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Targeted Short Break Activities for Children with Disabilities - Open Framework

Cumberland Council

This public procurement record has 2 releases in its history.

Award

18 Dec 2024 at 11:29

Award Notice
Tender

23 Sep 2024 at 14:27

Tender Notice
Summary of the contracting process

Cumberland Council has completed the procurement process for the "Targeted Short Break Activities for Children with Disabilities - Open Framework." This procurement falls under the Health and Social Work Services industry category (CPV 85000000) and covers multiple lots including weekend activities, school holiday activities, and other specialised activities. The location for these activities is within Cumberland, UKD1 region. The procurement was conducted using an open procedure under the Public Contracts Regulations 2015, and key dates included the award date of 18th December 2024, following the signing of contracts on 7th November 2024. The framework agreement covers an initial period of 16 months starting from 1st February 2025, with an optional extension of up to 12 months.

This tender presents significant opportunities for businesses involved in health and social work services, especially those with experience in providing quality, flexible, and responsive care for children with disabilities. Companies that can offer innovative or unique activities tailored to specific needs, such as sensory experiences for children with autism, are particularly well-suited to compete and secure a position on the framework. As the framework remains open to new applications, businesses have ongoing opportunities to participate and potentially expand their service offerings within Cumberland, contributing to the well-being of families and children in the region.

How relevant is this notice?

Notice Information

Notice Title

Targeted Short Break Activities for Children with Disabilities - Open Framework

Notice Description

Cumberland council has awarded 4 providers on to the Targeted Short Break Activities for Children with Disabilities. The objective of the Targeted Short Break Activities service is to provide families of children and young people with SEND with a short break from each other. This is to give families a break from their caring responsibilities and the child or young person an opportunity to take part in a fun activity. It is the expectation that all Activities will take place in a location within Cumberland. For Activities that include day trips to outside of Cumberland, these should start from a location in Cumberland.

Lot Information

Weekend Activities

Lot 1: Weekend Activities Half or full-day activities (such as sports, crafts, games, cooking, etc.) or trips that take place on a weekend. These can either be a one-off or regular weekend activities.

Renewal: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.

School Holiday Activities

Lot 2: School Holiday Activities Half or full-day activities to run during the school holidays which may include one off day trips, adventure activities or sports sessions or regular holiday clubs.

Renewal: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.

School Holiday Activities in Cumberland Special Schools

Lot 3: School Holiday Activities in Cumberland Special Schools Half or full-day activities to run during the school holidays which are organised by and take place in, one of the Cumberland Special Schools. There is an expectation that all eligible children are able to register for activities taking place at Cumberland Special Schools. However, there is an understanding that the majority of children and young people attending these schools may have higher-level needs and that activities and staffing will reflect this.

Renewal: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.

Activities based on Specific Needs

Lot 4: Activities based on Specific Needs Half or full-day activities designed for children and young people with specific needs. For example, this could be a sensory experience for children with autism, or an adventure activity for older teenagers.

Renewal: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.

Innovation

Lot 5: Innovation Any innovative or original activities that would not come under any of the other Lots, but which would meet an identified need of children and young people with disabilities in Cumberland.

Renewal: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-049cf7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040737-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
£392,044 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£455,434 £100K-£500K

Notice Dates

Publication Date
18 Dec 20241 years ago
Submission Deadline
7 Oct 2024Expired
Future Notice Date
Not specified
Award Date
7 Nov 20241 years ago
Contract Period
1 Feb 2025 - 31 May 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cumberland Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA1 1RD
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD1 Cumbria
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
4
Supplier Names

Carlisle Mencap

People First

Sport Works

West House

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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