CWC23060 Provision of Community and Voluntary Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0435cc-2024-01-30T16:07:19Z",
    "date": "2024-01-30T16:07:19Z",
    "ocid": "ocds-h6vhtk-0435cc",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0435cc",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CWC23060 Provision of Community and Voluntary Service",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "98000000",
            "description": "Other community, social and personal services"
        },
        "mainProcurementCategory": "services",
        "description": "The community and voluntary service provision will take the lead in working collaboratively with communities and groups across the protected characteristics and equalities to ensure all are supported and represented. The Strategic Lead will proactively engage with organisations and local people in venues across the City and digitally, to identify current and emerging priorities and develop an action plan for key outcomes to be met.",
        "lots": [
            {
                "id": "1",
                "title": "Infrastructure Support Service",
                "description": "Infrastructure in the Voluntary, Community & Social Enterprise Sector (VCSE) - Sustainability, Growth, Partnership & Volunteering. The provider will establish a clear and robust Governance structure for the sector that is representative and accountable for all. As a representative for communities, organisations and the system the primary role will be to act on behalf, in partnership and collaboratively with community organisations. The strategic lead will co-design and co-produce a range of initiatives that put local people at the heart of the provision, whilst bringing stakeholders and the wider sector on board to respond to needs in our communities. They will also provide organisational support, capacity building and training initiatives that equip local people and primarily small grassroots VCSE organisations with the tools they need to respond to needs in our communities so that they may thrive and grow. The provider will also be the strategic lead on a Citywide Structured and Supported Volunteering Programme which raises the profile of volunteering in the City, and embeds a City offer that enables local people wishing to volunteer to gain access to face to face and digital resources to easily navigate their way to a suitable role and support organisations to create, develop and grow their own volunteer programmes.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Service Quality and Social Value",
                            "type": "quality",
                            "description": "100"
                        },
                        {
                            "type": "price",
                            "description": "0"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "option of up to 2 years contract extension on an annual basis at the sole discretion of the council"
                },
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Welfare Debt and Financial Support Service",
                "description": "Welfare, Debt, Housing and Benefits Advice The benefits system is complex and can be difficult to understand. Residents need different levels of support to understand what they are entitled to, or to complete forms with full and accurate information. The emphasis for this provider is a proactive and immediate response where required to people in crisis, support to maximise income and resilience, prevention of adverse repercussions, stabilisation and management of life's challenges, progression towards better life chances. The Provider will take the lead in delivering a suite of community-based services offering advice, information, practical help and support (including initiatives encouraging self-help and resilience building) to some of the City's most vulnerable people in the areas of welfare benefits, debt, housing, employment and welfare advice.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Service Quality and Social Value",
                            "type": "quality",
                            "description": "100"
                        },
                        {
                            "type": "price",
                            "description": "0"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "Option to extend for up to 2 years on an annual basis at the sole discretion of the council"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG39"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG39"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "The Council has entered into two contracts for the provision of community and voluntary services each for a period of five years with options exercisable by the Council to extend the contracts by up to a further two years. The Council published a notice calling for competition on the Contracts Finder website on 12 June 2023 (titled: CWC23060 Provision of Community and Voluntary Service, currently available at the following url: https://www.contractsfinder.service.gov.uk/notice/0ec788f1-47d9-4627-a536-feb4f432e0d3?origin=SearchResults&p=1) and received tenders from 4 providers. The Council completed the procurement process and awarded contracts to the economic operators identified in this contract award notice. However, the Council subsequently identified that in error the Council had failed to select the correct settings within the procurement portal to have a contract notice published on the Find a Tender Service website. The Council considered whether to conclude the procurement processes notwithstanding that accidental omission and concluded that it was rational to do so on the following basis: 1) The Council provided transparency to the supplier market by publishing a notice on the Contracts Finder website. The Council considers that it is likely that suppliers wishing to deliver services in England registered to Find a Tender Service would also register to Contracts Finder and would have identified the existence of the opportunity as a result. 2) The Council received tenders from 4 suppliers and concludes that therefore the Contracts Finder notice was effective in making the opportunity known in the market. 3) The procurement was for services similar to those advertised to the market by contract notice reference: 2022/S 000-019852 published in July 2022 which advertised a procurement for community and voluntary services which was subsequently abandoned prior to tender submission (in October 2022). Whilst that procurement was abandoned it did have the effect of engaging the supplier market wishing to compete to deliver community and voluntary services in Wolverhampton. Six suppliers expressed an intention to submit tenders in the abandoned procurement whereas eleven suppliers expressed an intention to submit tenders in the current procurement (though in the event only four submitted completed tenders). All of the suppliers that expressed an intention to submit tenders in the previous, abandoned, procurement, did likewise in the current procurement indicating that the Contracts Finder notice was effective at providing transparency to the pool of suppliers most likely to wish to compete for the opportunities. Taking all of the above factors into account the Council concluded that it has tested the market and advertised the opportunity to participate in the procurement sufficiently that it was rational for the Council to conclude the contracts and that it would have been disproportionate to abandon the procurement."
