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Awarded Contract for the Provision of Notary Services for Complex International Legal Transactions

Foreign Commonwealth and Development Office

This public procurement record has 4 releases in its history.

Award

18 Sep 2024 at 14:57

Award Notice
Tender

30 May 2024 at 16:00

Tender Notice
Tender

28 Mar 2024 at 11:47

Tender Notice
Planning

22 Dec 2023 at 13:34

Planning Notice
Summary of the contracting process

The Foreign, Commonwealth & Development Office (FCDO) has completed the procurement process for the provision of Notary Services for Complex, International Legal Transactions, which culminated in the contract being awarded on 28th August 2024. This contract covers the legal documentation and certification services required to support the FCDO in acquiring, executing, and managing their global estate, including embassies, high commissions, and other international properties. The awarded contract, valued at £740,000 and spanning an initial period of five years with an option to extend for an additional two years, ensures the prompt and efficient delivery of notarial services, including notarisation, legalisation, translation, and acting within foreign jurisdictions. The procurement method used was the open procedure, and the services will be provided primarily within the UK.

This opportunity enables businesses, especially those specialising in legal documentation, certification, and translation services, to engage with a high-profile government department, thereby enhancing their market presence and growth potential. Small to medium-sized enterprises (SMEs) with expertise in handling complex international legal transactions, offering timely, cost-effective notarial services, and having the capability to operate within diverse legal frameworks and languages, are well-suited to compete for such tenders. By partnering with the FCDO, businesses can align themselves with a reputable organisation and gain access to a wide network of government departments and related institutions.

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Notice Information

Notice Title

Awarded Contract for the Provision of Notary Services for Complex International Legal Transactions

Notice Description

Awarded contract for the provision of Notary Services, to assist with the facilitation of acquiring, executing, and managing the FCDO global estate. These services will support the authentication and drafting of legal documents for use in international contexts. The notary services for which the Tenderer was invited to tender for included but were not limited to, notarial services, powers of attorney, legalisation, acting and attesting within foreign languages and translation services. The Notary Services tendered under this agreement will be used by the FCDO and other Government Departments and arms-length bodies, including the British Council, the UK's leading culture and education institution. The Contract will be for an initial 5 year period with an option to extend for up to a further 2 years.

Lot Information

Lot 1

The Foreign, Commonwealth & Development Office (the 'FCDO') - is the government department responsible for promoting British interests overseas and supporting our citizens and businesses around the globe. FCDO safeguard the UK's security, defend our values, reduce poverty and tackle global challenges with our international partners. The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally, there are individual "legacy" properties such as churches, cemeteries, etc. To assist with the facilitation of acquiring, executing, and managing this estate, the Estates, Security and Network Directorate (ESND) of the FCDO, have appointed a Supplier to provide Notary Services. These services will support the authentication and drafting of legal documents for use in international contexts. The notary services for which the Tenderer were invited to tender for included but were not limited to, notarial services, powers of attorney, legalisation, acting and attesting within foreign languages and translation services. The objectives of this contract are to: * Establish a commercial arrangement with an experienced partner that provides value for money for the department by supporting the timely, wise, and effective management of the FCDO estate and that of its One HMG Partners (Other Government Departments and arms-length bodies) through the provision of notary services for complex international legal transactions. * Establish a viable and resilient process that can deliver on the accurate and timely provision of notary services, ensuring no additional cost or time to the department. The scope of services includes providing the following, in relation to the FCDO estate and those of its One HMG Partners; grant of power and delegated authority, - General legal advice, legal opinions, and guidance - Drafting appropriate supporting documentation for the acquisition, management and disposal of property interests - Miscellaneous advice on UK, international and overseas local law - Advice and guidance on the intricacies and levels of complexity of each task - Translation services for legal documentation - Acting and advising in a Notary capacity in various languages and jurisdictions - Knowledge of the relevant legal procedures and mechanisms - Notarial, certification and legalization services - Prompt and timely turnaround of all legal notarial documentation - Arranging secure delivery of documents to UK and overseas addresses - Other ad hoc advice/services as advised Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents The requirement was procured via the Foreign, Commonwealth and Development Office's eprocurement portal: https://fcdo.bravosolution.co.uk. Suppliers, not currently registered on the portal, who were interested in being considered for this opportunity had to self-register on the site.

Renewal: The contract will allow for the option to extend for a further 2 years after the initial 5 year period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042994
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029869-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79100000 - Legal services

79130000 - Legal documentation and certification services

Notice Value(s)

Tender Value
£740,000 £500K-£1M
Lots Value
£740,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£740,000 £500K-£1M

Notice Dates

Publication Date
18 Sep 20241 years ago
Submission Deadline
1 Jul 2024Expired
Future Notice Date
12 Jan 2024Expired
Award Date
28 Aug 20241 years ago
Contract Period
20 Aug 2024 - 19 Aug 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Saville Notaries LLP

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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