Planning

Cleaning: Event & Performance (Cultural Venues)

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 1 release in its history.

Planning

07 Nov 2024 at 11:39

Planning Notice
Summary of the contracting process

The City of Edinburgh Council is initiating a public procurement process for specialised cleaning services at several of its cultural venues, including Usher Hall, Assembly Rooms, and Church Hill Theatre. This falls under the "Cleaning services" classification (CPV code: 90910000) within the services category. The focus is on ensuring meticulous cleaning standards to maintain cleanliness and hygienic conditions for visitors and staff, with the procurement process currently in the planning stage. The anticipated value of the contract is £1,084,280. Key dates include the future notice date on 8th January 2025, with the contract expected to commence in June 2025 for an initial duration of two years, with the potential for two 1-year extensions, up to a maximum of four years. This tender aims to align with the Council’s sustainability goals, including the use of eco-friendly cleaning practices.

This procurement presents a substantial opportunity for businesses specialising in high-quality cleaning services, particularly those with experience in cultural or heritage-listed venues, to secure a contract with a significant public authority. The tender's focus on sustainability and the City's commitment to achieving Net Zero by 2030 means that companies capable of incorporating environmentally friendly cleaning practices and products will be particularly well-suited. Additionally, businesses that can ensure compliance with regulatory standards, including conservation guidelines for heritage sites, would be competitive candidates. This contract will support business growth through long-term engagement with the City of Edinburgh Council in a prestigious role maintaining renowned cultural locations, potentially also extending services to other council-owned properties as needed.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cleaning: Event & Performance (Cultural Venues)

Notice Description

Background The City of Edinburgh Council is seeking expressions of interest from qualified suppliers for the provision of specialised cleaning services at our cultural venues: Usher Hall, Assembly Rooms, and Church Hill Theatre.

Lot Information

Lot 1

Background - The City of Edinburgh Council is seeking expressions of interest from qualified suppliers for the provision of specialised cleaning services at our cultural venues: Usher Hall, Assembly Rooms, and Church Hill Theatre. These listed venues require meticulous cleaning standards to ensure a hygienic, safe, and welcoming environment for visitors and to protect the heritage features of each site. The Council's focus on sustainability and commitment to achieving Net Zero by 2030 means the chosen provider will be required to incorporate eco-friendly cleaning practices and products as part of their service. Scope of Requirement - This contract will cover cleaning services before, during, and after events, as well as regular maintenance cleaning to maintain high standards across each venue. Cleaning duties include but are not limited to: - Auditorium, foyer, and public areas - Restrooms and backstage areas - Specialised care for heritage-listed interiors and materials - Adherence to sustainability goals, with the use of non-toxic cleaning agents, recycling, and waste reduction measures The cleaning services will also occasionally be extended to other council-owned sites, such as but not limited to, the Ross Bandstand, to meet operational needs. Objectives - The main objectives for this contract are to: 1. Provide high-quality, sustainable cleaning services that safeguard the venue's reputation, protect client and customer interests, and support the financial goals of the venue. 2. Maintain public health and safety by ensuring hygienic conditions for visitors and staff. 3. Support the Council's Net Zero goals by minimising the environmental impact of cleaning practices. 4. Ensure compliance with all regulatory standards, including conservation guidelines for heritage-listed venues. Contract Duration - The contract is anticipated to commence in June 2025, with an initial duration of two years, with the possibility of two 1-year extensions (up to a maximum of four years). Interested organisations should note interest and may be contacted for further information as the Council seeks to understand the market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04b494
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036047-2024
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

Notice Value(s)

Tender Value
£1,084,280 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
8 Jan 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Stephen Forfar
Contact Email
stephen.forfar@edinburgh.gov.uk
Contact Phone
+44 1314693922

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04b494-2024-11-07T11:39:25Z",
    "date": "2024-11-07T11:39:25Z",
    "ocid": "ocds-h6vhtk-04b494",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=782422. (SC Ref:782422)",
    "initiationType": "tender",
    "tender": {
        "id": "CT1530",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cleaning: Event & Performance (Cultural Venues)",
        "status": "planned",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "Background The City of Edinburgh Council is seeking expressions of interest from qualified suppliers for the provision of specialised cleaning services at our cultural venues: Usher Hall, Assembly Rooms, and Church Hill Theatre.",
        "value": {
            "amount": 1084280,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Background - The City of Edinburgh Council is seeking expressions of interest from qualified suppliers for the provision of specialised cleaning services at our cultural venues: Usher Hall, Assembly Rooms, and Church Hill Theatre. These listed venues require meticulous cleaning standards to ensure a hygienic, safe, and welcoming environment for visitors and to protect the heritage features of each site. The Council's focus on sustainability and commitment to achieving Net Zero by 2030 means the chosen provider will be required to incorporate eco-friendly cleaning practices and products as part of their service. Scope of Requirement - This contract will cover cleaning services before, during, and after events, as well as regular maintenance cleaning to maintain high standards across each venue. Cleaning duties include but are not limited to: - Auditorium, foyer, and public areas - Restrooms and backstage areas - Specialised care for heritage-listed interiors and materials - Adherence to sustainability goals, with the use of non-toxic cleaning agents, recycling, and waste reduction measures The cleaning services will also occasionally be extended to other council-owned sites, such as but not limited to, the Ross Bandstand, to meet operational needs. Objectives - The main objectives for this contract are to: 1. Provide high-quality, sustainable cleaning services that safeguard the venue's reputation, protect client and customer interests, and support the financial goals of the venue. 2. Maintain public health and safety by ensuring hygienic conditions for visitors and staff. 3. Support the Council's Net Zero goals by minimising the environmental impact of cleaning practices. 4. Ensure compliance with all regulatory standards, including conservation guidelines for heritage-listed venues. Contract Duration - The contract is anticipated to commence in June 2025, with an initial duration of two years, with the possibility of two 1-year extensions (up to a maximum of four years). Interested organisations should note interest and may be contacted for further information as the Council seeks to understand the market.",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90900000",
                        "description": "Cleaning and sanitation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-01-08T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-346",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Stephen Forfar",
                "telephone": "+44 1314693922",
                "email": "stephen.forfar@edinburgh.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.edinburgh.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-346",
        "name": "The City of Edinburgh Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000782422"
        }
    ],
    "language": "en"
}