Waverley Education Foundation ~ Catering Tender

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    "id": "ocds-h6vhtk-04088f-2024-04-04T12:05:20+01:00",
    "date": "2024-04-04T12:05:20+01:00",
    "ocid": "ocds-h6vhtk-04088f",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=853430046\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=853430046</a> GO Reference: GO-202444-PRO-25677246",
    "initiationType": "tender",
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        "id": "ocds-h6vhtk-04088f",
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        "title": "Waverley Education Foundation ~ Catering Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "55524000",
            "description": "School catering services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide Catering services for Waverley Education Foundation.",
        "value": {
            "amount": 2280000,
            "currency": "GBP"
        },
        "lots": [
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                "description": "Waverley School is larger than the average-sized school. It is an all through school for pupils aged 4-19 currently there are circa 1,800 pupils on role and within Waverley Studio College a further 250 pupils. Waverley School moved into a brand-new purpose-built facility in 2013 and has continued to thrive. It is the Executive Principal's and the Trustee's aim to continue to build on this and wish to employ a suitably skilled, flexible and experienced catering contractor who will recognise the changes that have taken place over the past few years, providing advice, innovation and expertise. This will be a major benefit to the school and will contribute significantly towards the Client's ongoing objectives. The contract covers the scope for the provision of all catering services, which also includes all hospitality and free issue requirements. The contract being offered will commence on 1st April 2024 for 3 years, with the potential to extend for up to a further 3 years and will be on a guaranteed performance basis. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the Foundation. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations across both Schools. Regular customer and parental engagement (using digital platforms and social media) will be required to ensure this is the case moving into the contract term. These new standards of operation should meet the needs of the pupil's moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise a truly local supply chain to source all fresh produce, namely being: Bakery Products Meat Fruit and Vegetables Dairy Products The Supplier will be expected to introduce exciting new food concepts in partnership with the Client for the future. The proposed food concept should create an improved ambiance within the dining rooms and a more pleasant dining experience for both the students and staff. It is the expectation that the menus for both the Primary and Secondary Students will support and encourage uptake of the catering service. The Client has taken the decision that all meat served will be certified by the Halal Monitoring Committee (HMC UK). The Halal Monitoring Committee is an independent, not for profit, registered charity organisation whose main aim is to certify the production of genuine Halal food. HMC complies with the UK Laws for food production, as well as Islamic dietary compliance Laws. HMC promotes animal welfare, issues of food safety, hygiene and quality in compliance with UK Law and within the teachings of the Islamic faith. HMC works with companies who are involved in the production and supply of Halal food, to independently certify all products to provide assurance to the Muslim community that all food meets the high standards of Halal. The terms and conditions of employment and recognition offered to the catering operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The current cost of the contract including all UFSM's and FSMs is circa PS380.000.00 plus VAT per annum. Please see SQ document for more information. Additional information: Please note that this is a Contract Award Notice. This contract has already been awarded.",
                "value": {
                    "amount": 2280000,
                    "currency": "GBP"
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                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
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                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
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                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
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                        "region": "UKG31"
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                "deliveryLocation": {
                    "description": "Birmingham"
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        "tenderPeriod": {
            "endDate": "2023-10-27T12:00:00+01:00"
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        "secondStage": {
            "invitationDate": "2023-11-13T00:00:00Z"
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        "submissionTerms": {
            "languages": [
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        "hasRecurrence": false,
        "contractTerms": {
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        "amendments": [
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                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "2,280,000"
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                        "newValue": {
                            "text": "2,780,000"
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                        "where": {
                            "section": "II.1",
                            "label": "II.1.5"
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                    {
                        "oldValue": {
                            "text": "Waverley School is larger than the average-sized school. It is an all through school for pupils aged 4-19 currently there are circa 1,800 pupils on role and within Waverley Studio College a further 250 pupils. Waverley School moved into a brand-new purpose-built facility in 2013 and has continued to thrive. It is the Executive Principal's and the Trustee's aim to continue to build on this and wish to employ a suitably skilled, flexible and experienced catering contractor who will recognise the changes that have taken place over the past few years, providing advice, innovation and expertise. This will be a major benefit to the school and will contribute significantly towards the Client's ongoing objectives. The contract covers the scope for the provision of all catering services, which also includes all hospitality and free issue requirements. The contract being offered will commence on 1st April 2024 for 3 years, with the potential to extend for up to a further 3 years and will be on a guaranteed performance basis. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the Foundation. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations across both Schools. Regular customer and parental engagement (using digital platforms and social media) will be required to ensure this is the case moving into the contract term. These new standards of operation should meet the needs of the pupil's moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise a truly local supply chain to source all fresh produce, namely being: Bakery Products Meat Fruit and Vegetables Dairy Products The Supplier will be expected to introduce exciting new food concepts in partnership with the Client for the future. The proposed food concept should create an improved ambiance within the dining rooms and a more pleasant dining experience for both the students and staff. It is the expectation that the menus for both the Primary and Secondary Students will support and encourage uptake of the catering service. Page 6 to 11 The Client has taken the decision that all meat served will be certified by the Halal Monitoring Committee (HMC UK). The Halal Monitoring Committee is an independent, not for profit, registered charity organisation whose main aim is to certify the production of genuine Halal food. HMC complies with the UK Laws for food production, as well as Islamic dietary compliance Laws. HMC promotes animal welfare, issues of food safety, hygiene and quality in compliance with UK Law and within the teachings of the Islamic faith. HMC works with companies who are involved in the production and supply of Halal food, to independently certify all products to provide assurance to the Muslim community that all food meets the high standards of Halal. The terms and conditions of employment and recognition offered to the catering operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The current cost of the contract including all UFSM's and FSMs is circa PS380.000.00 plus VAT per annum. Please see SQ document for more information."
