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PRO-517 - Cleaning Services, Consumables and Related Services

Buckinghamshire and Milton Keynes Fire Authority

This public procurement record has 2 releases in its history.

Award

18 Dec 2024 at 13:19

Award Notice
Tender

29 Aug 2024 at 15:40

Tender Notice
Summary of the contracting process

The Buckinghamshire and Milton Keynes Fire Authority has awarded contracts for cleaning services, consumables, and related services to cover multiple Fire Service sites within the County of Buckinghamshire and Milton Keynes. The procurement, identified by tender number PRO-517, falls under the industry category of Cleaning Services (CPV 90910000) and was conducted through an open procedure. The procurement process is now in the Award stage, with contracts having been signed on 18 December 2024. The contracts commence on 1 April 2025 for an initial term of three years, with an option to extend up to a total of five years. The tender was divided into two lots: Lot 1 for the South Sites, awarded for services at four sites in southern Buckinghamshire, and Lot 2 for the North Sites, awarded for services at five sites in northern Buckinghamshire and Milton Keynes. Site visits for potential bidders were conducted on 11 and 12 September 2024.

This procurement presents significant opportunities for growth, especially for businesses specialising in cleaning services and the supply of associated consumables. The duration and potential extension of the contracts offer stability and a robust business relationship with Buckinghamshire and Milton Keynes Fire Authority. The procurement method encourages competition, making it an ideal opportunity for SMEs like Sasse Ltd, which has secured both lots of the contract. Businesses capable of providing general and specialised cleaning services, particularly those with expertise in handling emergency service sites, are well-suited for this type of contract. The estimated annual values for the contracts are £34,052 for the South Sites and £55,445 for the North Sites, indicating substantial financial opportunities for service providers.

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Notice Information

Notice Title

PRO-517 - Cleaning Services, Consumables and Related Services

Notice Description

Buckinghamshire Fire and Rescue Service (BFRS) are seeking to award contract(s) for cleaning services, consumables and related services to multiple Fire Service sites within the County of Buckinghamshire and Milton Keynes.The tender consists of 2 Lots with bidders invited to bid for each or both Lots: Lot 1 South Sites- consists of 4 sites across the South of the County, Lot 2 North Sites - consists of 5 sites across the North of the County and Milton KeynesFull details of the site locations and requirements are detailed in the tender documentsSite visits are available to interested bidders on the following dates:11 September 2024 - LOT 1 South Sites12 September 2024 - LOT 2 North SitesFull details of the site visits schedule is provided within the tender documents at https://in-tendhost.co.uk/bucksfire/aspx/HomeThe awarded contract(s) will commence 01 April 2025 for a term of 3 years with an option to extend up to 24 mths, 5 years in total. Fixed price for initial 2 years

Lot Information

Lot 1 - South Sites - Buckinghamshire

The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to four Fire Service sites within the south of the county of Buckinghamshire. Dedicated cleaners will provide cleaning services to the 4 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is PS34,052.

Renewal: Option to extend up to a further 24 months in increments of 12 months

Lot 2 - North Sites - Buckinghamshire & Milton Keynes

The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to five Emergency Service sites within the North of the county of Buckinghamshire and Milton Keynes area. Dedicated cleaners will provide cleaning services to the 5 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is PS55,445.

Renewal: Option to extend up to a further 24 months in increments of 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04966f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040770-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£270,000 £100K-£500K
Lots Value
£270,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
18 Dec 20241 years ago
Submission Deadline
18 Oct 2024Expired
Future Notice Date
Not specified
Award Date
18 Dec 20241 years ago
Contract Period
1 Apr 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Buckinghamshire and Milton Keynes Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1BD
Postcode Area
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLJ13 Buckinghamshire
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury East
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

Sasse Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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