Award

English Heritage members handbook design 2025-30

ENGLISH HERITAGE TRUST

This public procurement record has 2 releases in its history.

Award

27 Jun 2024 at 12:12

Tender

04 Mar 2024 at 14:53

Summary of the contracting process

The English Heritage Trust has awarded a contract for the design and layout of their members' handbook for the period 2025-2030. The handbook will be a biennial activity with the initial term lasting 3 years and 7 months. The total award value is £138,631 and the contract was signed on 27th June 2024. The buyer, English Heritage Trust, located in Swindon, UK, used a selective procurement method with a restricted procedure.

This tender offers opportunities for graphic design and printing services businesses to compete for the contract. The buyer, English Heritage Trust, is seeking a supplier to work closely with their content production team to produce the handbook. Businesses in the graphic design industry, especially those experienced in handbook design and layout, would be well-suited to bid for this tender. The contract duration provides stability and potential business growth for successful suppliers, with opportunities to align with English Heritage's brand strategies and contribute to their membership retention efforts.

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Notice Title

English Heritage members handbook design 2025-30

Notice Description

We are looking for a supplier to design and layout our members' handbook (324pp). We will devise the flatplan of the handbook, liaising with the chosen supplier on the design and layout. We will provide the copy while the supplier will use our image library to source appropriate images in response to overall handbook discussions and briefing. The supplier will also work closely with our content production team and the selected printer to prepare files for print, manage the colour and quality of the files, and press pass the handbook. The handbook will be a biennial activity during the specified contract (so at least two issues in the initial term).

Lot Information

Lot 1

We are looking for a supplier to design and layout our members' handbook (324pp). We will devise the flatplan of the handbook, liaising with the chosen supplier on the design and layout. We will provide the copy while the supplier will use our image library to source appropriate images in response to overall handbook discussions and briefing. The supplier will also work closely with our content production team and the selected printer to prepare files for print, manage the colour and quality of the files, and press pass the handbook. During 2024 we are introducing a refreshed brand identity (including new tone of voice, primary and secondary colour palette, photography and illustration guidelines). The chosen supplier for the 2025/26 handbook will be the first to produce the handbook in the new brand so this is an exciting time for the development and design of a key tool of our membership retention strategy. English Heritage appoint and manage the handbook printer through a separate framework and we expect the successful tenderer to work with English Heritage and their selected printer on tasks including artwork preparation, colour proofing and press passing. The initial term of contract will be 3 years, 7 months. There will be provision to extend by a further two periods of 1 year each so a maximum contract duration of five years, 7 months. The start date will be 15 July 2024 commencing with the 2025/26 issue, and the initial end date will be 29 February 2028. If we maintain the annual publication this will end with the 2027/28 issue. The option to extend for up to an additional 2 years would see the end dates of 28 February 2029, and 28 February 2030 accordingly. Each extension year will be agreed individually, and we reserve the right to change the frequency at any time during this contract.

Renewal: The service will be tendered periodically as required to meet future requirements - beyond those in this particular term and extension provision.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044539
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019674-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79800000 - Printing and related services

79822500 - Graphic design services

79930000 - Specialty design services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£138,631 £100K-£500K

Notice Dates

Publication Date
27 Jun 20241 years ago
Submission Deadline
4 Apr 2024Expired
Future Notice Date
Not specified
Award Date
26 Jun 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ENGLISH HERITAGE TRUST
Contact Name
Richard Leatherdale
Contact Email
procurement2@english-heritage.org.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN2 2EH
Post Town
Swindon
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)

Local Authority
Swindon
Electoral Ward
Mannington and Western
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

LEDGARD JEPSON

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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