Award

WFD Systems Development

THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

This public procurement record has 3 releases in its history.

Award

11 Jun 2024 at 11:59

Award

19 Feb 2024 at 12:43

Tender

19 Feb 2024 at 12:25

Summary of the contracting process

The Westminster Foundation for Democracy Limited is seeking a technology service provider for the WFD Systems Development project. The main procurement category is services, focusing on IT services including consulting, software development, and Internet support. The tender is currently in the active stage with a value of £50,000 GBP. The project will run between April 2024 and September 2025, with the transformation programme aiming to transition systems architecture to a new data strategy and single data warehouse. Suppliers with expertise in Microsoft technologies and agile project management are encouraged to apply.

The procurement process offers an opportunity for businesses specialising in IT services, software development, and consultancy to engage with The Westminster Foundation for Democracy Limited. The organisation is specifically looking for partners to manage the transformation programme and deliver improvements to their systems architecture. The invitation to tender outlines key features expected from suppliers, including the development of a new data strategy, applications, and maintenance of Microsoft Dynamics Business Central. Potential suppliers should have a strong track record in delivering quality projects and demonstrating value for money in their services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

WFD Systems Development

Notice Description

WFD is seeking a technology service provider that can partner with WFD to manage a systems transformation and design and deliver the improvements or new solutions required. The key features of the transformation programme and target architecture will be: * A new data strategy and single data warehouse; * Robust requirements-gathering framework; * Standardised application development; * Effective change management processes; * Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio; * Designing and delivering a single reporting tool; and * Developing a new contact/stakeholder management application.

Lot Information

Lot 1

Following a recent systems architecture review, WFD has decided to initiate a transformation programme to transition its current cloud-based corporate systems architecture powered by the Microsoft 365 platform and other external systems to a target architecture that ensures applications are able to efficiently integrate, adapt with the organisation, and provide the level of organisational reporting required at all levels. WFD is seeking a technology service provider that can partner with WFD to manage this transformation and design and deliver the improvements or new solutions required. The key features of the transformation programme and target architecture will be: * A new data strategy and single data warehouse; * Robust requirements-gathering framework; * Standardised application development; * Effective change management processes; * Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio; * Designing and delivering a single reporting tool; and * Developing a new contact/stakeholder management application. We are expecting the new target architecture to be built on the Microsoft 365 platform, including but not limited to leveraging M365 capabilities available through: * Microsoft Power Platform, in particular PowerApps, PowerBI and Power Automate * Azure App service * Python * SharePoint * Outlook * Dynamics Business Central * Jet Reports The transformation programme will adopt an incremental and agile approach and be delivered between April 2024 to September 2025. The selected supplier will project manage each change project as part of the transformation programme, supporting/validating requirements gathering and performing all design, development, testing, and deployment tasks. A copy of the Systems Architecture Review, referenced in the 'Objective' section will be made available. It is anticipated that the winning provider will also need to take on the ongoing maintenance and support of Microsoft Dynamics Business Central, with an initial 12 month term. Internal change management activities will be led by nominated WFD staff, with the support of the supplier.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-043b1a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017990-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72220000 - Systems and technical consultancy services

72230000 - Custom software development services

72260000 - Software-related services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
£139,440 £100K-£500K

Notice Dates

Publication Date
11 Jun 20241 years ago
Submission Deadline
6 Mar 2024Expired
Future Notice Date
Not specified
Award Date
4 Jun 20241 years ago
Contract Period
14 Apr 2024 - 30 Sep 2025 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Contact Name
Luke Commander
Contact Email
luke.commander@wfd.org
Contact Phone
+44 2077991311

Buyer Location

Locality
LONDON
Postcode
SW1H 9EX
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

