Award

Expo 2025 Osaka - Full Operational Services (FOS)

DEPARTMENT FOR BUSINESS AND TRADE

This public procurement record has 2 releases in its history.

Award

31 Jul 2024 at 15:14

Tender

27 Mar 2024 at 15:04

Summary of the contracting process

The Department for Business and Trade has awarded the contract for the "Expo 2025 Osaka - Full Operational Services (FOS)" to Bray Leino Ltd. This procurement, classified under miscellaneous business and business-related services (CPV 79900000), includes event management, retail, restaurant and bar services, and staffing provisions necessary for the UK Pavilion at World Expo 2025 Osaka, which will run from 13 April 2025 to 13 October 2025 in Osaka, Kansai, Japan. The contract, valued at £9,000,000, was signed on 8 July 2024 and is considered a crucial step in ensuring a world-class visitor experience. This procurement was conducted using an open procedure and had a completion status of "Award" as of the latest update on 31 July 2024.

This tender offers substantial opportunities for businesses specialising in event management, retail operations, and food and beverage services, particularly those with experience in large-scale international events. Companies with capabilities in both specialist and general staffing, including bilingual staff, are well-positioned to benefit from this procurement. The successful integration of these diverse services will greatly enhance the visitor experience at the UK Pavilion, presenting growth opportunities for suppliers who can deliver high-quality, cohesive operational support. This is a valuable contract for businesses looking to expand their portfolio with high-profile, international engagements.

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Notice Title

Expo 2025 Osaka - Full Operational Services (FOS)

Notice Description

The United Kingdom (UK) is participating in World Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Kansai, Japan. His Majesty's Government (HMG) will deliver a self-built UK Pavilion (UKP) at Expo 2025 Osaka.

Lot Information

Lot 1

The United Kingdom (UK) is participating in World Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Kansai, Japan. His Majesty's Government (HMG) will deliver a self-built UK Pavilion (UKP) at Expo 2025 Osaka. This requirement for the provision of Full Operational Services (FOS) to support the delivery of the UK Pavilion (UKP) at Expo 2025 Osaka. HMG wishes to appoint a supplier to bring together a range of different services necessary for successful operation of UKP, including event management, retail, restaurant and bar provision and all the associated specialist and general supporting staffing and services. FOS will be fundamental in achieving a world class visitor experience. The following services make up the overall 'Full Operational Services' required for the UK Pavilion: 1. Events Management. - A full end to end events management service (including catering) for the variety of events which will take place at UKP. 2. Retail Services. A retail offering located in the gift shop which enhances the visitor experience and complements the theme of the UKP. 3. Restaurant and Bar Services. The UKP will have a food and beverage offering, through the provision of a welcoming restaurant and bar that will enhance the visitor experience and be complementary to the overall theme of the Pavilion. 4. General staffing and Supporting Services. A variety of front of house and back of house staffing roles are required to ensure the smooth running and operation of the UKP, including bilingual English and Japanese staff.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-044db8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024017-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

55300000 - Restaurant and food-serving services

55400000 - Beverage-serving services

55900000 - Retail trade services

79620000 - Supply services of personnel including temporary staff

79900000 - Miscellaneous business and business-related services

79952000 - Event services

Notice Value(s)

Tender Value
£9,000,000 £1M-£10M
Lots Value
£9,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£9,000,000 £1M-£10M

Notice Dates

Publication Date
31 Jul 20241 years ago
Submission Deadline
30 Apr 2024Expired
Future Notice Date
Not specified
Award Date
7 Jul 20241 years ago
Contract Period
23 Jun 2024 - 31 Mar 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR BUSINESS AND TRADE
Additional Buyers

DEPARTMENT FOR INTERNATIONAL TRADE

Contact Name
Not specified
Contact Email
majorworldeventscommercial@businessandtrade.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1A 2BL
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

BRAY LEINO

Open Contracting Data Standard (OCDS)

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