Contract Timeline

Publication Date

12th November 2024 14:13:33 PM

Contract Summary

The Royal Papworth Hospital are seeking to place a contract for the Laundering, light repairing and splashproof treatment of their non-sterile gowns. These gowns are critical to keep staff and Patients safe, used throughout the hospital in various wards. We launder and treat around 2300 to 2800 gowns a week. The logistics of moving, delivering and packaging the gowns is to be included within this agreement. We anticipate this contract to be for 3 years with two, 12-month options to extend.
1) Requirements
a) The supplier shall provide all management, labour, materials, tools, equipment, and transportation to ensure the laundering and protective coating are provided to all gowns.
b) The supplier shall be responsible for the collection and delivery of the gown, as well as the return of gowns that are beyond repair. If any gowns are lost or damaged during the supplier’s performance, repair or replacement shall be rendered at the expense of the supplier.
c) The supplier assumes liability for any and all property entrusted to them during the laundering process and shall be obligated to protect this property until transferred back to the hospital. The supplier must hold the correct liability insurance.
d) The supplier shall plan for, collect, and process the estimated gown quantities as advised in this specification while meeting the collection and delivery requirements.
e) The cleaning requirements are explained in detail throughout this document.
f) The supplier shall have a suitable laundry facility with both a clean and sanitary laundry area. The supplier shall maintain separate areas for contaminated area and cleaning area.
g) The supplier shall allow annual site audits with no prior warning to support the Authorities requirements with regards to Modern Slavery.

2) Collection and Delivery
The supplier shall collect and deliver the gowns twice every week on the same day at a time agreed upon contract in the morning only. The supplier will need to use an access key to collect the gowns from the hospital and deliver the laundered gowns. An access key will be provided at the start of the contract. During peak periods additional collections and deliveries may be required this will be requested by the hospital only when required. Due to the size of our yard, we have some restrictions for larger lorries, we are restricted to 18 Tonners, fixed bodied.

Collection will be from:
Papworth Hospital, Papworth Road, Trumpington, Cambridge, CB20AY.

The supplier is required to ensure the continual service and maintenance of their fleet through regular inspections, timely repairs, adherence to safety and operational guidelines to maintain the established standard and compliance with regulatory requirements.

Contract Details

Open Contracting ID

ocds-h6vhtk-047d40

Publication Source

Find a Tender Service

Procurement Stage

TenderUpdate

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

98311200

CPV Division(s)

98 - Other community, social and personal services

Awarding Authority

ROYAL PAPWORTH HOSPITAL NHS FOUNDATION TRUST

Buyer Name

Ellie Whitehead

Buyer Email

papworth.purchasing@nhs.net

Buyer Phone

Buyer Address

Papworth Road Cambridge Biomedical Campus Cambridge

Cambridge

CB2 0AY

United Kingdom

Contract Timeline

Publication Date

15th July 2024 07:51:20 AM

Tender Deadline

16th August 2024 11:00:00 AM   Expired

Contract Summary

The Royal Papworth Hospital are seeking to place a contract for the Laundering, light repairing and splashproof treatment of their non-sterile gowns. These gowns are critical to keep staff and Patients safe, used throughout the hospital in various wards. We launder and treat around 2300 to 2800 gowns a week. The logistics of moving, delivering and packaging the gowns is to be included within this agreement. We anticipate this contract to be for 3 years with two, 12-month options to extend.
1) Requirements
a) The supplier shall provide all management, labour, materials, tools, equipment, and transportation to ensure the laundering and protective coating are provided to all gowns.
b) The supplier shall be responsible for the collection and delivery of the gown, as well as the return of gowns that are beyond repair. If any gowns are lost or damaged during the supplier’s performance, repair or replacement shall be rendered at the expense of the supplier.
c) The supplier assumes liability for any and all property entrusted to them during the laundering process and shall be obligated to protect this property until transferred back to the hospital. The supplier must hold the correct liability insurance.
d) The supplier shall plan for, collect, and process the estimated gown quantities as advised in this specification while meeting the collection and delivery requirements.
e) The cleaning requirements are explained in detail throughout this document.
f) The supplier shall have a suitable laundry facility with both a clean and sanitary laundry area. The supplier shall maintain separate areas for contaminated area and cleaning area.
g) The supplier shall allow annual site audits with no prior warning to support the Authorities requirements with regards to Modern Slavery.

2) Collection and Delivery
The supplier shall collect and deliver the gowns twice every week on the same day at a time agreed upon contract in the morning only. The supplier will need to use an access key to collect the gowns from the hospital and deliver the laundered gowns. An access key will be provided at the start of the contract. During peak periods additional collections and deliveries may be required this will be requested by the hospital only when required. Due to the size of our yard, we have some restrictions for larger lorries, we are restricted to 18 Tonners, fixed bodied.

Collection will be from:
Papworth Hospital, Papworth Road, Trumpington, Cambridge, CB20AY.

The supplier is required to ensure the continual service and maintenance of their fleet through regular inspections, timely repairs, adherence to safety and operational guidelines to maintain the established standard and compliance with regulatory requirements.

Contract Details

Open Contracting ID

ocds-h6vhtk-047d40

Publication Source

Find a Tender Service

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

Open Procedure

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

98311200

CPV Division(s)

98 - Other community, social and personal services

Awarding Authority

ROYAL PAPWORTH HOSPITAL NHS FOUNDATION TRUST

Buyer Name

Ellie Whitehead

Buyer Email

ellie.whitehead5@nhs.net

Buyer Phone

Buyer Address

Papworth Road Cambridge Biomedical Campus Cambridge

Cambridge

CB2 0AY

United Kingdom