Notice Information
Notice Title
Truro & Penwith Academy Trust (TPAT) ~ Cleaning Tender
Notice Description
The successful Supplier will be required to provide a comprehensive cleaning service for Truro & Penwith Academy Trust, otherwise known as TPAT.
Lot Information
Lot 1
The duration of the contract being offered is for an initial three-year period commencing on 01 September 2024, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years. The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. While the Trust will be the principal contracting authority, each School will have its own individual budget for input hours reconciliation. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. Currently, the cleaning services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. Please see SQ document for more information. Additional information: Please note this is a contract award notice. This contract has already been awarded.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-04234d
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/021305-2024
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
90919300 - School cleaning services
Notice Value(s)
- Tender Value
- £3,280,670 £1M-£10M
- Lots Value
- £3,280,670 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £4,546,602 £1M-£10M
Notice Dates
- Publication Date
- 11 Jul 20241 years ago
- Submission Deadline
- 26 Jan 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 23 Jun 20241 years ago
- Contract Period
- 31 Aug 2024 - 31 Aug 2029 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ALVERTON PRIMARY SCHOOL
- Additional Buyers
BERRYCOOMBE COMMUNITY PRIMARY SCHOOL
LANIVET COMMUNITY PRIMARY SCHOOL
MULLION COMMUNITY PRIMARY SCHOOL
- Contact Name
- Not specified
- Contact Email
- tenders@litmuspartnership.co.uk
- Contact Phone
- +44 1276673880
Buyer Location
- Locality
- CORNWALL
- Postcode
- TR18 4QD
- Post Town
- Truro
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK3 Cornwall and Isles of Scilly
- Small Region (ITL 3)
- TLK30 Cornwall and Isles of Scilly
- Delivery Location
- TLK3 Cornwall and Isles of Scilly
-
- Local Authority
- Cornwall
- Electoral Ward
- Land's End
- Westminster Constituency
- St Ives
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-04234d-2024-07-11T16:05:13+01:00",
"date": "2024-07-11T16:05:13+01:00",
"ocid": "ocds-h6vhtk-04234d",
"description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=874833289 GO Reference: GO-2024711-PRO-26864796",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-04234d",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Truro & Penwith Academy Trust (TPAT) ~ Cleaning Tender",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "90919300",
"description": "School cleaning services"
},
"mainProcurementCategory": "services",
"description": "The successful Supplier will be required to provide a comprehensive cleaning service for Truro & Penwith Academy Trust, otherwise known as TPAT.",
"value": {
"amount": 3280670,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "The duration of the contract being offered is for an initial three-year period commencing on 01 September 2024, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years. The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. While the Trust will be the principal contracting authority, each School will have its own individual budget for input hours reconciliation. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. Currently, the cleaning services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. Please see SQ document for more information. Additional information: Please note this is a contract award notice. This contract has already been awarded.",
"value": {
"amount": 3280670,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2024-09-01T00:00:00+01:00",
"endDate": "2029-08-31T23:59:59+01:00"
},
"hasRenewal": false,
"secondStage": {
"minimumCandidates": 5,
"maximumCandidates": 10
},
"selectionCriteria": {
"description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
}
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKK3"
},
{
"region": "UKK3"
}
],
"deliveryLocation": {
"description": "Cornwall and Isles of Scilly"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"written"
],
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2024-01-26T12:00:00Z"
},
"secondStage": {
"invitationDate": "2024-02-26T00:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
]
},
"hasRecurrence": false,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-FTS-100379",
"name": "Alverton Primary School",
"identifier": {
"legalName": "Alverton Primary School"
},
"address": {
"streetAddress": "Toltuff Crescent, Penzance",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR18 4QD",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1276673880",
"email": "tenders@litmuspartnership.co.uk",
"url": "https://litmustms.co.uk/respond/4P82CM62DM"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"url": "https://www.tpacademytrust.org/web/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
},
"additionalContactPoints": [
{
"email": "tenders@litmuspartnership.co.uk"
}
]
},
{
"id": "GB-FTS-100380",
"name": "Berrycoombe Community Primary School",
"identifier": {
"legalName": "Berrycoombe Community Primary School"
},
"address": {
"streetAddress": "Berrycoombe Vale, Bodmin",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "PL31 2PH",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.berrycoombeschool.co.uk/web/"
}
},
{
"id": "GB-FTS-100422",
"name": "Bodriggy Academy",
