Grounds Maintenance Services 2025-30

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-046f23-2024-11-05T12:30:53Z",
    "date": "2024-11-05T12:30:53Z",
    "ocid": "ocds-h6vhtk-046f23",
    "initiationType": "tender",
    "tender": {
        "id": "2024/S 000-018057",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Grounds Maintenance Services 2025-30",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77314100",
            "description": "Grassing services"
        },
        "mainProcurementCategory": "services",
        "description": "Newport Pagnell Town Council invitedexpressions of interest to tender for its Grounds Maintenance contract (and associated services); commencing 1st April 2025. The contract is for a period of 5 years and there is also the option of a 5-year extension thereafter until 2035. Activities include grass mowing, strimming, edging, weeding, hoeing, pruning, mulching, hedge trimming, tree maintenance, scrub clearance, debris and litter removal, waste and dog bin emptying, weed spraying, hard surface sweeping and maintenance, stream and watercourse clearance and maintenance, inspection of equipment, providing specialist services, risk assessments on trees, maintenance on trees, a rapid response provision, reporting, assessment of risk of play equipment and minor repairs to play equipment, jet spraying and painting play equipment and the like.",
        "value": {
            "amount": 875000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This tender opportunity was a two-stage process used in accordance with the Restricted Tender procedure (under the Public Contracts Regulations 2015). In this first stage, an expression of interest was demonstrated by completing the attached Pre-Qualification Questionnaire (PQQ) for return by 6th July 2024. This questionnaire was designed to identify and enable selection of suitable potential suppliers (once the PQQ forms have been evaluated by the Town Council) for pre-selection of contractors invited to tender. A short-list of at least five successful candidates was drawn-up to receive further instructions on how to proceed to the formal tender stage. The second stage was the formal tender process; where shortlisted contractors will be requested to respond to an invitation to tender (ITT), which included full specifications and assessment criteria. These tenders were evaluated by a Town Council working group and the contact awarded to the successful tenderer. This ITT exercise took place in August 2024.",
                "value": {
                    "amount": 875000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract commences on 1st April 2025, for a five year duration, with the option of a 5-year extension thereafter."
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Please see PPQ"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "There is an option to extend the contract after the first five-year period."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "40%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKJ12"
                    },
                    {
                        "region": "UKJ12"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Newport Pagnell Town Council area includes approximately 27.5 hectares of parkland, 6+ hectares of allotments and .01 hectare at the community centres known as Portfields, Green Park and Newport Pagnell Youth Club. There is also common land, which is not maintained under this contract, apart from emergency works to and risk assessments on trees on the common."
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://newport-pagnell.uk/directory/newport-pagnell-town-council/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Tenderers shall state if they are members of a bona fide Trade Association or professional body representing their craft. Tenderers must submit with their Tender details of the insurance(s) which they intend to use to meet their contractual requirements. The successful Tenderer will be required to complete all forms of insurance and necessary amendments to their current policy after acceptance of the Tender by the Council.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2024-07-06T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Every 5 years, subject to an agreed 5-year extension to this contract."
        },
        "amendments": [
            {
                "id": "1",
                "description": "New Town Council website address; https://www.newport-pagnell.org.uk/"
            }
        ],
        "coveredBy": [
            "GPA"
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-115865",
            "name": "Newport Pagnell Town Council",
            "identifier": {
                "legalName": "Newport Pagnell Town Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "80 High St",
                "locality": "Newport Pagnell, Milton Keynes",
                "region": "UKJ1",
                "postalCode": "Newport Pagnell",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alison Spink",
                "telephone": "+44 1908211701",
                "email": "propertyofficer@newport-pagnell.org.uk",
                "url": "https://newport-pagnell.uk/directory/newport-pagnell-town-council/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://newport-pagnell.uk/directory/newport-pagnell-town-council/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-115866",
            "name": "Newport Pagnell Town Council",
            "identifier": {
                "legalName": "Newport Pagnell Town Council"
            },
            "address": {
                "locality": "Newport Pagnell",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-129197",
            "name": "Newport Pagnell Town Council",
            "identifier": {
                "legalName": "Newport Pagnell Town Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "80 High St",
                "locality": "Newport Pagnell, Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK16 8AQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alison Spink",
                "telephone": "+44 1908211701",
                "email": "propertyofficer@newport-pagnell.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.newport-pagnell.org.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-08439456",
            "name": "Millstream Estate Services",
            "identifier": {
                "legalName": "Millstream Estate Services",
                "id": "08439456",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK17 0EA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8000434063",
                "email": "info@millstream.org.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://millstream.org.uk/",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-129197",
        "name": "Newport Pagnell Town Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "035786-2024-1",
            "relatedLots": [
                "1"
            ],
            "title": "Grounds Maintenance Services 2025-30",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-08439456",
                    "name": "Millstream Estate Services"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "035786-2024-1",
            "awardID": "035786-2024-1",
            "title": "Grounds Maintenance Services 2025-30",
            "status": "active",
            "value": {
                "amount": 2125555,
                "currency": "GBP"
            },
            "dateSigned": "2024-09-30T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}