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GYBC Environmental Health, Planning and Licensing IT System

Great Yarmouth Borough Council

This public procurement record has 3 releases in its history.

Award

25 Oct 2024 at 14:36

Award Notice
Tender

22 Jul 2024 at 11:25

Tender Notice
Planning

16 Jul 2024 at 15:35

Planning Notice
Summary of the contracting process

Great Yarmouth Borough Council ("GYBC", "the Council", "the Authority") has been actively working on a public procurement process for replacing multiple legacy systems with a single hosted IT system. The contract titled "GYBC Environmental Health, Planning and Licensing IT System" falls under the industry category of "Software package and information systems" (CPV: 48000000). The procurement encompasses multiple service areas including Environmental Health, Licensing, Planning and Building Control, ASB and community safety, and assisted living. Locations include Great Yarmouth (UKH15), with key dates indicating implementation preparation in September 2024 and system go-live set for January 2025, aiming for full completion by December 2025. The contract has an award value of £434,990 (GBP) and was awarded to Idox Software Ltd.

This tender presents significant opportunities for technology firms specialising in integrated software solutions for public services. Companies experienced in developing comprehensive IT systems for environmental health, licensing, planning, and other public sector applications will find this contract highly aligning with their services. The system aims to enhance customer experience, reduce administrative burdens, and provide mobile working and performance management capabilities, thereby creating avenues for businesses to deliver innovative technology solutions that meet these requirements. Large-scale enterprises like Idox Software Ltd., which has expertise in similar IT solutions, are well-suited to compete for such contracts, further establishing their presence and expertise in the public sector market.

How relevant is this notice?

Notice Information

Notice Title

GYBC Environmental Health, Planning and Licensing IT System

Notice Description

Great Yarmouth Borough Council ("GYBC", "the Council", "the Authority") is looking to replace a number of legacy systems covering the following service areas with one hosted system, allowing the Council to take advantage of the advances in technology: * Environmental Health (including but not limited to food safety, health and safety, pollution control, environmental protection, private water supplies) * Licensing (including but not limited to taxis, animal welfare, scrap metal, alcohol, TENs, gambling) * Planning and Building Control (including but not limited to development control, building control, LLPG and land charges) * ASB and community safety * Assisted living (including DFG and other grants) The system must be able to deliver improved customer experience, reduce administrative burden on officers, make use of self service, include mobile working, provide performance management reports/dashboards. The system must also be accessible to the Customer Service department fo

Lot Information

Lot 1

Great Yarmouth Borough Council ("GYBC", "the Council", "the Authority") is looking to replace a number of legacy systems covering the following service areas with one hosted system, allowing the Council to take advantage of the advances in technology: * Environmental Health (including but not limited to food safety, health and safety, pollution control, environmental protection, private water supplies) * Licensing (including but not limited to taxis, animal welfare, scrap metal, alcohol, TENs, gambling) * Planning and Building Control (including but not limited to development control, building control, LLPG and land charges) * ASB and community safety * Assisted living (including DFG and other grants) The system must be able to deliver improved customer experience, reduce administrative burden on officers, make use of self service, include mobile working, provide performance management reports/dashboards. The system must also be accessible to the Customer Service department for the answering of customer queries. System Schedule will be as Follows:* Implementation Preparation - w/c 23rd September 2024* The System Go Live Start Date (staged approach) - January 2025* Complete System Live - End of December 2025

Renewal: The contract period will be for 5 years with additional optional extension of 4 years, based on a 2 plus 2 year model (5+2+2).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-047dce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034692-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£434,990 £100K-£500K

Notice Dates

Publication Date
25 Oct 20241 years ago
Submission Deadline
30 Aug 2024Expired
Future Notice Date
19 Jul 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Great Yarmouth Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GREAT YARMOUTH
Postcode
NR30 2QF
Postcode Area
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
TLH15 Norwich and East Norfolk
Local Authority
Great Yarmouth
Electoral Ward
Nelson
Westminster Constituency
Great Yarmouth

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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