Award

T2463(a) Provision of Coach Hire Services with Driver

BELFAST CITY COUNCIL

This public procurement record has 6 releases in its history.

Award

03 Apr 2025 at 16:04

TenderUpdate

17 Oct 2024 at 13:51

Tender

18 Sep 2024 at 13:25

TenderUpdate

20 Jun 2024 at 14:41

Tender

22 May 2024 at 10:02

Planning

29 Aug 2023 at 14:26

Summary of the contracting process

Belfast City Council has completed its procurement process for the provision of coach hire services with a driver, under contract reference T2463(a). This contract spans various sizes of coaches and minibuses aimed to facilitate transportation for Council Departments' annual events and ad hoc journeys. The procurement, classified under CPV code 60170000 for hire of passenger transport vehicles with a driver, was divided into multiple lots, ranging from 23-seater capacity minibuses to 65-plus-seater coaches. The main procurement category is services, with a focus on efficient, responsive, and courteous transportation throughout the year, especially for summer schemes and specific Council-operated events. The awarded contracts, totalling a value of £500,000, were signed on 26th March 2025, with suppliers including Belfast Mini Coach and Metro Private Hire actively involved in the delivery of these services. The procurement method employed was an open procedure, and the framework agreement runs for two years with an option to renew for an additional two years.

This tender creates significant opportunities for businesses in the transportation sector, particularly those specialising in vehicle hire services with drivers. It is an excellent opportunity for businesses to engage with regional authorities and secure long-term contracts. Companies that offer flexible sizing options for coaches and minibuses, along with having wheelchair-accessible vehicles, are well-suited to compete. The requirement to provide high-quality service delivery and effective work planning and resourcing indicates a preference for businesses capable of managing seasonal peaks and ensuring continuous service during key events. Small and medium enterprises (SMEs) like Belfast Mini Coach and larger operators such as Metro Private Hire have already successfully capitalised on this requirement, showcasing the diverse supplier base that can benefit from such public contracts.

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Notice Title

T2463(a) Provision of Coach Hire Services with Driver

Notice Description

The hire of coach/minibus service with driver shall be used by Council Departments, to facilitate transportation throughout the year for various annual events and ad hoc journeys with seasonal activities such as Summer Schemes being the busiest and concentrated time when transportation will be required.

Lot Information

Lot 1

The hire of coach/minibus service with driver shall be used by Council Departments, to facilitate transportation throughout the year for various annual events and ad hoc journeys with seasonal activities such as Summer Schemes being the busiest and concentrated time when transportation will be required. The Council requires coach/minibus of variable sizes, but the most commonly used are those with 16, 24, 33 and 53+ seats, a number of coach/minibus in each available size need to be wheelchair accessible or suitable for passengers with mobility aids. Additional information: Economic Operators are asked to email cps@belfastcity.gov.uk to request a copy of the Market Engagement questionnaire to complete. Completed Market Engagement questionnaires are to be returned on or before 4.00pm on 21 September 2023 by email to cps@belfastcity.gov.uk Spend on this requirement is estimated at PS100K per annum (PS400K over 4 years)

Lot Lot 1 - Coach hire services up to a 23 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Renewal: The Council reserves the right to extend/renew the Framework up to a further two years

Lot Lot 2 - Coach hire services for between 24 to 33 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Renewal: The Council reserves the right to extend/renew the Framework up to a further two years

Lot Lot 3 - Coach hire services for between 34 to 43 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated event

Renewal: The Council reserves the right to extend/renew the Framework up to a further two years

Lot Lot 4 - Coach hire services for between 44 to 53 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated event

Renewal: The Council reserves the right to extend/renew the Framework up to a further two years

Lot Lot 5 - Coach hire services for between 54 to 64 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated event

Renewal: The Council reserves the right to extend/renew the Framework up to a further two years

Lot Lot 6 - Coach hire services for 65 plus seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated event

Renewal: The Council reserves the right to extend/renew the Framework up to a further two years

Lot Lot 1 Coach hire services up to a 23 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Lot Lot 2 Coach hire services for between 24 to 33 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Lot Lot 3 Coach hire services for between 34 to 43 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Lot Lot 4 Coach hire services for between 44 to 53 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Lot Lot 5 Coach hire services for between 54 to 64 seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Lot Lot 6 Coach hire services for 65 plus seater capacity

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council's annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03f7b5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012936-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)


CPV Codes

60170000 - Hire of passenger transport vehicles with driver

60172000 - Hire of buses and coaches with driver

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£150,000 £100K-£500K

Notice Dates

Publication Date
3 Apr 202510 months ago
Submission Deadline
21 Oct 2024Expired
Future Notice Date
30 Nov 2023Expired
Award Date
26 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled, Planned
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BELFAST CITY COUNCIL
Contact Name
Not specified
Contact Email
cps@belfastcity.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT2 8DJ
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast

Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
2
Supplier Names

BELFAST MINI COACH

METRO PRIVATE HIRE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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