Acorn Education Trust (Cluster 2) ~ Cleaning Tender

{
    "tag": [
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    "id": "ocds-h6vhtk-044401-2024-10-03T14:05:05+01:00",
    "date": "2024-10-03T14:05:05+01:00",
    "ocid": "ocds-h6vhtk-044401",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=893285752 GO Reference: GO-2024103-PRO-27905994",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-044401",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Acorn Education Trust (Cluster 2) ~ Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide Cleaning services for Acorn Education Trust, cleaning cluster 2.",
        "value": {
            "amount": 1450000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Acorn Education Trust is a Multi Academy Trust comprising of nineteen schools in Wiltshire, preparing young people for their world in their time. Since its formation in 2014, Acorn Education Trust has grown to include two nurseries, sixteen primary and three secondary schools, providing education and opportunities for students, from 3 months to 19 years old. We pride ourselves on transforming education locally, with our schools/nurseries being at the heart of their local communities. By working collaboratively we've been able to create an effective and efficient organisation and business model that allows school/ nursery leaders and teachers to focus all their attention on the students. We work together in a supportive network to evaluate, challenge, and improve practice inside and outside of the classroom. We want our students to grow into fully equipped individuals who make meaningful contributions to society and our staff to reach their full professional potential. Acorn Education Trust: is expected to grow, with a number of additional schools becoming part of the Trust during this contract period and the provision of cleaning services at these schools when they have joined the Trust will fall under the scope of this, or one of the other established cluster contracts. Similarly existing Trust Schools shall have the option to come into scope of this or another Trust cluster contract as their current cleaning arrangements conclude. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust. The contract: will commence on 1 August 2024 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. The successful Supplier will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered number of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide clean schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the specification and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The Supplier shall provide a comprehensive cleaning service to the sites so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. Please see SQ document for more information. Additional information: Please note, this is a contract award notice, this contract has already been awarded.",
                "value": {
                    "amount": 1450000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-08-01T00:00:00+01:00",
                    "endDate": "2029-07-31T23:59:59+01:00"
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                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
                "status": "cancelled",
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                        "region": "UKK15"
                    },
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                        "region": "UKK15"
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                "deliveryLocation": {
                    "description": "Wiltshire CC"
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                "relatedLot": "1"
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        "submissionMethod": [
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        "documents": [
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                "id": "economic",
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "procedure": {
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            "acceleratedRationale": "Contract start date"
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        "tenderPeriod": {
            "endDate": "2024-03-28T12:00:00Z"
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        "secondStage": {
            "invitationDate": "2024-04-22T00:00:00+01:00"
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        "submissionTerms": {
            "languages": [
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        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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    "parties": [
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            "id": "GB-FTS-106353",
            "name": "Acorn Education Trust",
            "identifier": {
                "legalName": "Acorn Education Trust"
            },
            "address": {
                "streetAddress": "Woodcock Road, Warminster",
                "locality": "Wiltshire",
                "region": "UKK15",
                "postalCode": "BA12 9DR",
                "countryName": "United Kingdom"
            },
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                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/2YD4GXRCKU"
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            "details": {
                "url": "https://www.acorneducationtrust.com",
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                        "scheme": "TED_CA_TYPE",
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            "name": "Bulford St Leonard's Church of England Primary School",
            "identifier": {
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            "address": {
                "streetAddress": "John French Way",
                "locality": "Bulford Village",
                "region": "UKK15",
                "postalCode": "SP4 9HP",
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            "name": "Durrington All Saints (C of E)",
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                "locality": "Durrington",
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            "name": "Netheravon All Saints",
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            "id": "GB-FTS-106358",
            "name": "St Michael's Church of England Primary School",
            "identifier": {
                "legalName": "St Michael's Church of England Primary School"
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            "address": {
                "streetAddress": "The Causeway, Larkhill",
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                "postalCode": "SP4 8FB",
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            "details": {
                "url": "https://www.stmichaelsprimary.org.uk/"
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        {
            "id": "GB-FTS-125798",
            "name": "KGB Cleaning South West Ltd",
            "identifier": {
                "legalName": "KGB Cleaning South West Ltd",
                "id": "06941723"
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                "streetAddress": "10 Hillside, Burghfield Common",
                "locality": "Reading",
                "region": "UKJ1",
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                "countryName": "United Kingdom"
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                "currency": "GBP"
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            "dateSigned": "2024-06-24T00:00:00+01:00"
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