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HBC 0824 Provision of Audio visual and connectivity equipment and support

Hertsmere Borough Council

This public procurement record has 2 releases in its history.

Award

14 Apr 2025 at 14:02

Award Notice
Tender

16 Aug 2024 at 16:32

Tender Notice
Summary of the contracting process

Hertsmere Borough Council has awarded a contract for the provision of audio-visual and connectivity equipment and support. The procurement falls under the services category, specifically installation services of communications equipment (CPV code 51300000). The project entails upgrading the council chamber’s technology, which includes sourcing, delivering, installing, and maintaining high-quality audio-visual equipment and software. The key dates for access to the chamber start on 22 November 2024, with completion required by 15 January 2025. The contract includes an initial three-year maintenance period with an option for a two-year extension. The procurement process followed an open procedure, and the contract was awarded to Auditel Rental and Services Ltd, commencing 16 December 2024.

This tender offers numerous opportunities for businesses specialising in audio-visual equipment and connectivity solutions, particularly those with experience in providing comprehensive digital systems for public bodies. Small and medium-sized enterprises (SMEs) with the capability to deliver, install, and maintain advanced technology systems will find this contract particularly advantageous. The requirement for modernisation of the council chamber's existing setup not only necessitates technical expertise but also presents an opportunity to establish a long-term relationship with Hertsmere Borough Council, potentially leading to future contracts and network expansion within the public sector.

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Notice Information

Notice Title

HBC 0824 Provision of Audio visual and connectivity equipment and support

Notice Description

Hertsmere Borough Council is currently out to procurement for Provision of Audio visual and connectivity equipment and support The Council requires a refresh on the Chambers technology which is over 10 years old. The cabling and technology setup needs updating to bring it up to date and to resolve some of the current reported problems and workarounds that are in place. The council requires a fully digital system and to ensure that there will be no interference from external sources.The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available.

Lot Information

Lot 1

Scope: The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available. The AV equipment and software will need to be delivered and installed within this time period and ensure all snags and technical issues are resolved to allow full operation of the new services. Some training will be required to bring the Democratic Services and the Information & Digital Services teams up to date with managing and controlling the new systems.It should be noted that there is no storage capacity onsite, so it's crucial that this is factored into the delivery plan/schedule. The appointed contracted will need to deliver all required works to ensure that the new Technical and AV services are fully functional, as well as ensuring the area is cleaned and ready to function for council meetings.

Renewal: At the councils sole discretion the support contract may be extended for up to a further 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-048bcd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014968-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51300000 - Installation services of communications equipment

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£179,897 £100K-£500K

Notice Dates

Publication Date
14 Apr 20251 years ago
Submission Deadline
20 Sep 2024Expired
Future Notice Date
Not specified
Award Date
16 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hertsmere Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOREHAMWOOD
Postcode
WD6 1WA
Postcode Area
Watford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Hertsmere
Electoral Ward
Borehamwood Cowley Hill
Westminster Constituency
Hertsmere

Supplier Information

Number of Suppliers
1
Supplier Name

Auditel Rental and Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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