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Apprenticeship Management Software

THE UNIVERSITY OF CUMBRIA

This public procurement record has 2 releases in its history.

AwardUpdate

24 Aug 2026 at 14:08

Award Notice
Award

16 Sep 2024 at 14:28

Award Notice
Summary of the contracting process

The University of Cumbria procured apprenticeship management software: an end-to-end online system for managing apprenticeships within the university. The requirement is classified as software packages and information systems (CPV 48000000) and falls under goods. The system is intended to support the full apprenticeship management process rather than a single software component. Delivery covers England, including the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West. The buyer is the University of Cumbria, an education body governed by public law. This opportunity is therefore relevant to software providers with an apprenticeship management platform suitable for university operations and capable of supporting users across a geographically distributed English institution.

The procurement is complete and was awarded through the G-Cloud 13 Call-Off Framework using a limited procedure without prior publication of a call for competition. The stated rationale was procurement of supplies quoted and purchased on a commodity market, with the framework identified as the route. The requirement had one lot, evaluated on price, and one bid was recorded. The lot is marked cancelled, but two active awards are recorded to Aptem Ltd. The first contract is valued at £675,313 and was signed on 31 March 2024. A second active contract is valued at £741,304, also signed on 31 March 2024, and covers a 360-day extension. The extension was allowed for in the contract and arose from the need for additional supplies or services from the original contractor.

This procurement demonstrates demand from a higher education buyer for a complete apprenticeship management platform, delivered as a software package rather than bespoke standalone services. A credible future competitor would need an end-to-end online system covering the university’s apprenticeship management requirements, with sufficient functionality and operational capacity for use across England. The recorded route shows the importance of being positioned on, or otherwise able to supply through, a comparable public-sector cloud framework and of competing effectively where price is the stated award basis. The selected supplier was an SME, indicating that specialist software businesses can meet the requirement at this scale. Providers should be able to evidence a mature product, reliable implementation and support for a university environment.

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Notice Information

Notice Title

Apprenticeship Management Software

Notice Description

Software requirement for end to end on line management system for apprenticeships within the University.

Procurement Information

The software was awarded via the G-Cloud 13 Call-Off Framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049b2c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080390-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,416,617 £1M-£10M

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF CUMBRIA
Additional Buyers

University of Cumbria

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CUMBRIA
Postcode
CA1 2HH
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
2
Supplier Names

Aptem Limited

Aptem Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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