Award

SPS-02005 - Supply of Hot Food Trolleys to all SPS Sites

SCOTTISH PRISON SERVICE

This public procurement record has 3 releases in its history.

Award

03 Jun 2025 at 11:58

Tender

05 Oct 2023 at 07:48

Planning

21 Jul 2023 at 13:55

Summary of the contracting process

The Scottish Prison Service (SPS), a national agency focused on public order and safety located in Edinburgh, is in the procurement phase to supply hot food trolleys across its sites. This tender falls under the goods category, specifically catering equipment, with the intention of improving kitchen operations across the SPS estate. The procurement process is following the open procedure, and the anticipated deadline for tender submissions is 3rd November 2023. The procurement status is currently active, with the potential for a contract period of 1080 days, and an extension of an additional 36 months available. The project aims to deliver durable, all-terrain hot food trolleys to address the logistical challenges posed by varied outdoor conditions.

This procurement project presents substantial opportunities for businesses specialising in manufacturing catering equipment, particularly those with expertise in producing durable and versatile solutions for demanding environments. Small and medium enterprises, such as Corsair Engineering Ltd, which secured the previous contract award on 10th June 2024 with a value of £258,624, demonstrate the competitive nature of the tender. With the emphasis on quality (30%) and price (70%), businesses equipped to deliver high-quality, cost-effective solutions are encouraged to participate. With an electronic submission method and the potential for electronic invoicing and payments, businesses with streamlined digital capabilities may have an advantage in the submission process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

SPS-02005 - Supply of Hot Food Trolleys to all SPS Sites

Notice Description

The SPS requires a contract for the provision of Hot Food Trolleys across the SPS estate. The SPS cater on site and Hot Food Trolleys are an essential piece of kitchen equipment for SPS Establishments. The distance from halls to the kitchen can be long and therefore, to preserve the food and keep it warm, hot food trolleys are required. The Hot Food Trolleys shall be utilised both indoors and outdoors. The outdoor conditions consist of various surfaces (e.g. paving slabs, road tar, monobloc, rough ground, slopes) therefore they shall be suitable for all-terrain purposes.

Lot Information

Lot 1

The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender (PCS-T). Tender responses will then be evaluated by the SPS in accordance with the ITT.

Renewal: Extension of an additional 36 months is available

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03e45c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029484-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products


CPV Codes

39310000 - Catering equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£258,624 £100K-£500K

Notice Dates

Publication Date
3 Jun 20258 months ago
Submission Deadline
3 Nov 2023Expired
Future Notice Date
3 Sep 2023Expired
Award Date
9 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Tegan Gregory
Contact Email
tegan.gregory@prisons.gov.scot
Contact Phone
+44 1313303595

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

CORSAIR ENGINEERING

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03e45c-2025-06-03T12:58:13+01:00",
    "date": "2025-06-03T12:58:13+01:00",
    "ocid": "ocds-h6vhtk-03e45c",
    "description": "(SC Ref:799437)",
    "initiationType": "tender",
    "tender": {
        "id": "SPS-02005",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SPS-02005 - Supply of Hot Food Trolleys to all SPS Sites",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "39310000",
            "description": "Catering equipment"
        },
        "mainProcurementCategory": "goods",
        "description": "The SPS requires a contract for the provision of Hot Food Trolleys across the SPS estate. The SPS cater on site and Hot Food Trolleys are an essential piece of kitchen equipment for SPS Establishments. The distance from halls to the kitchen can be long and therefore, to preserve the food and keep it warm, hot food trolleys are required. The Hot Food Trolleys shall be utilised both indoors and outdoors. The outdoor conditions consist of various surfaces (e.g. paving slabs, road tar, monobloc, rough ground, slopes) therefore they shall be suitable for all-terrain purposes.",
        "lots": [
            {
                "id": "1",
                "description": "The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) will be published by SPS and will be made available to bidders on Public Contract Scotland - Tender (PCS-T). Tender responses will then be evaluated by the SPS in accordance with the ITT.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical Questions",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of an additional 36 months is available"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39310000",
                        "description": "Catering equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-09-04T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-11-03T14:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-11-03T14:00:00Z"
        },
        "bidOpening": {
            "date": "2023-11-03T14:00:00Z"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-87897",
            "name": "Scottish Prison Service",
            "identifier": {
                "legalName": "Scottish Prison Service"
            },
            "address": {
                "streetAddress": "Scottish Prison Service",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9DJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Tegan Gregory",
                "telephone": "+44 1313303595",
                "email": "tegan.gregory@prisons.gov.scot",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.sps.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1033",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 01312252525"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-150017",
            "name": "Corsair Engineering Ltd",
            "identifier": {
                "legalName": "Corsair Engineering Ltd"
            },
            "address": {
                "streetAddress": "Beaumont Close, Beaumont Industrial Estate",
                "locality": "Banbury",
                "region": "UKJ14",
                "postalCode": "OX16 1SH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 01295267021"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-87897",
        "name": "Scottish Prison Service"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000746373"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "029484-2025-SPS-02005-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-150017",
                    "name": "Corsair Engineering Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "029484-2025-SPS-02005-1",
            "awardID": "029484-2025-SPS-02005-1",
            "status": "active",
            "value": {
                "amount": 258624,
                "currency": "GBP"
            },
            "dateSigned": "2024-06-10T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}