"identifier": {
"legalName": "Bodriggy Academy"
},
"address": {
"streetAddress": "Humphry Davy Lane, Hayle",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR27 4DR",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.bodriggyacademy.info/"
}
},
{
"id": "GB-FTS-100423",
"name": "Cape Cornwall School",
"identifier": {
"legalName": "Cape Cornwall School"
},
"address": {
"streetAddress": "Cape Cornwall Road, St Just, Penzance",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR19 7JX",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://cape.cornwall.sch.uk/"
}
},
{
"id": "GB-FTS-100383",
"name": "Cardinham School",
"identifier": {
"legalName": "Cardinham School"
},
"address": {
"streetAddress": "Cardinham, Bodmin",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "PL30 4BN",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.cardinhamschool.co.uk/web"
}
},
{
"id": "GB-FTS-100424",
"name": "Gulval School",
"identifier": {
"legalName": "Gulval School"
},
"address": {
"streetAddress": "School Lane, Penzance",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR18 3BJ",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://gulvalschool.org.uk/"
}
},
{
"id": "GB-FTS-100425",
"name": "Hayle Academy",
"identifier": {
"legalName": "Hayle Academy"
},
"address": {
"streetAddress": "Highlanes, Hayle",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR27 4DN",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.hayleacademy.net/"
}
},
{
"id": "GB-FTS-100386",
"name": "Kehelland Village School",
"identifier": {
"legalName": "Kehelland Village School"
},
"address": {
"streetAddress": "Kehelland, Camborne",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR14 0DA",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.kehellandschool.co.uk/web"
}
},
{
"id": "GB-FTS-100387",
"name": "Lanivet Community Primary School",
"identifier": {
"legalName": "Lanivet Community Primary School"
},
"address": {
"streetAddress": "Honeys Hill, Lanivet",
"locality": "Bodmin",
"region": "UKK3",
"postalCode": "PL30 5HE",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.lanivet.cornwall.sch.uk/web/"
}
},
{
"id": "GB-FTS-100426",
"name": "Mullion School",
"identifier": {
"legalName": "Mullion School"
},
"address": {
"streetAddress": "Meaver Road, Helston, Mullion",
"locality": "Helston",
"region": "UKK3",
"postalCode": "TR12 7EB",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.mullionschool.org.uk/"
}
},
{
"id": "GB-FTS-100391",
"name": "Mullion Community Primary School",
"identifier": {
"legalName": "Mullion Community Primary School"
},
"address": {
"streetAddress": "Willis Vean, Mullion, Helston",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR12 7DF",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.mullion-ji.cornwall.sch.uk/web"
}
},
{
"id": "GB-FTS-100427",
"name": "Newlyn School",
"identifier": {
"legalName": "Newlyn School"
},
"address": {
"streetAddress": "Carne Road, Newlyn, Penzance",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR18 5QA",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.newlynschool.co.uk/web"
}
},
{
"id": "GB-FTS-100394",
"name": "Pensans CP School",
"identifier": {
"legalName": "Pensans CP School"
},
"address": {
"streetAddress": "Madron Road, Penzance",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR20 8UH",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.pensansprimary.co.uk/web"
}
},
{
"id": "GB-FTS-100396",
"name": "Sennen Community Primary Academy",
"identifier": {
"legalName": "Sennen Community Primary Academy"
},
"address": {
"streetAddress": "Sennen, Penzance",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR19 7AW",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.sennen.cornwall.sch.uk/web"
}
},
{
"id": "GB-FTS-100397",
"name": "St Dennis Primary Academy",
"identifier": {
"legalName": "St Dennis Primary Academy"
},
"address": {
"streetAddress": "Carne Hill, St Dennis",
"locality": "St Austel",
"region": "UKK3",
"postalCode": "PL26 8AY",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.stdennis.academy/"
}
},
{
"id": "GB-FTS-100399",
"name": "St Ives School",
"identifier": {
"legalName": "St Ives School"
},
"address": {
"streetAddress": "Higher Tregenna, St Ives",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR26 2BB",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.stivesschool.net/web/"
}
},
{
"id": "GB-FTS-100400",
"name": "St Just Primary School",
"identifier": {
"legalName": "St Just Primary School"
},
"address": {
"streetAddress": "Bosorne Road, St Just, Penzance",
"locality": "Cornwall",
"region": "UKK3",
"postalCode": "TR19 7JU",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "tenders@litmuspartnership.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.stjustprimary.org.uk/web"
}
},
{
"id": "GB-FTS-35015",
"name": "Purgo Supply Services Limited",
"identifier": {
"legalName": "Purgo Supply Services Limited",
"id": "08665358"
},
"address": {
"streetAddress": "193 Castelnau, Barnes",
"locality": "London",
"region": "UKI",
"postalCode": "SW13 9ER",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-100379",
"name": "Alverton Primary School"
},
"language": "en",
"awards": [
{
"id": "021305-2024-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-35015",
"name": "Purgo Supply Services Limited"
}
]
}
],
"contracts": [
{
"id": "021305-2024-1",
"awardID": "021305-2024-1",
"status": "active",
"value": {
"amount": 4546602.12,
"currency": "GBP"
},
"dateSigned": "2024-06-24T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 5
}
]
}
}