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Elements Diocesan Learning Trust ~ Cleaning Tender

Elements Diocesan Learning Trust

This public procurement record has 2 releases in its history.

Award

03 Oct 2024 at 12:05

Award Notice
Tender

15 Jan 2024 at 16:06

Tender Notice
Summary of the contracting process

The Elements Diocesan Learning Trust initiated a procurement process for cleaning services spanning four schools: Christ Church CofE Primary, Church of the Ascension Primary, St Mary’s CE (VC) Primary, and Pedmore C of E Primary. The procurement falls under the industry category of school cleaning services (CPV 90919300) and is located in Worcestershire (region UKG12). The tender, conducted through a restricted procedure, progressed to the award stage as of 3 October 2024. CleanTEC Services Limited emerged as the successful supplier, securing a contract worth approximately £729,013 for an initial period of three years starting 1 August 2024, with a potential extension of up to two years. Key dates included the initial tender announcement on 15 January 2024, with a submission deadline of 23 February 2024, and the awarding of the contract on 6 June 2024.

This tender presents substantial growth opportunities, particularly for SMEs with experience in the secondary school or FE/HE sectors. Companies specialising in school cleaning services can leverage this contract to establish or expand their presence within Worcestershire. The contract requires the supplier to deliver comprehensive cleaning services, maintain high health and safety standards, and employ innovative cleaning methods. The scope includes maintaining cleanliness within school buildings without disrupting daily activities and adhering to the British Institute of Cleaning Science (BICSc) Cleaning Standards. Furthermore, the possibility of additional schools being added to the contract during its term underscores the potential for scaling up operations and revenue.

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Notice Information

Notice Title

Elements Diocesan Learning Trust ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide Cleaning services, initially for Christ Church CofE Primary, Church of the Ascension Primary, St Mary's CE (VC) Primary Schools and Pedmore C of E Primary School.

Lot Information

Lot 1

This is the first time that the Trust has put their cleaning requirement to competitive tender for these four Schools. The service has previously been delivered via an in-house cleaning team in each school. The Trust is actively considering growing the number of schools during the contract period. Should this happen within the period of this contract, and the provision of cleaning services is required in additional schools, the scope and terms of this contract would also apply. If applicable, the successful Supplier will be expected to provide this service within these schools using the same costing model, ratios etc that they applied to their successful tender submission for the Client at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust. The annual contract value is circa: Christ Church PS45K, Church of the Ascension PS25K, St Mary's PS24K, Pedmore PS22.5K, Total: PS116.5K. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered number of hours are always worked, and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide clean schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the specification and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The Supplier shall provide a comprehensive cleaning service to the sites to promote a clean, healthy, and safe environment which presents a positive image to all users and visitors. The sites must always meet health, safety, and environmental standards appropriate to the sites and their use and the successful Supplier must comply with the Client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the schools. The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract. We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Trust's area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required. The initial scope of the contract covers all cleaning provision within the school buildings at Christ Church, Church of the Ascension, St Mary's and Pedmore Schools. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the schools' senior management team on the contract performance. The projected cost of cleaning for the current year is circa PS116.5K for all buildings (excluding external window cleaning). However, it is believed that through equipment and cleaning material innovation and the effective recruitment, training, and supervision of cleaning staff there is opportunity for improvement. The total time scope for this is 3 years with the opportunity to extend for a further 2 years. Additional information: Please note, this is a contract award notice, this contract has already been awarded

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042d4b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031681-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£699,000 £500K-£1M
Lots Value
£699,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£729,013 £500K-£1M

Notice Dates

Publication Date
3 Oct 20241 years ago
Submission Deadline
23 Feb 2024Expired
Future Notice Date
Not specified
Award Date
6 Jun 20242 years ago
Contract Period
1 Aug 2024 - 31 Jul 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Elements Diocesan Learning Trust
Additional Buyers

Christ Church Church of England Primary School

Church of the Ascension Primary School

Pedmore Church of England Primary School

St Mary’s Church of England (Voluntary Controlled) Primary School

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BILSTON
Postcode
WR1 2RS
Postcode Area
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Worcester
Electoral Ward
Fort Royal
Westminster Constituency
Worcester

Supplier Information

Number of Suppliers
1
Supplier Name

CleanTEC Services Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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