Award

EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS

DEPARTMENT FOR CULTURE, MEDIA AND SPORT

This public procurement record has 4 releases in its history.

Award

08 Jan 2025 at 11:49

TenderUpdate

27 Jun 2024 at 15:50

Tender

05 Jun 2024 at 16:09

Planning

30 Apr 2024 at 16:28

Summary of the contracting process

The Department for Culture, Media and Sport has awarded a contract for the planning and potential delivery of major royal ceremonial events in London to Identity Holdings Ltd. This procurement falls under the CPV category "Event services" and includes services such as project management and security. The contract, valued at approximately £32.9 million, was signed on 6th December 2024 and will initially run for two years with an option to extend for up to one additional year. The procurement process was conducted through an open procedure, and the award phase is currently marked as complete. The events are expected to cover multiple locations in Westminster, London, attracting significant media and public interest.

This contract presents a substantial growth opportunity for businesses involved in event management, project design, security services, and media logistics. Companies specialising in these areas, particularly SMEs, stand to benefit from engaging in this high-profile project. Additionally, businesses with the capability to handle detailed event planning, financial management, and rapid mobilisation will be well-suited to collaborate under this contract. Working closely with public bodies and the Royal Household will also provide valuable exposure and experience for participating firms.

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Notice Title

EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS

Notice Description

This is a notice regarding the award of a contract to an Event Management Company (EMC) for the planning and, if activated, delivery of Major Royal Ceremonial Events in London. The contract has been awarded for an initial two-year term, with the option to extend by up to one year.<br/><br/>The appointed EMC will be required to:<br/>- prepare and maintain an Event Management Plan for the delivery of Events,<br/>- hold a supply chain at sufficient readiness for no-notice Event delivery,<br/>- deliver the Event(s) if required/ Activated.<br/><br/>Services will include detailed planning, design, testing & exercising, and management services including financial control, and appointment, engagement and management of subcontractors.<br/>This contract includes working in close and regular partnership with a number of stakeholders including Government and Public Bodies and the Royal Household to ensure delivery is professional and meets the expectations of stakeholders. Should it occur, the largest Event activates at no notice, over a c2 week timeframe, encompassing a large geographic footprint across multiple specific locations in London, attracts hundreds of thousands of (unticketed) spectators and hundreds of millions via media broadcast. The scale, scope and complexity cannot be underestimated and sensitivity towards the significance of the Event is paramount. Events will be broadcast live worldwide and attract a large media presence. Delivering the requirements of the media, in terms of stands, access controls and media villages form important elements of the required service.

Lot Information

Lot 1

PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015. Additional information: PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.

Options: Some elements of the Services are optional (to be exercised at the discretion of the Authority)

The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract.

Renewal: Requirement may be subject to renewal

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-045645
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000471-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

71242000 - Project and design preparation, estimation of costs

79952000 - Event services

Notice Value(s)

Tender Value
£105,000,000 £100M-£1B
Lots Value
£105,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£32,995,824 £10M-£100M

Notice Dates

Publication Date
8 Jan 20251 years ago
Submission Deadline
5 Jul 2024Expired
Future Notice Date
8 May 2024Expired
Award Date
6 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR CULTURE, MEDIA AND SPORT
Contact Name
DCMS Commercial
Contact Email
dcms-emc-procurement@dcms.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1A 2BQ
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

IDENTITY HOLDINGS

Open Contracting Data Standard (OCDS)

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