    },
    "awards": [
        {
            "id": "003109-2024-CWC23060-1",
            "relatedLots": [
                "1"
            ],
            "title": "Infrastructure Support Service",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-2288239",
                    "name": "Wolverhampton Voluntary and Community Action"
                }
            ]
        },
        {
            "id": "003109-2024-CWC23060-2",
            "relatedLots": [
                "2"
            ],
            "title": "Welfare, Debt, Housing and Benefits Advice",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-CHC-516877",
                    "name": "Citizens Advice Dudley and Wolverhampton"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-101353",
            "name": "Wolverhampton City Council",
            "identifier": {
                "legalName": "Wolverhampton City Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Civic Centre, St. Peters Square",
                "locality": "WOLVERHAMPTON",
                "region": "UKG39",
                "postalCode": "WV11RL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Adebimpe Winjobi",
                "email": "adebimpe.winjobi@wolverhampton.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.wolverhampton.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-2288239",
            "name": "Wolverhampton Voluntary and Community Action",
            "identifier": {
                "legalName": "Wolverhampton Voluntary and Community Action",
                "id": "2288239",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "16 Temple Street",
                "locality": "Wolverhampton",
                "region": "UKG39",
                "postalCode": "WV2 4AN",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-CHC-516877",
            "name": "Citizens Advice Dudley and Wolverhampton",
            "identifier": {
                "legalName": "Citizens Advice Dudley and Wolverhampton",
                "id": "516877",
                "scheme": "GB-CHC"
            },
            "address": {
                "streetAddress": "Dudley House, 9-11 Stone Street",
                "locality": "Dudley",
                "region": "UKG36",
                "postalCode": "DY1 1NP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-103780",
            "name": "City of Wolverhampton Council",
            "identifier": {
                "legalName": "City of Wolverhampton Council"
            },
            "address": {
                "streetAddress": "Civic Centre, St Peters Square,",
                "locality": "Wolverhampton",
                "postalCode": "WV1 1SH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "adebimpe.winjobi@wolverhampton.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-101353",
        "name": "Wolverhampton City Council"
    },
    "contracts": [
        {
            "id": "003109-2024-CWC23060-1",
            "awardID": "003109-2024-CWC23060-1",
            "title": "Infrastructure Support Service",
            "status": "active",
            "value": {
                "amount": 1400000,
                "currency": "GBP"
            },
            "dateSigned": "2024-01-01T00:00:00Z"
        },
        {
            "id": "003109-2024-CWC23060-2",
            "awardID": "003109-2024-CWC23060-2",
            "title": "Welfare, Debt, Housing and Benefits Advice",
            "status": "active",
            "value": {
                "amount": 2100000,
                "currency": "GBP"
            },
            "dateSigned": "2024-01-01T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "bids",
                "relatedLot": "2",
                "value": 2
            }
        ]
    },
    "language": "en"
}