grant funding released by central Government, for the purpose of transparency this notice addresses the intention to continue this arrangement and transfer PS378,000 to HVCA for the period of September 2023 to August 2024 to distribute to the partners of the Torbay Food Alliance, for a nominal administrative fee of PS7,182.

Procurement Information

The Household Support Fund is distributed to all relevant food providers within the Torbay area who have established an Alliance, this alliance is not a single legal entity, but a voluntary consortium of VCSE organisations. The Torbay Food Alliance approached the Hele Villiage Community Associated (HCVA) to be the point of contact for the Alliance and be the organisation to receive the funds prior to distribution. This arrangement benefits the Alliance as it enables them to have better links within the community to further support the distribution of food to those experiencing food insecurity. The Alliance must be in agreement on who distributes the fund and with the nominal administration fee the HVCA receives, no other provider in the area is interested in supporting the distribution of funds.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03e0f7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019897-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,000 £100K-£500K

Notice Dates

Publication Date
12 Jul 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Jul 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TORBAY COUNCIL
Contact Name
Mrs Chloe Farquhar
Contact Email
procurement.team@torbay.gov.uk
Contact Phone
+44 1803208350

Buyer Location

Locality
TORQUAY
Postcode
TQ1 3DR
Post Town
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK42 Torbay
Local Authority
Torbay
Electoral Ward
Tormohun
Westminster Constituency
Torbay

Supplier Information

Number of Suppliers
1
Supplier Name

HELE VILLAGE COMMUNITY ASSOCIATION

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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