Notice Information
Notice Title
EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS
Notice Description
This is a notice regarding the award of a contract to an Event Management Company (EMC) for the planning and, if activated, delivery of Major Royal Ceremonial Events in London. The contract has been awarded for an initial two-year term, with the option to extend by up to one year.<br/><br/>The appointed EMC will be required to:<br/>- prepare and maintain an Event Management Plan for the delivery of Events,<br/>- hold a supply chain at sufficient readiness for no-notice Event delivery,<br/>- deliver the Event(s) if required/ Activated.<br/><br/>Services will include detailed planning, design, testing & exercising, and management services including financial control, and appointment, engagement and management of subcontractors.<br/>This contract includes working in close and regular partnership with a number of stakeholders including Government and Public Bodies and the Royal Household to ensure delivery is professional and meets the expectations of stakeholders. Should it occur, the largest Event activates at no notice, over a c2 week timeframe, encompassing a large geographic footprint across multiple specific locations in London, attracts hundreds of thousands of (unticketed) spectators and hundreds of millions via media broadcast. The scale, scope and complexity cannot be underestimated and sensitivity towards the significance of the Event is paramount. Events will be broadcast live worldwide and attract a large media presence. Delivering the requirements of the media, in terms of stands, access controls and media villages form important elements of the required service.
Lot Information
Lot 1
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015. Additional information: PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.
Options: Some elements of the Services are optional (to be exercised at the discretion of the Authority)
The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract.
Renewal: Requirement may be subject to renewal
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-045645
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/000471-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
71242000 - Project and design preparation, estimation of costs
79952000 - Event services
Notice Value(s)
- Tender Value
- £105,000,000 £100M-£1B
- Lots Value
- £105,000,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- £32,995,824 £10M-£100M
Notice Dates
- Publication Date
- 8 Jan 20251 years ago
- Submission Deadline
- 5 Jul 2024Expired
- Future Notice Date
- 8 May 2024Expired
- Award Date
- 6 Dec 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DEPARTMENT FOR CULTURE, MEDIA AND SPORT
- Contact Name
- DCMS Commercial
- Contact Email
- dcms-emc-procurement@dcms.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- SW1A 2BQ
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- TLI London
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-045645-2025-01-08T11:49:19Z",
"date": "2025-01-08T11:49:19Z",
"ocid": "ocds-h6vhtk-045645",
"description": "Additional CPV Codes<br/><br/>71242000 - Project and design preparation, estimation of costs.<br/>72224000 - Project management consultancy services.<br/>79421000 - Project-management services other than for construction work.<br/>79421100 - Project-supervision services other than for construction work.<br/>24955000 - Chemical toilets.<br/>35821000 - Flags.<br/>35821100 - Flagpole.<br/>79710000 - Security services.<br/>48952000 - Public address systems.<br/>32000000 - Radio, television, communication, telecommunication and related equipment.<br/>32344210 - Radio equipment.<br/>32344280 - Portable radios.<br/>34928200 - Fences.",
"initiationType": "tender",
"tender": {
"id": "103978",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
},
"mainProcurementCategory": "services",
"description": "This is a notice regarding the award of a contract to an Event Management Company (EMC) for the planning and, if activated, delivery of Major Royal Ceremonial Events in London. The contract has been awarded for an initial two-year term, with the option to extend by up to one year.<br/><br/>The appointed EMC will be required to:<br/>- prepare and maintain an Event Management Plan for the delivery of Events,<br/>- hold a supply chain at sufficient readiness for no-notice Event delivery,<br/>- deliver the Event(s) if required/ Activated.<br/><br/>Services will include detailed planning, design, testing & exercising, and management services including financial control, and appointment, engagement and management of subcontractors.<br/>This contract includes working in close and regular partnership with a number of stakeholders including Government and Public Bodies and the Royal Household to ensure delivery is professional and meets the expectations of stakeholders. Should it occur, the largest Event activates at no notice, over a c2 week timeframe, encompassing a large geographic footprint across multiple specific locations in London, attracts hundreds of thousands of (unticketed) spectators and hundreds of millions via media broadcast. The scale, scope and complexity cannot be underestimated and sensitivity towards the significance of the Event is paramount. Events will be broadcast live worldwide and attract a large media presence. Delivering the requirements of the media, in terms of stands, access controls and media villages form important elements of the required service.",
"lots": [
{
"id": "1",
"description": "PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015. Additional information: PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.",
"status": "cancelled",
"value": {
"amount": 105000000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 720
},
"hasRenewal": true,
"renewal": {
"description": "Requirement may be subject to renewal"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"options": {
"description": "Some elements of the Services are optional (to be exercised at the discretion of the Authority)<br/><br/>The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract."
