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The provision of Legionella services.

Hafod Housing Association

This public procurement record has 2 releases in its history.

Award

08 Sep 2026 at 14:20

Award Notice
Tender

03 Sep 2024 at 09:03

Tender Notice
Summary of the contracting process

Hafod Housing Association procured Legionella services for Cardiff and the Vale in South Wales. The work covers Legionella control and related water-management activities, as set out in the invitation to tender and specification. The classification describes water distribution and related services, with related work covering surface-water treatment and services associated with water pollution. This is a housing association requirement, delivered across the Cardiff and Vale area rather than at a single stated site. The contract also involves electronic ordering, electronic payment and permitted electronic invoicing. Suppliers operating in water hygiene, Legionella risk management, environmental water treatment or related compliance services would find the subject matter relevant, particularly where they can support housing-sector estates and multiple operational locations.

The procurement has reached completion: VECTOR COMPLIANCE LTD, an SME, was selected and the contract is active. Hafod Housing Association used an open procedure, with electronic submission through the eTender Wales portal. The tender closed on 10 October 2024 at 12:00, and bids were opened at that time; the contract was signed on 1 November 2024. The active contract value is £512,408.11 excluding any amount not stated in the record. The contract duration is 2,160 days, initially two years with an option to extend for two further two-year periods. Evaluation placed 60% on quality, 10% on demonstrations and 30% on price. Nine bids were received, including seven from SMEs. Bids had to be submitted in English and remain valid for 90 days.

This award demonstrates established demand from a Welsh housing association for a substantial, multi-year Legionella services arrangement covering Cardiff and the Vale. A credible future competitor would need practical expertise in Legionella control and water hygiene, together with the ability to deliver associated surface-water treatment and water-pollution services. The evaluation shows that technical quality and the ability to demonstrate the proposed service matter more than price alone, so suppliers should be able to evidence robust methods, competent personnel, reliable compliance processes and clear service outcomes. The successful supplier was an SME, and seven of the nine bidders were SMEs, indicating that the requirement can be contested by specialist smaller businesses. Experience supporting housing or other multi-site estates, and the capacity to manage electronic ordering, payment and invoicing, would strengthen a competing offer.

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Notice Information

Notice Title

The provision of Legionella services.

Notice Description

Legionella Services

Lot Information

Lot 1

Legionella Services as described in ITT and specification documents

Renewal: 2 years initially with an option to extend for another 2 x 2 year periods

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049777
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084937-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

65 - Public utilities

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

65100000 - Water distribution and related services

90733000 - Services related to water pollution

90733400 - Surface water treatment services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£512,408 £500K-£1M

Notice Dates

Publication Date
8 Sep 20261 months ago
Submission Deadline
10 Oct 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hafod Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 6ES
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Vale of Glamorgan
Electoral Ward
Wenvoe
Westminster Constituency
Vale of Glamorgan

Supplier Information

Number of Suppliers
1
Supplier Name

VECTOR COMPLIANCE LTD

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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