Award

Assisted Garden Maintenance

PERTH & KINROSS COUNCIL

This public procurement record has 2 releases in its history.

Award

20 May 2024 at 11:59

Tender

20 Dec 2023 at 14:23

Summary of the contracting process

The Perth & Kinross Council recently completed the procurement process for the "Assisted Garden Maintenance" services. They were looking for a contractor to supply garden maintenance services in the Perth City and Perth Landward Areas. The total contract value was estimated to be £821,548 GBP. The procurement stage was marked as "award," and the chosen supplier for each lot was T & N Gilmartin (Contractors) Ltd. The tender had options for different areas within the regions mentioned, with varying award criteria and values. Key dates included the contract signing on April 18, 2024.

This tender by the Perth & Kinross Council offers opportunities for businesses in the landscape gardening services industry to secure contracts for supplying garden maintenance services. Companies with experience in quality-driven services and competitive pricing would be well-suited to compete. The procurement method was an open procedure, allowing fair competition. The contract included community benefits, showing the council's commitment to social responsibility and enhancing the local area. Deadline for bid submissions was January 24, 2024, with a bid opening date set for the same day.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Assisted Garden Maintenance

Notice Description

Perth & Kinross Council ('the Council') were seeking to appoint suitably qualified and experienced contractor to undertake the supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Lot Information

Eastern, Scone and the Carse

Supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Renewal: The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term.

Letham, Hillyland, Friarton, Bridge of Earn, Abernethy

Supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Options: Glenfarg, Kinross area

Renewal: The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term.

Strathearn area and Almondbank

Supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Renewal: The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term.

Bankfoot, Birnam, Dunkeld, Stanley, Luncarty and Muirton

Supply of Garden Maintenance for the Perth City and Perth Landward Areas.

Renewal: The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0428b8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015852-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71421000 - Landscape gardening services

Notice Value(s)

Tender Value
£821,548 £500K-£1M
Lots Value
£159,173 £100K-£500K
Awards Value
Not specified
Contracts Value
£798,400 £500K-£1M

Notice Dates

Publication Date
20 May 20241 years ago
Submission Deadline
24 Jan 2024Expired
Future Notice Date
Not specified
Award Date
17 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
2029

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
PERTH & KINROSS COUNCIL
Contact Name
Kirsty Scott
Contact Email
kmscott@pkc.gov.uk
Contact Phone
+44 1738475000

Buyer Location

Locality
PERTH
Postcode
PH1 5PH
Post Town
Perth
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM77 Perth and Kinross, and Stirling

Local Authority
Perth and Kinross
Electoral Ward
Perth City Centre
Westminster Constituency
Perth and Kinross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

