Arborist Services

{
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    "id": "ocds-h6vhtk-03f7f7-2023-12-04T15:00:20Z",
    "date": "2023-12-04T15:00:20Z",
    "ocid": "ocds-h6vhtk-03f7f7",
    "description": "Tenders must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the post box will not be considered. Any questions in relation to the tender must be raised via the 'Question & Answer' function of the PCS website. Tenderers should ensure they read and understand the SPD guidance document attached to the contract notice prior to submitting a bid. (SC Ref:752232)",
    "initiationType": "tender",
    "tender": {
        "id": "HFS035",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Arborist Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77211500",
            "description": "Tree-maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Home Fix Scotland are seeking to appoint a highly competent and experienced contractor to provide arborist services.",
        "lots": [
            {
                "id": "1",
                "description": "Home Fix Scotland are seeking to appoint a highly competent and experienced contractor to provide arborist services. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Methodology & Approach",
                            "type": "quality",
                            "description": "50.00%"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "10.00%"
                        },
                        {
                            "name": "Community Benefits",
                            "type": "quality",
                            "description": "10.00%"
                        },
                        {
                            "name": "Data Protection",
                            "type": "quality",
                            "description": "Pass/Fail"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for an initial 2-year period. HFS may wish, at its sole discretion, to extend any resultant agreement for a further 2, 12 month periods subject to the agreement of the successful bidder."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
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        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77211300",
                        "description": "Tree-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77211400",
                        "description": "Tree-cutting services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77340000",
                        "description": "Tree pruning and hedge trimming"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77341000",
                        "description": "Tree pruning"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "deliveryLocation": {
                    "description": "Inverclyde"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a prerequisite for any company that wishes to be considered for the contract that they are an Arboricultural Association Approved Contractor. This will be verified by HFS via the ARB website.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "SPD Question 4B.5.1b It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers Liability Insurance = 5m GBP 4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Public Liability Insurance = 2m GBP 4B.6 The bidder's company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH's Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the SPD.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "SPD Question 4C.1 Provide three examples of the successful delivery of contracts that are close in nature and scope to HFS's requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract. Bidders are required to provide written references, with their tender response, from two of the three clients listed. The references should provide a summary of the works undertaken and indicate the client's own satisfaction levels with the quality of service they received (Pass/Fail) SPD Question 4C.2 Bidders are required to provide details of the available pool of on-site Tree Surgeons / Arborists (not management staff) who will be involved in performing the contract in the event of a successful bid. This should include staff numbers, and information in relation to the staff members core skills, qualifications, accreditations, experience and competency. (Pass/Fail) SPD Question 4C.4 If bidders intend to use a supply chain to deliver the contract they should confirm they have robust systems in place to ensure they pay subcontractors through the supply chain promptly and effectively, and will be able to evidence if requested: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time in the last financial year If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance, with their SPD response.(Pass/Fail) SPD Question 4C.6.1 Bidders are required to provide details of the relevant experience and educational and professional qualifications held by held by its managerial staff.(Pass/Fail) SPD Question 4C.10 Bidders are required to provide details of the proportion of the contract that they intend to subcontract, list the workstreams that will be sub-contracted, provide details of the sub-contractors they intend to sub-contract these works to, and explain how they've been selected and how they will be managed. A separate SPD for each named subcontractor must be completed and submitted with your response. Although sub-contracting is not in and of itself an issue, failure to provide the required information in relation to sub contractors may result in your company being removed from the process.(Pass/Fail) SPD Question 4D.1 Bidders should be able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent) Or A documented policy regarding quality management. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. (Pass/Fail) and Be able to provide evidence of a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 / 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. Where the preferred bidder does not hold the above accreditation, they will require to satisfy HFS' Internal Health & Safety Team of their competence through other means prior to any contract award. (Pass/Fail)",
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                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "The contract will be subject to formal Key Performance Indicators which are detailed within the attached tender document.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-09-29T12:00:00+01:00"
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        "submissionTerms": {
            "languages": [
                "en"
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            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-09-29T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-09-29T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "August 2027"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-54977",
            "name": "Home Fix Scotland",
            "identifier": {
                "legalName": "Home Fix Scotland"
            },
            "address": {
                "streetAddress": "Clyde View, 22 Pottery Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 2UZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8000132196",
                "email": "procurement@riverclydehomes.org.uk",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
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                "buyer"
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                "url": "http://riverclydehomes.org.uk",
                "buyerProfile": "http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
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                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-64465",
            "name": "Greenock Sheriff Court House,",
            "identifier": {
                "legalName": "Greenock Sheriff Court House,"
            },
            "address": {
                "streetAddress": "1 Nelson St, Greenock",
                "locality": "Greenock",
                "postalCode": "PA15 1TP",
                "countryName": "United Kingdom"
            },
            "roles": [
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            "details": {
                "url": "http://riverclydehomes.org.uk"
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        },
        {
            "id": "GB-FTS-62025",
            "name": "Ayrshire Tree Surgeons Ltd",
            "identifier": {
                "legalName": "Ayrshire Tree Surgeons Ltd"
            },
            "address": {
                "streetAddress": "North Hourat Farm, Largs rd",
                "locality": "Kilbirnie",
                "region": "UKM",
                "postalCode": "KA25 7LJ",
                "countryName": "United Kingdom"
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    "language": "en",
    "awards": [
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            "id": "035668-2023-HFS035-1",
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            "status": "active",
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                {
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                    "name": "Ayrshire Tree Surgeons Ltd"
                }
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                "currency": "GBP"
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            "dateSigned": "2023-11-07T00:00:00Z"
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