Planning

PROC/7280/24 - Portable Hygiene Unit

LONDON FIRE BRIGADE

This public procurement record has 1 release in its history.

Planning

28 Aug 2024 at 15:35

Planning Notice
Summary of the contracting process

The London Fire Brigade (LFB) is in the planning stage of a procurement process for the provision of portable hygiene units, detailed under the project "PROC/7280/24 - Portable Hygiene Unit." This involves ensuring proper toilet and welfare facilities at operational incidents within the "Hygiene services" industry category. The procurement is currently in the pre-market engagement phase, with a deadline for supplier responses set for 10th September 2024. The units must be available for 24/7 use across London's operational sites, reflecting the unpredictable nature of fire and emergency incidents. LFB is considering two options: using their owned PHU's or those supplied by contractors.

Engaging in this procurement can offer significant growth opportunities for businesses in the hygiene services sector, particularly those with logistical capabilities and rapid response times. Companies with expertise in providing self-sufficient and on-site servicing for portable facilities are particularly well-suited. The project value is set at £725,000, making it attractive for companies specialising in emergency and rapid deployment services. Small to medium enterprises with a robust delivery model and capability to adhere to stringent timelines for equipment delivery and servicing will find this tender a viable opportunity to expand their service offerings and client base with a reputable public authority.

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Notice Information

Notice Title

PROC/7280/24 - Portable Hygiene Unit

Notice Description

The London Fire Brigade (LFB) are publishing a Prior Information Notice (PIN), to further inform the design and potential procurement for toilet/welfare facilities at operational incidents. This is a pre-market engagement exercise with no commitment from LFB to progress to a tender competition. The deadline for supplier responses to this PIN will be 10th September 2024.

Lot Information

Lot 1

The LFB places a priority on providing appropriate toilet/welfare facilities for staff attending operational incidents. The nature of the Brigade's work requires such facilities to be available at any time 24 hours a day, 365 days a year. Operational incidents such as large fires, wide area flooding and terror attacks are by their very nature unplanned and as such third-party suppliers seeking to provide a welfare solution to the Brigade must recognise the short notice periods involved for delivering the equipment to the incident ground. The LFB will be referred to as "Portable Hygiene Units (PHU's)". This terminology will be used by Brigade staff facilitating the contract as well as operational crews who interact with suppliers on site. The LFB owns 2 PHU's to provide toilet facilities on the ground during an incident. Requirement:The LFB are looking at different options to provide welfare facilities:Option A: Deliver LFB's owned PHU's.Incident Response Delivery Service London Fire Commissioner requires the contractor to provide a prompt PHU's Delivery Service. The two PHU's purchased by the Commissioner are to be hosted and delivered by the supplier. The PHU's hosting and delivery service must fully incorporate the following requirements.The provision of hygiene facilities to the incident ground must occur in a timely manner. The Brigade will require suppliers to robustly adhere to a 3-hour (or faster) delivery timeline for portable hygiene facilities.The service provider must ensure their delivery model is resilient and sustainable to operate 24 hours a day per annum. This includes a consistent adherence to delivery timescales. Maintenance, Servicing and CollectionThe Portable Hygiene Unit servicing and maintenance service must fully incorporate the following requirements:* On site servicing as required with sufficient consumables provided for 48 hours initial use. In instances of a protracted incident, sustained resupply for indefinite use will be required. This should be facilitated through robust communication between the LFB representative, and the contractor is required.* The below list is not exhaustive, and the contractor is expected to provide a full list of consumable products they believe is necessary for the operations described within this specification. o Toilet Rollo Sanitary productso Soapo Appropriate Bin Liners For Sanitary and General WasteAvailability (retention) of servicing vehicles with trained staff 24/7 365 days per year for servicing and maintenance. Toilets to be entirely self-sufficient (i.e. power source / generator / consumables to be provided by your team as part of agreement.) This must include appropriate resupply for prolonged periods of use as agreed with the LFB point of contact. A replacement facility is also required if the other two are being used at a protracted incidents and we therefore require another as an emergency.Questions to be answered by suppliers from PIN:* Are you interested in providing this requirement? * What is your quickest delivery to any London location?* What would your delivery model be?* How will you store the LFB owned PHU's?Option B: Deliver supplier's owned PHU's.London Fire Commissioner requires the contractor to provide a prompt Portable Hygiene Unit Delivery Service. Based on the same requirement stated above in option A, but to deliver their own PHU's rather than the two owned by LFB. Questions to be answered by suppliers from PIN:* What is your quickest delivery to any London location?* Can you continually meet the 3-hour minimum time requirement?* How many simultaneous incidents can you provide for (can you provide for more than two incidents at any one time)Additional RequirementsLondon Fire Commissioner would also require the contractor to provide additional portaloo on a pay as you go service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04961e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027484-2024
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85142300 - Hygiene services

Notice Value(s)

Tender Value
£725,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20241 years ago
Submission Deadline
Not specified
Future Notice Date
14 Mar 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON FIRE BRIGADE
Contact Name
Niamh Carey
Contact Email
niamh.carey@london-fire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SE1 0LL
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI London
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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