Tender

Leicestershire County Council Facilities Management

LEICESTERSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

02 Apr 2024 at 13:00

Tender

25 Mar 2024 at 16:32

Summary of the contracting process

The Leicestershire County Council is conducting a procurement process for Facilities Management services across its property estate in Leicestershire. The contract covers both Corporate Provision, funded internally, and Traded Provision, funded by external customers. The services will be provided to customers in Leicestershire, East Midlands, and West Midlands. The Council plans to split the contract into two separate contracts (Contract 1 and Contract 2) with specific requirements for scoring bidders and progressing to the tender stage. The value of the contract is based on historical data, with no guaranteed work levels.

This tender by Leicestershire County Council for Facilities Management services offers business growth opportunities to suppliers in the cleaning, waste management, specialist cleaning, security, and grounds maintenance sectors. Businesses capable of delivering window cleaning, waste management, specialist cleaning services, building cleaning, ground maintenance, and security services are well-suited to compete. The contract includes multiple lots with varying durations and values, creating opportunities for companies to establish long-term partnerships with the Council and expand their service offerings.

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Notice Title

Leicestershire County Council Facilities Management

Notice Description

The Council is undertaking a procurement exercise to appoint either a single Supplier or multiple Suppliers for Facilities Management (FM) services to its entire corporate property estate across Leicestershire. This 'Corporate Provision' is funded via the Council's own internal budgets. The successful supplier(s) will also deliver services to the Council's external customers (e.g. schools, academies, district councils, police forces, fire brigades etc.) The Council effectively trades these FM services to generate income and this 'Traded Provision' is funded via the individual budgets of the external customers. These external customers are located within Leicestershire and the East and West Midlands. This contract will be split into 2 sperate contracts (Contract 1 and Contract 2). For each contract, the 6 highest scorers for each lot will progress to the 2nd stage of the process and will be invited to tender. The Council reserves the right to progress less than 6 bidders to stage 2 at its discretion. Should any of the top 6 bidders not meet the minimum requirements, the Council reserves the right to progress less than 6 bidders to stage 2. The value is based on historic 7 year data, Due to the service being demand led the Council does not guarantee any level of work and the value should only be used a s a guide.

Lot Information

Lot 1 - Window Cleaning

Contract 1 - Lot 1 - Window Cleaning, External & internal cleaning at various heights to numerous Leicestershire County Council locations and partner sites. additional one-off requests for cleaning of external & internal canopies and similar structures which may include use of powered access equipment.

Renewal: The initial contract period is for five (5) years and is estimated to commence 06 October 2024 and expire 05 October 2029. There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term

Lot 2 - Waste,

Contract 1 - Lot 2 - Waste - Schedule collections at a large proportion of Leicestershire County Council venues including school kitchens, partner sites Schools & Academies, reactive & one-off collections for specialist removal & public events.

Renewal: The initial contract period is for five (5) years and is estimated to commence 06 October 2024 and expire 05 October 2029. There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term

Lot 3 - Specialist Cleaning.

Contract 1 - Lot 3 - Specialist Cleaning.- Majority of works to facilitate high level cleaning of catering kitchens (walls ceiling, canopies for example), reactive requests may include summer cleaning during school closures, clearing gutters & flat roofs, sharps removals, House clearances, Graffiti removal, illegally disposed waste, Infection control cleaning, Solar Panel cleaning.

Renewal: The initial contract period is for five (5) years and is estimated to commence 06 October 2024 and expire 05 October 2029. There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term

Lot 4 Cleaning, Housekeeping & Laundry Services

Contract 2 - Lot 4 - Building Cleaning, Housekeeping & Laundry Services - Cleaning to a variety of Leicestershire County Council public & non-public buildings, LCC partner sites including schools & Academies, Police & Fire Service locations, the latter requiring a Housekeeping & Laundry service

Renewal: The initial contract period is for five (5) years and is estimated to commence 01 April 2025 and expire 31 March 2030. There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term

Lot 5 Grounds Maintenance

Contract 2 - Lot 5 - Grounds Maintenance,- Horticultural & playing field service to numerous Leicestershire County Council locations, LCC partner sites including Schools & Academies, Police & Fire service, Councils, National Forest sites

Renewal: The initial contract period is for five (5) years and is estimated to commence 01 April 2025 and expire 31 March 2030. There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term

Lot 6 - Security & Key Holding,

Contract 2 - Lot 6 - Security & Key Holding - Keyholding, static, out of hours helpdesk cover and reactive services to Leicestershire County Council buildings & locations, plus partner sites Schools & Academies, Community Libraries

Renewal: The initial contract period is for five (5) years and is estimated to commence 01 April 2025 and expire 31 March 2030. There will be an option to extend the contract for a further twenty-four (24) months in increments, subject to satisfactory performance and business needs. Maximum contract period is seven (7) years. The value referenced for each lot is based on a 7 year term

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044ca5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010587-2024
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

79990000 - Miscellaneous business-related services

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£35,000,000 £10M-£100M
Lots Value
£35,008,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Apr 20241 years ago
Submission Deadline
25 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL
Contact Name
Ms Pav Kaur
Contact Email
pavendip.kaur@leics.gov.uk
Contact Phone
+44 1163056855

Buyer Location

Locality
LEICESTER
Postcode
LE3 8RA
Post Town
Leicester
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF East Midlands (England), TLG West Midlands (England)

Local Authority
Blaby
Electoral Ward
Glenfield Faire
Westminster Constituency
Mid Leicestershire

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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