Robert May's School ~ Catering Tender

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    "id": "ocds-h6vhtk-03e2b0-2024-04-25T10:05:15+01:00",
    "date": "2024-04-25T10:05:15+01:00",
    "ocid": "ocds-h6vhtk-03e2b0",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=853576604 GO Reference: GO-2024425-PRO-25864594",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03e2b0",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Robert May's School ~ Catering Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "55524000",
            "description": "School catering services"
        },
        "mainProcurementCategory": "services",
        "description": "The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1350 students on roll and 157 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements.",
        "value": {
            "amount": 1700000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Robert May's School is located in Odiham, Hampshire, which was founded in 1694. In May 2012, the School became an Academy. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1350 students on roll and 157 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly. The contract being tendered is for five years in duration from 1 January 2024 to 31 December 2029 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Robert May's School for the duration of this contract. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all catering services within the School, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The value of the current contract is: - 2021/ 20222022/23 (YTD month 9) Cash salesPS280,375PS292,480 Free School Meals PS39,633PS50,107 HospitalityPS15,057PS4,655 TotalPS335,065PS347,242 The School expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters. As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor's tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing kitchen and dining area. Please be advised that this contract will be let on a 5-year basis. Annual contract basis: PS1.7 million Please see SQ document for further information. Additional information: Please note this is a Contract Award Notice. This contract has already been awarded.",
                "value": {
                    "amount": 1700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-01-01T00:00:00Z",
                    "endDate": "2029-12-31T23:59:59Z"
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                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
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        "items": [
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                "deliveryAddresses": [
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                        "region": "UKJ35"
                    },
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                        "region": "UKJ35"
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                "deliveryLocation": {
                    "description": "South Hampshire"
                },
                "relatedLot": "1"
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        "submissionMethod": [
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        "documents": [
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                "id": "economic",
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        "tenderPeriod": {
            "endDate": "2023-08-18T12:00:00+01:00"
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    "parties": [
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            "id": "GB-FTS-66564",
            "name": "Robert May's School",
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            "address": {
                "streetAddress": "West Street, Odiham",
                "locality": "Hampshire",
                "region": "UKJ35",
                "postalCode": "RG29 1NA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/267VN3J2R3"
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            "roles": [
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            "details": {
                "url": "https://www.rmays.org/",
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        {
            "id": "GB-FTS-111949",
            "name": "Harrison Catering Services Limited",
            "identifier": {
                "legalName": "Harrison Catering Services Limited",
                "id": "02856316"
            },
            "address": {
                "streetAddress": "Oxford House, Oxford Road",
                "locality": "Thame",
                "region": "UKJ1",
                "postalCode": "OX9 2AH",
                "countryName": "United Kingdom"
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                    "id": "GB-FTS-111949",
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                }
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    ],
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            "value": {
                "amount": 2401438.5,
                "currency": "GBP"
            },
            "dateSigned": "2023-11-30T00:00:00Z"
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