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Framework for Agency Cleaning Services

University of Exeter

This public procurement record has 2 releases in its history.

Award

13 Aug 2024 at 13:49

Award Notice
Tender

12 Jul 2023 at 16:39

Tender Notice
Summary of the contracting process

The University of Exeter, located in Exeter, UK, has completed the procurement process for a "Framework for Agency Cleaning Services," classified under the industry category of cleaning services (CPV 90910000). This open procedure was designed to provide additional support to the university’s in-house cleaning team for high-demand events such as conferences, B&B accommodations, evening and weekend events, and special occasions like Graduation. The procurement stage has reached the contract award phase, with significant activity peaks expected during the Easter vacation in April, summer vacation from mid-June to mid-September, and July Graduation. The awarded contracts were signed on 9 August 2024, and the framework is active with a total value of £1,350,000. The project involves locations in the UKK4 region, including Exeter.

This tender offers substantial opportunities for businesses specialising in cleaning services, particularly those capable of scaling up operations during peak periods. Companies such as Acorn Recruitment Ltd, Archway Facilities, and Community Resourcing Limited, each awarded contracts under this framework, exemplify the kind of agile, responsive businesses that can thrive under such arrangements. These contracts can drive business growth by securing regular, high-volume work with a prestigious educational institution, while enabling participation in a collaborative environment alongside other agencies. SMEs within the region that can reliably provide accommodation and office cleaning services will find this an attractive opportunity to enhance their portfolios and establish or reinforce their presence in the higher education sector.

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Notice Information

Notice Title

Framework for Agency Cleaning Services

Notice Description

2.11 The University of Exeter require additional resource to support our large in-house cleaning teams for specific high-volume occasions during the year; Easter and summer conference and B&B accommodation cleaning, evening and weekend event support when needed, support for Graduation and Open Days and some support for on-going staff vacancy cover.

Lot Information

Lot 1

The University of Exeter require additional resource to support our large in-house cleaning teams for specific high-volume occasions during the year; Easter and summer conference and B&B accommodation cleaning, evening and weekend event support when needed, support for Graduation and Open Days and some support for on-going staff vacancy cover. There will be significant peaks and troughs in demand for additional support throughout the year, the demand will not be constant but the requirement is successful companies through this process will be aware of these and plan staffing requirements accordingly, through good and early communication with the FM team to ensure our demands can be met whatever the time of year. Peak demand will be Easter vacation, all of April, summer vacation, mid-June to mid-September, Graduation in July. Given the size, scope and high-demand of cleaning within student accommodation within Easter and the summer vacation periods, multiple agencies will be required to fill demand at certain times based on high occupancy, working alongside each other and our in house staff.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03e14f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025630-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911100 - Accommodation cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£450,000 £100K-£500K

Notice Dates

Publication Date
13 Aug 20242 years ago
Submission Deadline
11 Aug 2023Expired
Future Notice Date
Not specified
Award Date
9 Aug 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Every three years

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Exeter
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX4 4QH
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK4 Devon
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
3
Supplier Names

Acorn Recruitment Ltd

Archway Facilities

Community Resourcing Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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