DfI Transport and Road Asset Management - Supply and Delivery of Road Surfacing Materials

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03ecd5-2024-01-16T11:05:41Z",
    "date": "2024-01-16T11:05:41Z",
    "ocid": "ocds-h6vhtk-03ecd5",
    "description": "Contract Monitoring. The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.. . Lots 2 and 3 were abandoned as it has been determined the published specification was unclear in relation to the performance, durability, and related certification requirements for these materials. On this basis, no contract award can be made. The Department's operational staff will now carry out a review of their current cold lay material requirements, which will involve a market consultation exercise. Following this review, it is envisaged a new procurement process will be initiated in early 2024 with a revised specification.. .",
    "initiationType": "tender",
    "tender": {
        "id": "CfT 4839573",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DfI Transport and Road Asset Management - Supply and Delivery of Road Surfacing Materials",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "44000000",
            "description": "Construction structures and materials; auxiliary products to construction (except electric apparatus)"
        },
        "mainProcurementCategory": "goods",
        "description": "The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.",
        "value": {
            "amount": 5500000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 3
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.",
                "description": "The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs. Additional information: Although the total value over the lifetime of the contract is estimated to be PS5.5 million. This figure is split across the 3 Lots with the estimated spend for Lot 1 as PS4 million. Actual spend will be dependent on future demand and budget allocation.",
                "value": {
                    "amount": 4000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is an option to extend for a further one year period."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Mandatory Requirements",
                            "type": "quality",
                            "description": "Pass/Fail"
                        },
                        {
                            "type": "price",
                            "description": "100"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Lot 2 - Permanent Cold Lay Surfacing Materials.",
                "description": "The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs. Additional information: Lot 2 has been abandoned, no award has been made",
                "value": {
                    "amount": 750000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is an option to extend for a further one year period."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Mandatory Requirements",
                            "type": "quality",
                            "description": "Pass/Fail"
                        },
                        {
                            "type": "price",
                            "description": "100"
                        }
                    ]
                }
            },
            {
                "id": "3",
                "title": "Lot 3 - Permanent Cold Lay Materials Suitable for Wet Weather Use.",
                "description": "The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs. Additional information: Lot 3 has been abandoned, no award has been made",
                "value": {
                    "amount": 750000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is an option to extend for a further one year period."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Mandatory Requirements",
                            "type": "quality",
                            "description": "Pass/Fail"
                        },
                        {
                            "type": "price",
                            "description": "100"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44100000",
                        "description": "Construction materials and associated items"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44113620",
                        "description": "Asphalt"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44100000",
                        "description": "Construction materials and associated items"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44113620",
                        "description": "Asphalt"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44100000",
                        "description": "Construction materials and associated items"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44113620",
                        "description": "Asphalt"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/epps",
        "communication": {
            "atypicalToolUrl": "https://etendersni.gov.uk/epps"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Department's particular requirements will be set out in the contract documentation",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The Department's particular requirements will be set out in the contract documentation",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 10
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-09-04T15:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-12-03T23:59:59Z"
            }
        },
        "awardPeriod": {
            "startDate": "2023-09-04T15:30:00+01:00"
        },
        "bidOpening": {
            "date": "2023-09-04T15:30:00+01:00"
        },
        "hasRecurrence": true,
        "reviewDetails": "DfI will incorporate a standstill period at the point information on the award. of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period,. which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the. contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of.. harm by a breach of the rules to take action in the High Court (Northern Ireland)."
