Notice Information
Notice Title
Lease of vehicles for East Suffolk Services Limited
Notice Description
This is a contract award notice only. Lease of vehicles for use by East Suffolk Services Limited.
Procurement Information
Award of a contract without prior publication of a call for competition in the cases listed below: Extreme urgency brought about by events unforeseeable for the contracting authority. Explanation: East Suffolk Services Limited (ESSL) considers the award of the Contract without prior publication of a contract notice is permitted by Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 (PCR) on the basis that due to the bespoke nature of vehicles within the fleet to be procured that due to technical reasons, there was no reasonable alternative supplier who could provide the vehicles within the timescales for the provision of vital services to the residents and businesses of East Suffolk. Further, the Authority relies on Regulation 32(2)(c) in that it was not foreseen that ESSL would be required to enter into lease arrangements to ensure the continuity of delivery of the public services. Exit from the Lease Agreements has brought about conditions of extreme urgency as there was insufficient time to comply with the relevant time limits to carry out a procurement exercise, taking into account vehicle acquisition lead-in times and to enable successful tenderers to mobilise in time for service commencement on 1st January 2024. Therefore, the direct award was necessary to allow for the essential services to be continued by ESSL to the residents and businesses of East Suffolk from 1st January 2024. ESSL also relies upon Regulation 32(5)(d) in that the supplier is winding up its business activities, the Lease Agreement that has been entered into between the supplier and ESSL has been negotiated on particularly advantageous terms than those now available on the open market and therefore, the negotiated procedure without prior publication has been used in this situation. ESSL has already commenced the procurement exercise for the new vehicles using an approved framework and to replace the vehicles on an operating lease first. The twelve month term of the lease Agreement has been agreed on the basis that the new vehicles can be in place as soon as possible to ensure compliance with the PCR 2015.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-043603
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/003205-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
34 - Transport equipment and auxiliary products to transportation
-
- CPV Codes
34100000 - Motor vehicles
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £455,334 £100K-£500K
Notice Dates
- Publication Date
- 31 Jan 20242 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 20 Dec 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EAST SUFFOLK SERVICES LTD
- Contact Name
- Zoe Archer
- Contact Email
- zoe.archer@eastsuffolk.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- WOODBRIDGE
- Postcode
- IP12 1RT
- Post Town
- Ipswich
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH6 Suffolk
- Small Region (ITL 3)
- TLH63 East Suffolk
- Delivery Location
- TLH1 East Anglia
-
- Local Authority
- East Suffolk
- Electoral Ward
- Melton
- Westminster Constituency
- Suffolk Coastal
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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