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FAE-20-011 Portable Staging

the Education Authority

This public procurement record has 2 releases in its history.

Award

20 Dec 2024 at 17:17

Award Notice
AwardUpdate

13 Aug 2024 at 10:47

Award Notice
Summary of the contracting process

The Education Authority has completed the contracting process for the supply and delivery of portable staging, with reference number FAE-20-011. This procurement process, classified under the industry category "Miscellaneous furniture" (CPV 39151000), was intended to service schools and other locations within Northern Ireland. The framework agreement, originally set to conclude on 31st August 2024, has been modified to include an extension option until 31st August 2025. The extension aims to accommodate unforeseen demand increases and ensure continuous service provision. The total value of the extended framework, allowing for a 50% increase, is approximately £270,000. This procurement followed a limited method, focusing on a call-off as required basis, with awards granted to Hoseforma Staging Limited and Albany DMS Limited.

This tender presents growth opportunities for businesses specialising in furniture supply, particularly those offering products suited to educational environments. The portable staging requirements create a market for companies experienced in providing versatile and durable furniture solutions adaptable to multiple settings. Small and medium-sized enterprises (SMEs) may find this contract beneficial, given the localisation within Northern Ireland and the potential for an enhanced customer base within the educational sector. The contract's extension period offers stability and a longer-term business engagement, which can help firms in strategic planning and resource allocation.

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Notice Information

Notice Title

FAE-20-011 Portable Staging

Notice Description

Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.

Lot Information

Portable Staging

Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.

Options: Option to extend by a further 6 months until 31st August 2025,

Portable Staging on castors

Supply and Delivery of Portable Staging to schools and other EA locations within Northern Ireland on a call off as required basis.

Options: Option to extend by a further 6 months until 31st August 2025,

Procurement Information

This opportunity/framework agreement was originally advertised in a Contract Notice (2020/S 124-305197). A Contract Award Notice (2020/S 237-586886) was also subsequently published. In August 2024, a modification notice was published to extend the duration of the Framework Agreement by 6 months with the option to extend by a further 6 month period. EA intend to further modify the Framework Agreement to include provision of an additional PS90,000 which is 50% of the original maximum value of PS180,000. These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Additional materiality is necessary to ensure ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place. The EA intend to utilise the final (permissible) 6 month extension period (noted above) to enable this new procurement to be concluded, however, a rise in demand on the Framework in late in 2024 which was not forseen has meant that additional materiality is required under the Framework to ensure ongoing delivery of supplies whilst internal staff finalise the tender documents. (ii)the modification does not alter the overall nature of the contract; The nature of the Framework Agreement is not being amended. (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The upper estimate of the original Framework Agreement was PS180,000 GBP, this modification will include for the provision of an additional PS90,000 which is 50% of the original maximum value of PS180,000. This does not exceed 50% of the value of the Framework. The new total value of the Framework Agreement would be PS270,000. It is envisaged that not all this value will be required, however, additional contingency has been included for any unknown requirements during the remainder of the Framework Agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-048a36
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041307-2024
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39150000 - Miscellaneous furniture and equipment

39151000 - Miscellaneous furniture

39160000 - School furniture

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£270,000 £100K-£500K

Notice Dates

Publication Date
20 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Nov 20205 years ago
Contract Period
1 Sep 2020 - 31 Aug 2024 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
the Education Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BALLYMENA
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
3
Supplier Names

Albany DMS Limited

HOSEFORMA STAGING LIMITED

Hoseforma Staging T/A Stage Systems

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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