Notice Information
Notice Title
Link Centre Ice Rink and Radiant Low Emissivity Ceiling
Notice Description
Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL). On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Link Leisure Centre and also that access to the building, specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider. As a result, the Authority and GLL, could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen for 17th December 2023. After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy efficient IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks.The total value of the contract is PS373,700. The use of the negotiated procedure without prior publication under Regulation 32 of the Public Contracts Regulation 2015 has been relied on.
Lot Information
Lot 1
Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL). On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Centre and also that access to the Link Leisure Centre building, specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider. As a result, the Authority and GLL, could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen for 17th December 2023. It is expected that any delay in making a contract award decision would significantly impact on the ongoing viability of this local leisure provision and therefore result in a substantial impact to the local economy and wider community health and well-being. After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy efficient IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks.The total value of the contract is PS373,700. The use of the negotiated procedure without prior publication under Regulation 32 of the Public Contracts Regulation 2015 has been relied on due to reasons of extreme urgency brought about by events unforeseeable by the Authority, competition being absent for technical reasons and the proprietary nature of the solution.
Procurement Information
Use of the Negotiated Procedure without a call for competition The works, supplies or services can be provided only by a particular economic operator for the following reasons: * absence of competition for technical reasons * the protection of exclusive rights, including intellectual property rights * Extreme urgency brought about by events unforeseeable for the contracting authority Swindon Borough Council (the Authority) own a number of Leisure buildings within the local area that are operated under a lease agreement by Greenwich Leisure Limited (GLL). On Sunday 17th September 2023 and into Monday 18th September 2023, the Link Leisure Centre in Swindon suffered significant damage as a result of an unforeseeable and extreme weather event through significant storm flooding.The consequence of the storm damage was a total loss of power to the Centre and also that access to the Link Leisure Centre building, specifically the ice rink area, was prevented for a period of two weeks due to health and safety requirements from a utilities provider. As a result, the Authority and GLL could not assess the extent of the damage to the ice-skating plant and equipment. As soon as safe access to the building was permitted and the full extent of the damage was known, the Authority and GLL acted with extreme urgency to identify suitable replacement equipment that would enable the Ice rink provision to reopen for 17th December 2023. It is expected that any delay in making a contract award decision would significantly impact on the ongoing viability of this local leisure provision and therefore result in a substantial impact to the local economy and wider community health and well-being. After careful consideration, on the 17th of October 2023, the Authority made the decision to make a direct contract award to Ice Tech UK to supply and install a new highly energy efficient and trademarked IceGrid system and Radiant Low Emissivity ceiling at the Link Centre for a contract period of approximately 9 weeks. The proposed technical solution is understood to be the only system that provides the level of energy savings required by the Authority and has been assessed as being available to the Authority by a single manufacturer and installer. The total value of the contract is PS373,700. For the reasons set out above, the Authority have relied on Regulations; 32(2)(b)(ii), 32(2)(b)(iii), 32 (2) (c) of the Public Contracts Regulations 2015.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-040d66
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/030908-2023
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
45 - Construction work
-
- CPV Codes
37416000 - Leisure equipment
37480000 - Machinery or apparatus for leisure equipment
45212211 - Ice rink construction work
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £373,700 £100K-£500K
Notice Dates
- Publication Date
- 19 Oct 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 16 Oct 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SWINDON BOROUGH COUNCIL
- Contact Name
- Rob Richards
- Contact Email
- rrichards@swindon.gov.uk
- Contact Phone
- +44 07740037316
Buyer Location
- Locality
- SWINDON
- Postcode
- SN1 2JH
- Post Town
- Swindon
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK71 Swindon
- Delivery Location
- TLK14 Swindon
-
- Local Authority
- Swindon
- Electoral Ward
- Eastcott
- Westminster Constituency
- Swindon South
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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