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Framework Agreement for the Provision of Service and Testing of Domestic Water Systems

Staffordshire County Council

This public procurement record has 2 releases in its history.

Award

03 Sep 2024 at 07:40

Award Notice
Tender

14 Jun 2024 at 09:50

Tender Notice
Summary of the contracting process

The contract issued by Staffordshire County Council, titled "Framework Agreement for the Provision of Service and Testing of Domestic Water Systems," pertains to the services sector, specifically water distribution and related services (CPV code 65100000). Covering multiple locations across Staffordshire and some areas in Cheshire, Lancashire, Derbyshire, and the West Midlands, the contract encompasses the servicing, testing, and maintenance of hot and cold domestic water systems. This contract involves the monitoring requirements for Legionella control, prevention of scalding, and compliance with water regulations. The procurement has progressed to the award stage, with HSL Compliance Limited successfully securing the contract, which is valued at £1,900,000 and was signed on 28th August 2024. The official start date is 10th October 2024, and it is expected to run until 9th October 2028, with potential extension options up to 2028.

This tender offers significant opportunities for businesses in the water services, maintenance, and compliance industries. Companies specialising in domestic water systems, particularly those with capabilities in responsive maintenance and preventive services, would be well-suited to compete for similar tenders in the future. The scope of this framework covers approximately 498 properties, including educational institutions, care homes, civic buildings, offices, and fire stations, which provides substantial business development potential. Compliance with British Standards, health and safety legislation, and specific water regulation requirements are critical, making this an ideal opportunity for firms with relevant technical expertise and certifications. As a single supplier framework, companies with a robust service offering and the ability to handle large-scale, multi-site operations will find this particularly advantageous for business growth and market presence expansion.

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Notice Information

Notice Title

Framework Agreement for the Provision of Service and Testing of Domestic Water Systems

Notice Description

This contract is for the servicing, testing, planned preventative and the responsive maintenance of Hot and Cold Domestic Water Systems inclusive of the monitoring requirements of: I) Approved Code of Practice L8 for the Control of Legionella II) The Prevention of Scalding III) Water Regulations Compliance The tender shall be for the provision of all labour, specified materials, transport for the maintenance, servicing and testing of Domestic Water Systems in the establishments detailed in the Pricing Matrix and any others added in accordance with the terms below. The systems to be covered by this Framework are both hot and cold domestic systems, together with any permanently connected equipment including rainwater harvesting systems but excluding air conditioning equipment, swimming pools and hydrotherapy pools. Most properties rely solely upon temperature for the control of legionella bacteria and follow the guidance set out in HSG274. Many properties have type 3 thermostatically controlled mixing valves fitted to some or all outlets to address the scalding risks to vulnerable persons caused by doing so. Hot water temperatures are to be controlled at thermostatically controlled outlets in accordance HELA LAC note 79/5 unless specifically stated the clients' policies. Any variation will be formally agreed by all parties. All planned maintenance shall be in accordance with the relevant British Standards and Codes of Practice, and the current Health and Safety Legislation and include the additional requirements of this contract where applicable and requested. Responsive Maintenance A working hours callout facility is required to deliver responsive maintenance activities as described later in this document with a 4-hour response limit deliverable 24/7. Properties This framework is to enable the servicing of Staffordshire County Council's Corporate properties and LEA Maintained Schools. Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties. There are currently approximately 498 properties on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands. The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. Please note this is a Single Supplier Framework.

Lot Information

Lot 1

Open above threshold process to award a Single Supplier Framework Agreement. Additional information: Please note Stafford Borough Council, Cannock Chase District, South Staffordshire Council and Staffordshire Police and Staffordshire Fire and Rescue Service are not responsible for this procedure, they are a named organisation who may call off from the Framework.

Options: Options to extend for a further 2 x 12 month to the 9th October 2027 and 9th October 2028.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-046fea
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028019-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

65 - Public utilities

CPV Codes

31161400 - Primary water systems

65100000 - Water distribution and related services

Notice Value(s)

Tender Value
£1,900,000 £1M-£10M
Lots Value
£1,900,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,900,000 £1M-£10M

Notice Dates

Publication Date
3 Sep 20241 years ago
Submission Deadline
16 Jul 2024Expired
Future Notice Date
Not specified
Award Date
28 Aug 20241 years ago
Contract Period
10 Oct 2024 - 9 Oct 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Staffordshire County Council
Additional Buyers

Cannock Chase District Council

South Staffordshire District Council

Stafford Borough Council

Staffordshire Police and Staffordshire Fire and Rescue Service

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CANNOCK
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

HSL Compliance Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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