Robert May's School ~ Cleaning Tender

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    "id": "ocds-h6vhtk-03e2a5-2024-04-04T14:05:10+01:00",
    "date": "2024-04-04T14:05:10+01:00",
    "ocid": "ocds-h6vhtk-03e2a5",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=853469623\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=853469623</a> GO Reference: GO-202444-PRO-25677395",
    "initiationType": "tender",
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        "title": "Robert May's School ~ Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful supplier will be required to provide cleaning services for Robert May's School. The school has 1350 students on roll and 157 teaching and support staff.",
        "value": {
            "amount": 700000,
            "currency": "GBP"
        },
        "lots": [
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                "id": "1",
                "description": "Robert May's School is located in Odiham, Hampshire and in May 2012, the School became an Academy. The school is proud of its heritage and has been serving the local community since 1694. There is a strong ethos of mutual respect and appreciation of hard work, characterised by an unfailing belief that all students can succeed in their chosen paths and are capable of achieving excellence every day in whatever they do. The successful supplier will be required to provide cleaning services for Robert May's School. The school has 1350 students on roll and 157 teaching and support staff. The contract being tendered is for three years in duration from 1 January 2024 to 31 December 2027. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all cleaning services within the School, which currently comprises 7 buildings over a fairly compact site - mainly classrooms and offices with a few specialist areas including a sports hall, gym, drama studio, dining hall and a main hall. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The value of the current contract is: - 2021/22 PS119,390 excl vat 2022/23 PS131,328 excl vat Robert May's School expects the successful contractor to provide and maintain the level and standard of cleaning. The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning and support required by the Academy management team. Labour resource and relief cover is very important for meeting the performance criteria of this contract. The school expects the successful tenderer to evidence, through their bid, how they shall ensure staff resources and cleaning standards will be delivered. Please be advised that this contract will be let on a 3+2-year fixed price basis. Contract value: PS700,000 (annual value) Please see DQ document for more information. Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.",
                "value": {
                    "amount": 700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-01-01T00:00:00Z",
                    "endDate": "2027-12-31T23:59:59Z"
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                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
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                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
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                "deliveryLocation": {
                    "description": "South Hampshire"
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                "relatedLot": "1"
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        "submissionMethod": [
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        "documents": [
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                "id": "economic",
                "documentType": "economicSelectionCriteria"
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                "id": "technical",
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        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2023-08-18T12:00:00+01:00"
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    "parties": [
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                "streetAddress": "West Street, Odiham",
                "locality": "Hampshire",
                "region": "UKJ35",
                "postalCode": "RG29 1NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/F5G3NC4AYR"
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            "details": {
                "url": "https://www.rmays.org/",
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            "name": "YBC Cleaning Services Limited",
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                "legalName": "YBC Cleaning Services Limited",
                "id": "04174249"
            },
            "address": {
                "streetAddress": "161 North Lane",
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                "region": "UKJ3",
                "postalCode": "GU12 4TA",
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            "dateSigned": "2023-11-27T00:00:00Z"
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