Notice Information
Notice Title
Bridges Events Planning and Delivery Partner
Notice Description
Provision of a professional events and project management services in respect of a number of Royal Ceremonial events in London, that are of national and international significance.
Lot Information
Lot 1
The Authority is seeking a supplier that will conduct the planning, and delivery if required, for selected future state funerals. These events are attended by significant numbers of people from all over the UK and abroad. The services required include, but are not limited to,:
* Event planning, coordination and management with multi-agency London partners
* Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment collection and processing)
* Crowd management and provision of stewards and security staff
* Provision of event infrastructure including barriers, fencing, trackway, toilets, screens, PA systems, media infrastructure
* Overall event coordination and C3 across London
* Financial management and reporting
The purpose of this Prior Information Notice (PIN) is to:
* Provide advance notice that the Authority is to consider undertaking a tendering exercise to set up a new contract to support the department in the planning and delivery if required of state and ceremonial funerals
* Understand the market interest in this procurement
* Identify suppliers at the Tier 1 level who would like to participate in a Supplier Engagement Exercise.
The Supplier Engagement Exercise will provide an opportunity for event management companies to engage with the Authority and to inform the department's approach, structure and requirements for the services.
To this end, the Authority invites interested parties to email: commercial@DCMS.gov.uk to confirm attendance on 25th January 2024 at 100 Parliament Street, SW1A 2BQ.
The deadline for registration to the Supplier Engagement Exercise is by midday on 18th January 2024.
Please note that all attendees will be required to sign a Non-disclosure Agreement, a copy of which will be available on registration.
Each Organisation shall be limited to two (2) attendees per organisation.
Further to this Supplier Engagement Session the Authority will provide potential bidders the opportunity to raise questions, answers to which will be shared to all attendees. Additional information: Participation in this Supplier Engagement Session is entirely voluntary and will not affect the ability of any interested party to express and interest in response to any subsequent call for competition. Further, any participation will: (i) Not in itself constitute a formal expression of interest for the purposes of any subsequent procurement; and (ii) Will also be at the tenderer's own expense.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-042bd2
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/000712-2024
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
71242000 - Project and design preparation, estimation of costs
79952000 - Event services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Jan 20242 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 24 Oct 2024Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DEPARTMENT FOR CULTURE, MEDIA AND SPORT
- Contact Name
- DCMS Commercial
- Contact Email
- commercial@dcms.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- SW1A 2BQ
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- TLI London
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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