ELYSIANIT

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-043b1a-2024-06-11T12:59:34+01:00",
    "date": "2024-06-11T12:59:34+01:00",
    "ocid": "ocds-h6vhtk-043b1a",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-043b1a",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "WFD Systems Development",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "WFD is seeking a technology service provider that can partner with WFD to manage a systems transformation and design and deliver the improvements or new solutions required. The key features of the transformation programme and target architecture will be: * A new data strategy and single data warehouse; * Robust requirements-gathering framework; * Standardised application development; * Effective change management processes; * Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio; * Designing and delivering a single reporting tool; and * Developing a new contact/stakeholder management application.",
        "value": {
            "amount": 50000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Following a recent systems architecture review, WFD has decided to initiate a transformation programme to transition its current cloud-based corporate systems architecture powered by the Microsoft 365 platform and other external systems to a target architecture that ensures applications are able to efficiently integrate, adapt with the organisation, and provide the level of organisational reporting required at all levels. WFD is seeking a technology service provider that can partner with WFD to manage this transformation and design and deliver the improvements or new solutions required. The key features of the transformation programme and target architecture will be: * A new data strategy and single data warehouse; * Robust requirements-gathering framework; * Standardised application development; * Effective change management processes; * Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio; * Designing and delivering a single reporting tool; and * Developing a new contact/stakeholder management application. We are expecting the new target architecture to be built on the Microsoft 365 platform, including but not limited to leveraging M365 capabilities available through: * Microsoft Power Platform, in particular PowerApps, PowerBI and Power Automate * Azure App service * Python * SharePoint * Outlook * Dynamics Business Central * Jet Reports The transformation programme will adopt an incremental and agile approach and be delivered between April 2024 to September 2025. The selected supplier will project manage each change project as part of the transformation programme, supporting/validating requirements gathering and performing all design, development, testing, and deployment tasks. A copy of the Systems Architecture Review, referenced in the 'Objective' section will be made available. It is anticipated that the winning provider will also need to take on the ongoing maintenance and support of Microsoft Dynamics Business Central, with an initial 12 month term. Internal change management activities will be led by nominated WFD staff, with the support of the supplier.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality of Bid document",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Service offer and fit to specification",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Professional profile, social value, track record and experience, and references",
                            "type": "quality",
                            "description": "25"
                        },
                        {
                            "name": "Value for money",
                            "type": "cost",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 50000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-04-15T00:00:00+01:00",
                    "endDate": "2025-09-30T23:59:59+01:00"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72220000",
                        "description": "Systems and technical consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72230000",
                        "description": "Custom software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72260000",
                        "description": "Software-related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Following a recent systems architecture review, WFD has decided to initiate a transformation programme to transition its current cloud-based corporate systems architecture powered by the Microsoft 365 platform and other external systems to a target architecture that ensures applications are able to efficiently integrate, adapt with the organisation, and provide the level of organisational reporting required at all levels. WFD is seeking a technology service provider that can partner with WFD to manage this transformation and design and deliver the improvements or new solutions required. The key features of the transformation programme and target architecture will be: * A new data strategy and single data warehouse; * Robust requirements-gathering framework; * Standardised application development; * Effective change management processes; * Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio; * Designing and delivering a single reporting tool; and * Developing a new contact/stakeholder management application. We are expecting the new target architecture to be built on the Microsoft 365 platform, including but not limited to leveraging M365 capabilities available through: * Microsoft Power Platform, in particular PowerApps, PowerBI and Power Automate * Azure App service * Python * SharePoint * Outlook * Dynamics Business Central * Jet Reports The transformation programme will adopt an incremental and agile approach and be delivered between April 2024 to September 2025. The selected supplier will project manage each change project as part of the transformation programme, supporting/validating requirements gathering and performing all design, development, testing, and deployment tasks. A copy of the Systems Architecture Review, referenced in the 'Objective' section will be made available. It is anticipated that the winning provider will also need to take on the ongoing maintenance and support of Microsoft Dynamics Business Central, with an initial 12 month term. Internal change management activities will be led by nominated WFD staff, with the support of the supplier. Please read through the Invitation to Tender document on WFD's website for further details on how to apply.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "tenderPeriod": {
            "endDate": "2024-03-06T23:59:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2024-03-07T12:01:00Z"
        },
        "bidOpening": {
            "date": "2024-03-07T12:01:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-COH-02693163",
            "name": "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED",
            "identifier": {
                "legalName": "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED",
                "id": "02693163",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Clive House,70 Petty France",
                "locality": "LONDON",
                "region": "UKI32",
                "postalCode": "SW1H9EX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Luke Commander",
                "email": "luke.commander@wfd.org",
                "url": "https://www.wfd.org/vacancy-supplier/invitation-tender-systems-development",
                "telephone": "+44 2077991311"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.wfd.org",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Democracy support"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-105414",
            "name": "Westminster Foundation for Democracy London",
            "identifier": {
                "legalName": "Westminster Foundation for Democracy London"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-33083",
            "name": "Westminster Foundation for Democracy",
            "identifier": {
                "legalName": "Westminster Foundation for Democracy"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-COH-09245203",
            "name": "ElysianIT",
            "identifier": {
                "legalName": "ElysianIT",
                "id": "09245203",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Basingstoke",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-02693163",
        "name": "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED"
    },
    "language": "en",
    "description": "Additional opportunity published in error - please see original notice on 8th February 2024",
    "awards": [
        {
            "id": "005373-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        },
        {
            "id": "017990-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-09245203",
                    "name": "ElysianIT"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "017990-2024-1",
            "awardID": "017990-2024-1",
            "status": "active",
            "value": {
                "amount": 139440,
                "currency": "GBP"
            },
            "dateSigned": "2024-06-05T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 9
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "value": 42180,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "value": 496850,
                "currency": "GBP"
            }
        ]
    }
}