T & N GILMARTIN (CONTRACTORS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0428b8-2024-05-20T12:59:58+01:00",
    "date": "2024-05-20T12:59:58+01:00",
    "ocid": "ocds-h6vhtk-0428b8",
    "description": "Please note total contract value is estimated based on notional quantities for evaluation purposes. (SC Ref:765076)",
    "initiationType": "tender",
    "tender": {
        "id": "PKC12602",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Assisted Garden Maintenance",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71421000",
            "description": "Landscape gardening services"
        },
        "mainProcurementCategory": "services",
        "description": "Perth & Kinross Council ('the Council') were seeking to appoint suitably qualified and experienced contractor to undertake the supply of Garden Maintenance for the Perth City and Perth Landward Areas.",
        "value": {
            "amount": 821548,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "2",
                "title": "Eastern, Scone and the Carse",
                "description": "Supply of Garden Maintenance for the Perth City and Perth Landward Areas.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 34051.6,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "Letham, Hillyland, Friarton, Bridge of Earn, Abernethy",
                "description": "Supply of Garden Maintenance for the Perth City and Perth Landward Areas.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 60462.43,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Glenfarg, Kinross area"
                },
                "status": "cancelled"
            },
            {
                "id": "4",
                "title": "Strathearn area and Almondbank",
                "description": "Supply of Garden Maintenance for the Perth City and Perth Landward Areas.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 33593.78,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "1",
                "title": "Bankfoot, Birnam, Dunkeld, Stanley, Luncarty and Muirton",
                "description": "Supply of Garden Maintenance for the Perth City and Perth Landward Areas.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 31067.18,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council will have the option of extending the Contract, either singly or in phases, for two further periods of up to 1 year each after the expiry of the initial term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM77"
                    },
                    {
                        "region": "UKM77"
                    }
                ],
                "deliveryLocation": {
                    "description": "Eastern, Scone and the Carse"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM77"
                    },
                    {
                        "region": "UKM77"
                    }
                ],
                "deliveryLocation": {
                    "description": "Letham, Hillyland, Friarton, Bridge of Earn, Abernethy"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM77"
                    }
                ],
                "deliveryLocation": {
                    "description": "Strathearn area and Almondbank"
                },
                "relatedLot": "4"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM77"
                    },
                    {
                        "region": "UKM77"
                    }
                ],
                "deliveryLocation": {
                    "description": "Bankfoot, Birnam, Dunkeld, Stanley, Luncarty and Muirton"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "N/A",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Economic and financial standing 4B.4 Bidders will be required to state the value(s) for the following financial ratio(s): Current Ratio (Current Assets divided by Current Liabilities) Net Assets (Net Worth) (value per the Balance Sheet, no calculations required) 4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:",
                    "minimum": "Economic and financial standing 4B.4 The acceptable range for each financial ratio is: Current Ratio It is expected that the ratio is equal to or greater than 1, i.e. Current Assets will equal or exceed Current Liabilities in each of the 2 years. Reasons for not meeting the required test to be disclosed by tenderers together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract. Net Assets (Net Worth) It is expected that the Net Worth will be positive i.e., a Net Assets position in each of the 2 years. Reasons for not meeting the required test to be disclosed together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract. 4B.5.1 Employer's (Compulsory) Liability Insurance = 10m GBP Public Liability Insurance = 5m GBP https://www.hse.gov.uk/pubns/hse40.pdf",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Technical and professional ability 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Quality assurance schemes and environmental management standards Quality Management Procedures 4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), Or Health and Safety Procedures The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR Environmental Management Systems 4D.2 1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate OR",
                    "minimum": "Technical and professional ability 4C.1.2 The bidder shall include 2 examples of garden maintenance work within the last 3 years. Quality Management Procedures The bidder must have the following: A, Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged. B, A documented process demonstrating how the bidder deals with complaints. Health and Safety 4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. 4h. Documented procedures for recording accidents/incidents and undertaking follow-up action. 4j. Documented arrangements for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary. 4k. Documented arrangements for cooperating and coordination of the bidder's work with other suppliers. Environment Procedures The bidder must have the following: f. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.). g. Documented arrangements for ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-01-24T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 2700
            }
        },
        "awardPeriod": {
            "startDate": "2024-01-24T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-01-24T12:00:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2029"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1263",
            "name": "Perth & Kinross Council",
            "identifier": {
                "legalName": "Perth & Kinross Council"
            },
            "address": {
                "streetAddress": "2 High Street",
                "locality": "Perth",
                "region": "UKM77",
                "postalCode": "PH1 5PH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Kirsty Scott",
                "telephone": "+44 1738475000",
                "email": "KMScott@pkc.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.pkc.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4111",
            "name": "Perth Sheriff Court",
            "identifier": {
                "legalName": "Perth Sheriff Court"
            },
            "address": {
                "streetAddress": "Tay Street",
                "locality": "Perth",
                "postalCode": "PH2 8NL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-44046",
            "name": "T & N Gilmartin (Contractors) Ltd",
            "identifier": {
                "legalName": "T & N Gilmartin (Contractors) Ltd"
            },
            "address": {
                "streetAddress": "Mont-View House, Hangmans Lane",
                "locality": "Cupar",
                "region": "UKM72",
                "postalCode": "KY15 4PG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1334655512",
                "faxNumber": "+44 1334655585"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1263",
        "name": "Perth & Kinross Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000753591"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "015852-2024-1",
            "relatedLots": [
                "2"
            ],
            "title": "Eastern, Scone and the Carse",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-44046",
                    "name": "T & N Gilmartin (Contractors) Ltd"
                }
            ]
        },
        {
            "id": "015852-2024-2",
            "relatedLots": [
                "3"
            ],
            "title": "Letham, Hillyland, Friarton, Bridge of Earn, Abernethy",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-44046",
                    "name": "T & N Gilmartin (Contractors) Ltd"
                }
            ]
        },
        {
            "id": "015852-2024-3",
            "relatedLots": [
                "1"
            ],
            "title": "Bankfoot, Birnam, Dunkeld, Stanley, Luncarty and Muirton",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-44046",
                    "name": "T & N Gilmartin (Contractors) Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "015852-2024-1",
            "awardID": "015852-2024-1",
            "title": "Eastern, Scone and the Carse",
            "status": "active",
            "value": {
                "amount": 229120,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-18T00:00:00+01:00"
        },
        {
            "id": "015852-2024-2",
            "awardID": "015852-2024-2",
            "title": "Letham, Hillyland, Friarton, Bridge of Earn, Abernethy",
            "status": "active",
            "value": {
                "amount": 348440,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-18T00:00:00+01:00"
        },
        {
            "id": "015852-2024-3",
            "awardID": "015852-2024-3",
            "title": "Bankfoot, Birnam, Dunkeld, Stanley, Luncarty and Muirton",
            "status": "active",
            "value": {
                "amount": 220840,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-18T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "3",
                "value": 1
            },
            {
                "id": "11",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "3",
                "value": 1
            },
            {
                "id": "12",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "3",
                "value": 0
            },
            {
                "id": "13",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "3",
                "value": 0
            },
            {
                "id": "14",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 1
            },
            {
                "id": "15",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}