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International Freight Forwarding Services

CalMac Ferries Limited

This public procurement record has 2 releases in its history.

Tender

01 Feb 2024 at 13:52

Tender Notice
Planning

24 Nov 2023 at 08:46

Planning Notice
Summary of the contracting process

The buying organization, CalMac Ferries Ltd, is seeking to award a Framework Agreement for International Freight Forwarding Services. This procurement falls under the services main procurement category and is classified under the CPV code 63521000 for Freight transport agency services. The tender is currently in the planning stage, with a communicated future notice date of January 8, 2024. Businesses interested in this opportunity should note the submission deadline of March 4, 2024, and the invitation date of March 29, 2024.

Businesses involved in the freight transport industry, particularly those experienced in providing end-to-end international freight services, are well-suited to compete for this tender. CalMac Ferries Ltd is specifically looking for suppliers that can offer reactive and fast-paced services including out-of-hours support. The procurement will be conducted using the Competitive Procedure with Negotiation method, with emphasis placed on both technical and price criteria in the award. Successful candidates will have the opportunity to secure a contract for an initial term of 24 months, with potential extensions up to a further 24 months, allowing for long-term business growth opportunities.

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Notice Information

Notice Title

International Freight Forwarding Services

Notice Description

CalMac Ferries Ltd is seeking to award a Framework Agreement to a suitably qualified and experienced supplier to manage its end-to-end International Freight requirements.

Lot Information

Lot 1

CalMac Ferries Ltd (CFL) operates a fleet of 33 vessels running to over 50 ports and harbours throughout the Scottish West Coast and Islands. Each vessel undergoes annual maintenance and overhaul, as a result of this the company is required to import items such as mechanical spares , components and machinery. In rare circumstances CFL is required to export components to manufacturers located in mainland Europe. Due to the nature of our operations, CFL requires to enter into Agreement with a supplier that can provide a re-active and fast-paced service which includes out-of-hours support. At a high-level, CalMac is seeking the following services: - Upon receiving the appropriate shipping documentation from CFL, the supplier will investigate and prepare necessary freight quotations based on requirements (courier, road freight, air freight, sea freight, urgent dedicated vehicle). This could include providing multiple options for CFL's review. - Once confirmation and instructions have been provided by CFL, the supplier will be required to progress a collection and delivery, they will liaise with the freight forwarder of choice to organise collection and provide any necessary documentation (e.g. AWB, Bill of Lading etc). At this point, the supplier will advise of any missing documentation that could hold up delivery. - CFL will issue customs clearance instructions that the supplier will then use in line with the CDS system to ensure smooth delivery and no issues with customs clearance. -The supplier will ensure that end to end delivery is made to the destination of choice and keep CFL updated on any issues that need to be resolved (e.g. missed collections, missing documentation). - The provider will then invoice accordingly ensuring that the PO number is listed on the invoice. - The provide must also provide access to Management Reporting data to enable identification of trends which will be discussed with a CFL Contract Manager. Prior to Contract Management meetings the supplier will be required to complete a scorecard and must provide insight into current and potential issues that may affect the movement of international goods. - A full and detailed specification can be found on the Public Contracts Scotland - Tender portal.

Renewal: After the initial Term of 24 months there will be the option to extend by up to a further 24 months, this may be split into 2 x 12 month periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-041c7e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003371-2024
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63521000 - Freight transport agency services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Feb 20242 years ago
Submission Deadline
4 Mar 2024Expired
Future Notice Date
8 Jan 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
6 months prior to the expiry of this Agreement.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CalMac Ferries Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GOUROCK
Postcode
PA19 1QP
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland
Local Authority
Inverclyde
Electoral Ward
Inverclyde West
Westminster Constituency
Inverclyde and Renfrewshire West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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