Notice Information
Notice Title
Microsoft Dynamics Housing Management Solution
Notice Description
A proven cloud based, "off the shelf" Housing and asset management solution
Lot Information
Lot 1
A proven cloud based, "off the shelf" Housing and asset management solution
Options: 5 years plus a potential further 2 years
Renewal: It is anticipated the contract will be for an initial period of 5 years with the option to extend for 2 further years in 1 year increments. License subscriptions may renew annually.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-046d68
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/010341-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
72260000 - Software-related services
Notice Value(s)
- Tender Value
- £2,700,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,356,785 £1M-£10M
Notice Dates
- Publication Date
- 20 Mar 202511 months ago
- Submission Deadline
- 15 Aug 2024Expired
- Future Notice Date
- 3 Jul 2024Expired
- Award Date
- 20 Mar 202511 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE EXTRACARE CHARITABLE TRUST
- Contact Name
- Dominic Peverell, Rosalie Schultz
- Contact Email
- dominic.peverell@extracare.org.uk, procurement.tender@extracare.org.uk
- Contact Phone
- +44 2475186580
Buyer Location
- Locality
- COVENTRY
- Postcode
- CV3 2SN
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG33 Coventry
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
-
- Local Authority
- Coventry
- Electoral Ward
- Wyken
- Westminster Constituency
- Coventry East
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-046d68-2025-03-20T11:16:39Z",
"date": "2025-03-20T11:16:39Z",
"ocid": "ocds-h6vhtk-046d68",
"description": "The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this notice at any time and/or to proceed with a subsequent tender exercise for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or potential supplier as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/ potential supplier in engaging with this notice shall be incurred entirely at that applicant's/potential supplier's risk.",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-046d68",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Microsoft Dynamics Housing Management Solution",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "72260000",
"description": "Software-related services"
},
"mainProcurementCategory": "services",
"description": "A proven cloud based, \"off the shelf\" Housing and asset management solution",
"value": {
"amount": 2700000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "A proven cloud based, \"off the shelf\" Housing and asset management solution",
"status": "cancelled",
"contractPeriod": {
"durationInDays": 2520
},
"hasRenewal": true,
"renewal": {
"description": "It is anticipated the contract will be for an initial period of 5 years with the option to extend for 2 further years in 1 year increments. License subscriptions may renew annually."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"awardCriteria": {
"criteria": [
{
"name": "Quality/Technical",
"type": "quality",
"description": "60"
},
{
"name": "Total Cost",
"type": "cost",
"description": "40"
}
]
},
"options": {
"description": "5 years plus a potential further 2 years"
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UK"
},
{
"region": "UKC"
},
{
"region": "UKD"
},
{
"region": "UKE"
},
{
"region": "UKF"
},
{
"region": "UKG"
},
{
"region": "UKH"
},
{
"region": "UKJ"
},
{
"region": "UKK"
},
{
"region": "UKC"
},
{
"region": "UKD"
},
{
"region": "UKE"
},
{
"region": "UKF"
},
{
"region": "UKG"
},
{
"region": "UKH"
},
{
"region": "UKJ"
},
{
"region": "UKK"
}
],
"deliveryLocation": {
"description": "ExtraCare head office is located in Coventry, UK, and operates 18 retirement villages across the UK and has 36 charity shops across across the Midlands and the North of England. It is not a known or immediate requirement that work is performed on site, although this may be required from time to time."
},
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2024-07-04T00:00:00+01:00"
},
"coveredBy": [
"GPA"
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://forms.office.com/e/t6UwjGJrs6",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure",
"tenderPeriod": {
"endDate": "2024-08-15T17:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 120
}
},
"hasRecurrence": false,
"amendments": [
{
"id": "1",
"unstructuredChanges": [
{
"newValue": {
"text": "The Authority estimates that the potential contract value may range between PS1,500,000 to PS2,700,000. Depending on the approach and timescales for implementing the requirements."
},
"where": {
"section": "II.1.5",
"label": "Estimated total value"
}
},
{
"newValue": {
"classifications": [
{
"scheme": "CPV",
"id": "72261000",
"description": "Software support services"
},
{
"scheme": "CPV",
"id": "72263000",
"description": "Software implementation services"
},
{
"scheme": "CPV",
"id": "72265000",
"description": "Software configuration services"
},
{
"scheme": "CPV",
"id": "72268000",
"description": "Software supply services"
}
]
},
"where": {
"section": "II.2.2"
}
}
]
}
]
},
"parties": [
{
"id": "GB-CHC-327816",
"name": "THE EXTRACARE CHARITABLE TRUST",
"identifier": {
"legalName": "THE EXTRACARE CHARITABLE TRUST",
"id": "327816",
"scheme": "GB-CHC"
},
"address": {
"streetAddress": "7 Binley Business Park Harry Weston Road",
"locality": "COVENTRY",
"region": "UKG33",
"postalCode": "CV32SN",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Rosalie Schultz",
"telephone": "+44 2475186580",
"email": "procurement.tender@extracare.org.uk",
"url": "https://forms.office.com/e/t6UwjGJrs6"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.extracare.org.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "06",
"description": "Housing and community amenities"
}
]
}
},
{
"id": "GB-FTS-29547",
"name": "High Court of England and Wales, Royal Courts of Justice",
"identifier": {
"legalName": "High Court of England and Wales, Royal Courts of Justice"
},
"address": {
"streetAddress": "Strand",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-COH-02205136",
"name": "THE EXTRACARE CHARITABLE TRUST",
"identifier": {
"legalName": "THE EXTRACARE CHARITABLE TRUST",
"id": "02205136",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "7 Harry Weston Road, Binley Business Park",
"locality": "Coventry",
"region": "UKG33",
"postalCode": "CV32SN",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Dominic Peverell",
"email": "dominic.peverell@extracare.org.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.extracare.org.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "06",
"description": "Housing and community amenities"
}
]
}
},
{
"id": "GB-COH-02422056",
"name": "DB Group Ltd. t/a Esuasive",
"identifier": {
"legalName": "DB Group Ltd. t/a Esuasive",
"id": "02422056",
"scheme": "GB-COH"
},
"address": {
"locality": "London",
"region": "UKI",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-935",
"name": "High Court of England and Wales",
"identifier": {
"legalName": "High Court of England and Wales"
},
"address": {
"streetAddress": "Royal Courts of Justice, Strand",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-COH-02205136",
"name": "THE EXTRACARE CHARITABLE TRUST"
},
"language": "en",
"awards": [
{
"id": "010341-2025-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-02422056",
"name": "DB Group Ltd. t/a Esuasive"
}
]
}
],
"contracts": [
{
"id": "010341-2025-1",
"awardID": "010341-2025-1",
"status": "active",
"value": {
"amount": 1356785,
"currency": "GBP"
},
"dateSigned": "2025-03-20T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "2",
"measure": "bids",
"relatedLot": "1",
"value": 5
}
]
}
}