                        },
                        "newValue": {
                            "text": "The successful Supplier will be required to provide Catering services for Waverley Education Foundation and Al-Furqan Primary School. Waverley School is larger than the average-sized school. It is an all through school for pupils aged 4-19 currently there are circa 1,800 pupils on role and within Waverley Studio College a further 200 pupils. Waverley School moved into a brand-new purpose-built facility in 2013 and has continued to thrive. It is the Executive Principal's and the Trustee's aim to continue to build on this and wish to employ a suitably skilled, flexible and experienced catering contractor who will recognise the changes that have taken place over the past few years, providing advice, innovation and expertise. This will be a major benefit to the school and will contribute significantly towards the Client's ongoing objectives. Al-Furqan Primary School currently has approximately 630 pupils on roll. The schools firmly believe that with improved choice and quality there is a real opportunity to increase this level of uptake. Parents are committed to taking up the service as long as the quality improves, and it is seen as a Value for Money offer. The contract covers the scope for the provision of all catering services, which also includes all hospitality and free issue requirements. The contract being offered will commence on 1st April 2024 for 3 years, with the potential to extend for up to a further 3 years, and will be on a guaranteed performance basis. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the Foundation and at Al-Furqan Primary School (Please note separate contractors might be chosen). The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations across both Schools. Regular customer and parental engagement (using digital platforms and social media) will be required to ensure this is the case moving into the contract term. These new standards of operation should meet the needs of the pupil's moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise a truly local supply chain to source all fresh produce, namely being: Bakery Products Meat (Please see below all meat supplied within this contract must HMC halal) Fruit and Vegetables Dairy Products The Supplier will be expected to introduce exciting new food concepts in partnership with the Client for the future. The proposed food concept should create an improved ambiance within the dining rooms and a more pleasant dining experience for both the students and staff. It is the expectation that the menus for both the Primary and Secondary Students will support and encourage uptake of the catering service. The Client's have taken the decision that all meat served will be certified by the Halal Monitoring Committee (HMC UK). The Halal Monitoring Committee is an independent, not for profit, registered charity organisation whose main aim is to certify the production of genuine Halal food. HMC complies with the UK Laws for food production, as well as Islamic dietary compliance Laws. HMC promotes animal welfare, issues of food safety, hygiene and quality in compliance with UK Law and within the teachings of the Islamic faith. HMC works with companies who are involved in the production and supply of Halal food, to independently certify all products to provide assurance to the Muslim community that all food meets the high standards of Halal. The terms and conditions of employment and recognition offered to the catering operatives should be both progressive and forward thinking with emphasis on performance management and training requirements ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The current cost of the contract including all UFSM's and FSMs is circa PS380.000.00 plus VAT per annum for Waverley School and Studio College and at Al-Furqan Primary School circa PS176,000.00 per annum. Please see SQ document for more information."
                        },
                        "where": {
                            "section": "II.2",
                            "label": "II.2.4"
                        }
                    },
                    {
                        "oldValue": {
                            "text": "The successful Supplier will be required to provide Catering services for Waverley Education Foundation."
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                        "newValue": {
                            "text": "The successful Supplier will be required to provide Catering services for Waverley Education Foundation and Al-Furqan Primary School."
                        },
                        "where": {
                            "section": "II.1",
                            "label": "II.1.4"
                        }
                    }
                ],
                "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract For more information about this opportunity, please visit the Delta eSourcing portal at: <a href=\"https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./D575F4BYS6\" target=\"_blank\">https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./D575F4BYS6</a> To respond to this opportunity, please click here: <a href=\"https://litmustms.co.uk/respond/D575F4BYS6\" target=\"_blank\">https://litmustms.co.uk/respond/D575F4BYS6</a> GO Reference: GO-2023109-PRO-24144011"
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            "name": "Waverley Education Foundation",
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