Notice Information
Notice Title
Invitation to Tender for the Supply and Delivery of Groceries and Provisions
Notice Description
The Authority and NHS Orkney requires the supply and delivery of Groceries and Provisions to a number of authority establishments throughout Orkney and Balfour Hospital.
Lot Information
Lot 1
The Authority requires the supply and delivery of Groceries and Provisions to a number of Authority establishments throughout Orkney for a period of 5 years (3 years initial term with 2 x 12 month extensions). This is a continuing requirement for a variety of establishments including schools, care homes, Papdale Halls of Residence and NHS Orkney's Balfour Hospital.
Renewal: Initial term of 3 years with 2 x 12 month extensions
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03edfb
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/064818-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
-
- CPV Codes
39222000 - Catering supplies
Notice Value(s)
- Tender Value
- £1,396,746 £1M-£10M
- Lots Value
- £1,396,746 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £1,396,746 £1M-£10M
Notice Dates
- Publication Date
- 13 Oct 20256 months ago
- Submission Deadline
- 7 Sep 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 30 Oct 20232 years ago
- Contract Period
- 8 Oct 2023 - 8 Oct 2028 Over 5 years
- Recurrence
- July 2028
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ORKNEY ISLANDS COUNCIL
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- KIRKWALL
- Postcode
- KW15 1NY
- Post Town
- Kirkwall
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM65 Orkney Islands
-
- Local Authority
- Orkney Islands
- Electoral Ward
- Kirkwall West and Orphir
- Westminster Constituency
- Orkney and Shetland
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03edfb-2025-10-13T14:36:02+01:00",
"date": "2025-10-13T14:36:02+01:00",
"ocid": "ocds-h6vhtk-03edfb",
"description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice. (SC Ref:749468)",
"initiationType": "tender",
"tender": {
"id": "OIC/PROC/1751",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Invitation to Tender for the Supply and Delivery of Groceries and Provisions",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "39222000",
"description": "Catering supplies"
},
"mainProcurementCategory": "goods",
"description": "The Authority and NHS Orkney requires the supply and delivery of Groceries and Provisions to a number of authority establishments throughout Orkney and Balfour Hospital.",
"value": {
"amount": 1396746,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "The Authority requires the supply and delivery of Groceries and Provisions to a number of Authority establishments throughout Orkney for a period of 5 years (3 years initial term with 2 x 12 month extensions). This is a continuing requirement for a variety of establishments including schools, care homes, Papdale Halls of Residence and NHS Orkney's Balfour Hospital.",
"awardCriteria": {
"criteria": [
{
"name": "Delivery",
"type": "quality",
"description": "37.5"
},
{
"name": "Contract Management",
"type": "quality",
"description": "15"
},
{
"name": "Continuity of Supply",
"type": "quality",
"description": "5"
},
{
"name": "Employment",
"type": "quality",
"description": "2.5"
},
{
"type": "price",
"description": "40"
}
]
},
"value": {
"amount": 1396746,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2023-10-09T00:00:00+01:00",
"endDate": "2028-10-08T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Initial term of 3 years with 2 x 12 month extensions"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "39222000",
"description": "Catering supplies"
}
],
"deliveryAddresses": [
{
"region": "UKM65"
},
{
"region": "UKM65"
}
],
"deliveryLocation": {
"description": "Orkney"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"communication": {
"atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "The relevant selection criteria will be included in the SPD Scotland module.",
"appliesTo": [
"supplier"
]
},
{
"type": "economic",
"description": "The relevant selection criteria will be included in the SPD Scotland module",
"appliesTo": [
"supplier"
]
},
{
"type": "technical",
"description": "The relevant selection criteria will be included in the SPD Scotland module.",
"appliesTo": [
"supplier"
]
}
]
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2023-09-07T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"awardPeriod": {
"startDate": "2023-09-07T14:30:00+01:00"
},
"bidOpening": {
"date": "2023-09-07T14:30:00+01:00",
"address": {
"streetAddress": "PCS Postbox opening via Teams"
},
"description": "Three Officers with delegated authority"
},
"hasRecurrence": true,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"recurrence": {
"description": "July 2028"
}
},
"parties": [
{
"id": "GB-FTS-4848",
"name": "Orkney Islands Council",
"identifier": {
"legalName": "Orkney Islands Council"
},
"address": {
"streetAddress": "Council Offices, School Place",
"locality": "Kirkwall",
"region": "UKM65",
"postalCode": "KW15 1NY",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Denise Link",
"telephone": "+44 01856873535",
"email": "Denise.link@orkney.gov.uk",
"faxNumber": "+44 01856876158",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.orkney.gov.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-FTS-41644",
"name": "NHS Orkney",
"identifier": {
"legalName": "NHS Orkney"
},
"address": {
"streetAddress": "The Balfour, New Foreland Road",
"locality": "Kirkwall",
"region": "UKM65",
"postalCode": "KW15 1NZ",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1856888226",
"email": "ork-hb.feedback@nhs.net"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.ohb.scot.nhs.uk",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00368"
}
},
{
"id": "GB-FTS-64913",
"name": "Sheriff Court",
"identifier": {
"legalName": "Sheriff Court"
},
"address": {
"streetAddress": "Watergate",
"locality": "Kirkwall",
"postalCode": "KW15 1PD",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1856872110"
},
"roles": [
"reviewBody",
"mediationBody",
"reviewContactPoint"
],
"details": {
"url": "http://www.scotcourts.gov.uk"
}
},
{
"id": "GB-FTS-92010",
"name": "James Wilson (Orkney) Ltd.",
"identifier": {
"legalName": "James Wilson (Orkney) Ltd."
},
"address": {
"streetAddress": "Garson Industrial Estate, Stromness,, Orkney",
"locality": "Stromness",
"region": "UKM65",
"postalCode": "KW16 3AF",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 01856850234",
"faxNumber": "+44 01856850908"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-4848",
"name": "Orkney Islands Council"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000740151"
}
],
"language": "en",
"awards": [
{
"id": "064818-2025-OIC/PROC/1751-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-92010",
"name": "James Wilson (Orkney) Ltd."
}
]
}
],
"contracts": [
{
"id": "064818-2025-OIC/PROC/1751-1",
"awardID": "064818-2025-OIC/PROC/1751-1",
"status": "active",
"value": {
"amount": 1396746,
"currency": "GBP"
},
"dateSigned": "2023-10-30T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 1
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 1
}
]
}
}