Award

Warden Call and Telecare Services Inspection, Repair & Maintenance

HANOVER (SCOTLAND) HOUSING ASSOCIATION LTD

This public procurement record has 4 releases in its history.

Award

26 Feb 2024 at 09:29

TenderUpdate

14 Dec 2023 at 16:12

Tender

08 Dec 2023 at 11:01

Planning

09 Oct 2023 at 10:00

Summary of the contracting process

The Hanover (Scotland) Housing Association Ltd has completed a tender process for Warden Call and Telecare Services Inspection, Repair & Maintenance. The procurement aimed to find a solution for periodic testing, routine maintenance, and repairs for homes across Scotland. The tender process has been cancelled, and the contracting authority sought integration with existing systems for critical service restoration and fault resolution. The procurement method used was an open procedure, and OpenView Security Solutions Limited was awarded the contract worth £1,500,000.

This tender provides an opportunity for businesses specializing in repair, maintenance, and associated services related to personal computers, office equipment, telecommunications, and audio-visual equipment to engage with Hanover (Scotland) for service provisions. The procurement stage has reached the award phase, highlighting the readiness for contract implementation. Businesses that can offer innovative solutions, continuous improvement measures, and seamless support services during the digitisation programme are well-suited to compete in this tender.

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Notice Title

Warden Call and Telecare Services Inspection, Repair & Maintenance

Notice Description

Hanover (Scotland) is seeking a Warden Call and Telecare Services solution for its portfolio of homes across Scotland. This solution will deliver periodic testing, routine maintenance and repairs including a 24/7 / 365 days response capability for the restoration of critical services and a customer request service for fault reporting and resolution. To enable this, integration with existing Warden Call, Telecare and other Hanover systems will be required.

Lot Information

Lot 1

Hanover (Scotland) is seeking a Warden Call and Telecare Services solution for its portfolio of homes across Scotland. This solution will deliver periodic testing, maintenance and repairs including a 24/7 / 365 day response capability for the restoration of critical services and a customer request service for fault reporting and resolution. Some training will also be required. To enable this, integration with existing Warden Call, Telecare and other Hanover systems will be required. The new service will commence with confirmation of the asset baseline to establish condition and, from which, to develop and implement an appropriate preventative maintenance and equipment replacement schedule. During the contract period the estate will undergo a digitisation programme. A number of properties' equipment will be upgraded and, post upgrade, a period of manufacturer warranty on the new/upgraded will apply. However, the equipment will still be required to inspected by the Supplier during this period. Seamless support services will be required to be delivered during this period of transition from analogue, through a period of analogue / digital mix and on to a fully digital service. An open tender exercise will be carried out. Bidders will be required to provide a cost per development to carry out pre-planned maintenance to all equipment on site, as well as an hourly rate for callout services, for the commercial aspect. Bidders will also be required to provide answers to technical questions for the quality element Additional information: The service will operate in a framework of continuous improvement; bringing innovation, sharing ideas and implementing improvement measures. A Contract Operations' Manual will be jointly developed and cover process, management and governance on a day to day basis. It will also cover performance monitoring and dispute resolution.

Options: A schedule of rates for replacement parts is also requested.

Renewal: Up to 2 x 12-month renewals, potentially extending the duration to a total of 5 years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0408ee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006052-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services


CPV Codes

38431200 - Smoke-detection apparatus

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

50320000 - Repair and maintenance services of personal computers

50330000 - Maintenance services of telecommunications equipment

50413100 - Repair and maintenance services of gas-detection equipment

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,500,000 £1M-£10M

Notice Dates

Publication Date
26 Feb 20241 years ago
Submission Deadline
12 Jan 2024Expired
Future Notice Date
17 Nov 2023Expired
Award Date
13 Feb 20242 years ago
Contract Period
1 Mar 2024 - 28 Feb 2027 2-3 years
Recurrence
Mid2026.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HANOVER (SCOTLAND) HOUSING ASSOCIATION LTD
Contact Name
Malcolm McFarlane
Contact Email
tenders@mjmconsultancy.co.uk
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4NS
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland, TLM9 Southern Scotland

Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

OPENVIEW SECURITY SOLUTIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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