},
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60"
},
{
"name": "Social Value",
"type": "quality",
"description": "10"
},
{
"type": "price",
"description": "30"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "71242000",
"description": "Project and design preparation, estimation of costs"
}
],
"deliveryAddresses": [
{
"region": "UKI"
},
{
"region": "UKI"
},
{
"region": "UKI"
}
],
"deliveryLocation": {
"description": "Westminster, London"
},
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2024-05-09T00:00:00+01:00"
},
"coveredBy": [
"GPA"
],
"value": {
"amount": 105000000,
"currency": "GBP"
},
"participationFees": [
{
"id": "1",
"type": [
"document"
]
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://dcms.my.site.com/",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Unconditional acceptance of Authority's Non-Disclosure Agreement to obtain the Invitation to Tender Documentation. <br/><br/>Adherence to Light touch regulations - LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2024-07-05T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2024-11-04T23:59:59Z"
}
},
"awardPeriod": {
"startDate": "2024-07-05T14:00:00+01:00"
},
"bidOpening": {
"date": "2024-07-05T14:00:00+01:00"
},
"hasRecurrence": false,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"amendments": [
{
"id": "1",
"unstructuredChanges": [
{
"oldValue": {
"date": "2024-07-05T12:00:00+01:00"
},
"newValue": {
"date": "2024-07-15T10:00:00+01:00"
},
"where": {
"section": "IV.2.2"
}
},
{
"oldValue": {
"date": "2024-07-05T14:00:00+01:00"
},
"newValue": {
"date": "2024-07-15T11:00:00+01:00"
},
"where": {
"section": "IV.2.7.1"
}
}
]
}
]
},
"parties": [
{
"id": "GB-FTS-85508",
"name": "Department for Culture, Media and Sport",
"identifier": {
"legalName": "Department for Culture, Media and Sport"
},
"address": {
"streetAddress": "100 Parliament Street",
"locality": "London",
"region": "UKI",
"postalCode": "SW1A 2BQ",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "DCMS Commercial",
"email": "dcms-emc-procurement@dcms.gov.uk",
"url": "http://dcms.my.site.com/"
},
"roles": [
"buyer",
"reviewBody",
"reviewContactPoint"
],
"details": {
"url": "http://www.dcms.gov.uk",
"buyerProfile": "http://www.dcms.gov.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "MINISTRY",
"description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
},
{
"scheme": "COFOG",
"id": "08",
"description": "Recreation, culture and religion"
}
]
}
},
{
"id": "GB-FTS-115366",
"name": "High Court of England and Wales",
"identifier": {
"legalName": "High Court of England and Wales"
},
"address": {
"streetAddress": "7 Rolls Building, Fetter Lane, London EC4A 1NL",
"locality": "London",
"postalCode": "EC4A1NL",
"countryName": "United Kingdom"
},
"roles": [
"mediationBody"
],
"details": {
"url": "https://www.judiciary.uk/"
}
},
{
"id": "GB-FTS-134293",
"name": "Identity Holdings Ltd",
"identifier": {
"legalName": "Identity Holdings Ltd",
"id": "04217845"
},
"address": {
"streetAddress": "30-34 North Street, Hailsham, East Sussex",
"locality": "Hailsham",
"region": "UK",
"postalCode": "BN27 1DW",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-85508",
"name": "Department for Culture, Media and Sport"
},
"language": "en",
"awards": [
{
"id": "000471-2025-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-134293",
"name": "Identity Holdings Ltd"
}
]
}
],
"contracts": [
{
"id": "000471-2025-1",
"awardID": "000471-2025-1",
"status": "active",
"value": {
"amount": 32995824.08,
"currency": "GBP"
},
"dateSigned": "2024-12-06T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 3
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 2
},
{
"id": "3",
"measure": "electronicBids",
"relatedLot": "1",
"value": 3
}
]
}
}