Notice Information
Notice Title
Body Worn Video Devices (BWVD) & Video Management Software (VMS)
Notice Description
It is our intention to undertake a new contract. The contract is for the provision to provide replacement of vandalised/end of life devices and renewal of VMS system for First TOCs (Train Operating Companies), for a period of two years. Such contract is to continue providing the solution pending review and definition of options for a potentially longer term alternative solution and subsequent procurement process.
Lot Information
Lot 1
GWR intends to award a contract to Motorola Solutions UK Limited pursuant to Regulation 50(1)(c) and (e) of the Utilities Contracts Regulations 2016 for the supply of Motorola VideoManager 12.1 Video Management Software (VSM) (software as a service) for its existing fleet of approximately 2100 Motorola Body Worn Video Devices VB400 Body Camera (BWVD) for a period of 24 months. The contract will also provide the ability to purchase replacements for vandalised/damaged devices
Procurement Information
* the services can only be supplied by a particular economic operator due to the protection of exclusive rights, including intellectual property rights. Regulation 50(1) (e) Utilities Contracts Regulations 2016 (UCR); and * the supply is a partial replacement of existing BWVDs on an ad hoc basis. A change of supplier would oblige the GWR to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance. Regulation 50(1) (e) UCR. Due to a number of factors not least industry reform, business continuity and system resilience, affordability, and minimization of change impact, this contract award and extension is deemed to be the optimal approach to provide a sustainable solution for the period concerned as it is clear that any change in contracting partner at this juncture would cause significant inconvenience and substantial duplication of costs. Such award and extensions allows for the continuation of services to support business continuity at a lower cost with a minimal relative additional cost of implementation. The BWVDs are only compatible with Motorola VideoManager 12.1, and therefore no reasonable alternative or substitute solution exists. The software algorithm programme for the VMS is propriety to Motorola group. A change of supplier at this juncture would result in the supply having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in the operation and maintenance of the fleet of BWVDs. To move the services away from the current service partner would involve significant and costly technical migration and implementation activities. Any technical or software architecture changes would mean that existing investment would be lost, along with commercial benefits due to supporting and or adding more than one system at this juncture. This contract extension will ensure business continuity as there will be no operational disruption of the services.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-044a1f
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/008739-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
35 - Security, fire-fighting, police and defence equipment
-
- CPV Codes
35120000 - Surveillance and security systems and devices
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 19 Mar 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 13 Mar 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FIRST GREATER WESTERN LIMITED
- Contact Name
- Ejaz Kamal
- Contact Email
- ejaz.kamal@firstrail.com
- Contact Phone
- +44 2072910505
Buyer Location
- Locality
- WILTSHIRE
- Postcode
- SN1 1HL
- Post Town
- Swindon
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK71 Swindon
- Delivery Location
- TLI London, TLK South West (England)
-
- Local Authority
- Swindon
- Electoral Ward
- Central
- Westminster Constituency
- Swindon South
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-044a1f-2024-03-19T07:27:26Z",
"date": "2024-03-19T07:27:26Z",
"ocid": "ocds-h6vhtk-044a1f",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-044a1f",
"legalBasis": {
"id": "32014L0025",
"scheme": "CELEX"
},
"title": "Body Worn Video Devices (BWVD) & Video Management Software (VMS)",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "35120000",
"description": "Surveillance and security systems and devices"
},
"mainProcurementCategory": "goods",
"description": "It is our intention to undertake a new contract. The contract is for the provision to provide replacement of vandalised/end of life devices and renewal of VMS system for First TOCs (Train Operating Companies), for a period of two years. Such contract is to continue providing the solution pending review and definition of options for a potentially longer term alternative solution and subsequent procurement process.",
"lots": [
{
"id": "1",
"description": "GWR intends to award a contract to Motorola Solutions UK Limited pursuant to Regulation 50(1)(c) and (e) of the Utilities Contracts Regulations 2016 for the supply of Motorola VideoManager 12.1 Video Management Software (VSM) (software as a service) for its existing fleet of approximately 2100 Motorola Body Worn Video Devices VB400 Body Camera (BWVD) for a period of 24 months. The contract will also provide the ability to purchase replacements for vandalised/damaged devices",
"hasOptions": false
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKI"
},
{
"region": "UKK"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "* the services can only be supplied by a particular economic operator due to the protection of exclusive rights, including intellectual property rights. Regulation 50(1) (e) Utilities Contracts Regulations 2016 (UCR); and * the supply is a partial replacement of existing BWVDs on an ad hoc basis. A change of supplier would oblige the GWR to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance. Regulation 50(1) (e) UCR. Due to a number of factors not least industry reform, business continuity and system resilience, affordability, and minimization of change impact, this contract award and extension is deemed to be the optimal approach to provide a sustainable solution for the period concerned as it is clear that any change in contracting partner at this juncture would cause significant inconvenience and substantial duplication of costs. Such award and extensions allows for the continuation of services to support business continuity at a lower cost with a minimal relative additional cost of implementation. The BWVDs are only compatible with Motorola VideoManager 12.1, and therefore no reasonable alternative or substitute solution exists. The software algorithm programme for the VMS is propriety to Motorola group. A change of supplier at this juncture would result in the supply having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in the operation and maintenance of the fleet of BWVDs. To move the services away from the current service partner would involve significant and costly technical migration and implementation activities. Any technical or software architecture changes would mean that existing investment would be lost, along with commercial benefits due to supporting and or adding more than one system at this juncture. This contract extension will ensure business continuity as there will be no operational disruption of the services."
},
"awards": [
{
"id": "008739-2024-1",
"relatedLots": [
"1"
],
"status": "active"
}
],
"parties": [
{
"id": "GB-COH-05113733",
"name": "FIRST GREATER WESTERN LIMITED",
"identifier": {
"legalName": "FIRST GREATER WESTERN LIMITED",
"id": "05113733",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "MILFORD HOUSE 1 MILFORD STREET, SWINDON,",
"locality": "WILTSHIRE",
"region": "UKK1",
"postalCode": "SN1 1HL",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Ejaz Kamal",
"telephone": "+44 2072910505",
"email": "ejaz.kamal@firstrail.com"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.gwr.com/",
"classifications": [
{
"scheme": "TED_CE_ACTIVITY",
"id": "RAILWAY_SERVICES",
"description": "Railway services"
}
]
}
},
{
"id": "GB-FTS-108242",
"name": "FIRST GREATER WESTERN LIMITED",
"identifier": {
"legalName": "FIRST GREATER WESTERN LIMITED"
},
"address": {
"streetAddress": "MILFORD HOUSE 1 MILFORD STREET, SWINDON,",
"locality": "WILTSHIRE",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-COH-05113733",
"name": "FIRST GREATER WESTERN LIMITED"
},
"contracts": [
{
"id": "008739-2024-1",
"awardID": "008739-2024-1",
"status": "active",
"dateSigned": "2024-03-13T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "lowestValidBidValue",
"relatedLot": "1",
"value": 250000,
"currency": "GBP"
},
{
"id": "2",
"measure": "highestValidBidValue",
"relatedLot": "1",
"value": 350000,
"currency": "GBP"
}
]
},
"language": "en"
}