Tender

Provision of an eDiscovery Solution

FINANCIAL CONDUCT AUTHORITY

This public procurement record has 3 releases in its history.

TenderUpdate

31 Jan 2025 at 17:51

Tender

30 Jan 2025 at 17:02

Planning

27 Jun 2024 at 12:44

Summary of the contracting process

The Financial Conduct Authority (FCA) is seeking to procure an eDiscovery solution, classified under CPV code 48000000 for software packages and information systems. The procurement falls under the "goods" category and is being executed using the Restricted Procedure as specified in the Public Procurement Regulations 2015. The process began with a Prior Information Notice issued in June 2024 and has progressed to the tender stage, with submissions required by 4th March 2025. The procurement will be conducted via the FCA's eTendering portal. The initial contract term is five years with an option to extend for two additional years, and the procurement will be carried out in two stages involving a Selection Questionnaire followed by an Invitation to Tender.

This tender presents a significant opportunity for businesses specialising in compliance software and eDiscovery solutions. It is particularly suitable for vendors capable of handling large volumes of data and delivering a robust, scalable system with advanced technology features. Successful suppliers will have the potential to forge a partnership with the FCA, contributing to their digital evidence review and analysis capabilities which are essential for regulatory, civil, and criminal casework. Businesses that demonstrate strong financial stability, technical competence, and relevant experience in their Selection Questionnaire will have a chance to be shortlisted for the next stage, where their detailed tenders will be evaluated for the most economically advantageous offer.

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Notice Title

Provision of an eDiscovery Solution

Notice Description

The FCA has a requirement for a eDiscovery solution and will carry out a procurement process in accordance with the Restricted Procedure under the Regulations (Regulation 28, the Public Procurement Regulations - PCR - 2015). <br/><br/> A Prior Information Notice (PIN) reference 2024/S 000-019679 was issued in June 2024 in relation to this requirement.

Lot Information

Lot 1

The FCA has a requirement for a eDiscovery solution and will carry out a procurement process in accordance with the Restricted Procedure under the Regulations (Regulation 28, the Public Procurement Regulations - PCR - 2015).

The process will be carried out in two distinct stages.
Stage 1 - Selection Questionnaire
The first stage requires interested suppliers to submit a completed Selection Questionnaire (SQ) through FCA's eTendering portal, by the 4th March 2025, demonstrating their suitability to deliver the required services. This first stage will assess suppliers' financial stability, technical competence, and relevant experience. A minimum of 5 Bidders, who meet the minimum selection criteria will be invited to proceed to the next stage. The FCA reserves the right to invite more than 5 Bidders.

Stage 2 - Invitation To Tender (ITT)
The second stage involves the submission of detailed tenders from the shortlisted suppliers. These tenders will be evaluated against the criteria set out in an Invitation to Tender (ITT). The contract will be awarded to the supplier whose tender represents the most economically advantageous offer based on the evaluation criteria. All suppliers will be notified of the outcome of the tendering process, and feedback will be provided upon request. Additional information: This procurement will be carried out using FCA's eTendering portal (Atamis). Suppliers are required to register in order to participate. Link to portal: https://atamis-fca.my.site.com/s/Welcome

Additional CPV Codes: 72222300, 72268000, 72263000, 72265000, 72266000

Options: Initial term of contract is five (5) years with option to extend for two (2) years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-047306
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003386-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

48170000 - Compliance software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jan 20251 years ago
Submission Deadline
4 Mar 2025Expired
Future Notice Date
30 Sep 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
FINANCIAL CONDUCT AUTHORITY
Additional Buyers

FCA

Contact Name
FCA Procurement
Contact Email
fcaprocurement@fca.org.uk
Contact Phone
+44 2070661000

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI4 Inner London - East, TLL2 East Wales

Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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