    },
    "parties": [
        {
            "id": "GB-FTS-89043",
            "name": "Department for Infrastructure",
            "identifier": {
                "legalName": "Department for Infrastructure"
            },
            "address": {
                "streetAddress": "Clarence Court 10-18, Adelaide Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT2 8GB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "pb2@infrastructure-ni.gov.uk",
                "url": "https://etendersni.gov.uk/epps"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-9602",
            "name": "High Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court, Royal Courts of Justice"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
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            ]
        },
        {
            "id": "GB-FTS-77633",
            "name": "WHITEMOUNTAIN QUARRIES LTD t/a BREEDON",
            "identifier": {
                "legalName": "WHITEMOUNTAIN QUARRIES LTD t/a BREEDON"
            },
            "address": {
                "streetAddress": "5 Blackwater Road",
                "locality": "Newtownabbey",
                "region": "UK",
                "postalCode": "BT36 4TZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "gabriel.smyth@breedongroup.com"
            },
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                "scale": "sme"
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        {
            "id": "GB-FTS-4379",
            "name": "COLLEN BROTHERS QUARRIES LTD",
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            },
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                "streetAddress": "Hanover Street",
                "locality": "CRAIGAVON",
                "region": "UK",
                "postalCode": "BT62 3ET",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "andrew@collenbros.co.uk"
            },
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        },
        {
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            "name": "B.MCCAFFREY SONS LIMITED",
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            },
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                "streetAddress": "Knockninny",
                "locality": "ENNISKILLEN",
                "region": "UK",
                "postalCode": "BT92 9JT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "paraic@mccaffreyquarries.com"
            },
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                "locality": "BANBRIDGE",
                "region": "UK",
                "postalCode": "BT32 4EG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "johnmccartan@tullyrainequarries.co.uk"
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                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-102517",
            "name": "Northstone Materials Limited",
            "identifier": {
                "legalName": "Northstone Materials Limited"
            },
            "address": {
                "streetAddress": "Shinny Road",
                "locality": "COLERAINE",
                "region": "UK",
                "postalCode": "BT51 4PS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "pkelly@northstone-ni.com"
            },
            "roles": [
                "supplier"
            ],
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                "url": "https://etendersni.gov.uk/epps",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-4380",
            "name": "PETER FITZPATRICK LTD",
            "identifier": {
                "legalName": "PETER FITZPATRICK LTD"
            },
            "address": {
                "streetAddress": "29 Leode Road",
                "locality": "NEWRY",
                "region": "UK",
                "postalCode": "BT34 5TJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "paul@pfitzpatrick.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-4373",
            "name": "FP McCann",
            "identifier": {
                "legalName": "FP McCann"
            },
            "address": {
                "streetAddress": "Knockloughrim Quarry, 3 Drumard Road",
                "locality": "MAGHERAFELT",
                "region": "UK",
                "postalCode": "BT45 8QA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "omcnally@fpmccann.co.uk"
            },
            "roles": [
                "supplier"
            ],
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                "url": "https://etendersni.gov.uk/epps",
                "scale": "large"
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        },
        {
            "id": "GB-FTS-4374",
            "name": "JOHN MCQUILLAN CONTRACTS LTD",
            "identifier": {
                "legalName": "JOHN MCQUILLAN CONTRACTS LTD"
            },
            "address": {
                "streetAddress": "11 Ballinderry Road",
                "locality": "LISBURN",
                "region": "UK",
                "postalCode": "BT28 2SA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "john.mcquillan@mcqcos.com"
            },
            "roles": [
                "supplier"
            ],
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                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
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        },
        {
            "id": "GB-FTS-3046",
            "name": "Hight Court, Royal Courts of Justice",
            "identifier": {
                "legalName": "Hight Court, Royal Courts of Justice"
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                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-89043",
        "name": "Department for Infrastructure"
    },
    "language": "en",
    "awards": [
        {
            "id": "001400-2024-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Lot 1 - Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-77633",
                    "name": "WHITEMOUNTAIN QUARRIES LTD t/a BREEDON"
                },
                {
                    "id": "GB-FTS-4379",
                    "name": "COLLEN BROTHERS QUARRIES LTD"
                },
                {
                    "id": "GB-FTS-4382",
                    "name": "B.MCCAFFREY SONS LIMITED"
                },
                {
                    "id": "GB-FTS-4368",
                    "name": "TULLYRAINE QUARRIES LTD"
                },
                {
                    "id": "GB-FTS-102517",
                    "name": "Northstone Materials Limited"
                },
                {
                    "id": "GB-FTS-4380",
                    "name": "PETER FITZPATRICK LTD"
                },
                {
                    "id": "GB-FTS-4373",
                    "name": "FP McCann"
                },
                {
                    "id": "GB-FTS-4374",
                    "name": "JOHN MCQUILLAN CONTRACTS LTD"
                }
            ]
        },
        {
            "id": "001400-2024-2-2",
            "relatedLots": [
                "2"
            ],
            "title": "Lot 2 - Permanent Cold Lay Surfacing Materials.",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        },
        {
            "id": "001400-2024-3-3",
            "relatedLots": [
                "3"
            ],
            "title": "Lot 3 - Permanent Cold Lay Materials Suitable for Wet Weather Use.",
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        }
    ],
    "contracts": [
        {
            "id": "001400-2024-1-1",
            "awardID": "001400-2024-1-1",
            "title": "Lot 1 - Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.",
            "status": "active",
            "value": {
                "amount": 4000000,
                "currency": "GBP"
            },
            "dateSigned": "2023-11-10T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 14
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 14
            }
        ]
    }
}