L25016-T-MC - Human Resources Information System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04b4d5-2025-03-24T18:01:50Z",
    "date": "2025-03-24T18:01:50Z",
    "ocid": "ocds-h6vhtk-04b4d5",
    "description": "Please see tender documents for further details",
    "initiationType": "tender",
    "tender": {
        "id": "L25016-T-MC",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "L25016-T-MC - Human Resources Information System",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48450000",
            "description": "Time accounting or human resources software package"
        },
        "mainProcurementCategory": "goods",
        "description": "LLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Please see our tender documents, available FOC on our Jaggaer system, for further details.",
        "value": {
            "amount": 850000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "LOT 1 - Human Resources Information System",
                "description": "LLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Please see our tender documents, available FOC on our Jaggaer system, for further details. Additional information: Please see tender documents for full details",
                "value": {
                    "amount": 850000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "two optional extentions, each for a 1 year period"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "See tender documents for details"
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "LOT 2 - Work Force Managment System",
                "description": "Currently, staff rostering in Security is managed manually through spreadsheets. This process is susceptible to errors due to the substantial number of manual entries required weekly. The management of this process relies heavily on a few key individuals with the necessary expertise. This approach is not sustainable for managing a team of over 500 individuals, as it poses significant risks of data corruption and incorrect payments to Security staff. Implementing a robust rostering or Work Force Management system would mitigate these risks, streamline administrative tasks, and enhance efficiency in rostering and overtime management. Additional information: Please see tender documents for details",
                "value": {
                    "amount": 373000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2520
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "5 years initial contract period followed by two extension periods of 1 year each (5+1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Please see tender documents for details"
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48400000",
                        "description": "Business transaction and personal business software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48600000",
                        "description": "Database and operating software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48800000",
                        "description": "Information systems and servers"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH21"
                    },
                    {
                        "region": "UKH21"
                    }
                ],
                "deliveryLocation": {
                    "description": "London Luton Airport / remote digital solution"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH21"
                    }
                ],
                "deliveryLocation": {
                    "description": "London Luton Airport site or virtual"
                },
                "relatedLot": "2"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://london-luton.ukp.app.jaggaer.com/esop/ogc-host/public/london_luton_airport_operations/web/login.html?_ncp=1726217150488.823877-1LLA",
        "communication": {
            "atypicalToolUrl": "https://london-luton.ukp.app.jaggaer.com/esop/ogc-host/public/london_luton_airport_operations/web/login.html?_ncp=1726217150488.823877-1LLA"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please see tender documents for details",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "economic2",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical2",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "Please see tender documents for details"
        },
        "contractTerms": {
            "tendererLegalForm": "Please see tender documents",
            "performanceTerms": "Please see tender documents for details",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true,
            "financialTerms": "Please see tender documents for details"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "tenderPeriod": {
            "endDate": "2025-04-07T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "hasRecurrence": false,
        "recurrence": {
            "description": "6-12 months prior to the contract expiring"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-87814",
            "name": "London Luton Airport Operations Limited",
            "identifier": {
                "legalName": "London Luton Airport Operations Limited"
            },
            "address": {
                "streetAddress": "Percival House, Percival Way",
                "locality": "Luton",
                "region": "UKH21",
                "postalCode": "Lu2 9NU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Michaela Caulfield",
                "email": "michaela.caulfield@ltn.aero",
                "url": "https://in-tendhost.co.uk/llaol/aspx/Home"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://in-tendhost.co.uk/llaol/aspx/Home",
                "buyerProfile": "https://in-tendhost.co.uk/llaol/aspx/Home",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "AIRPORT_RELATED_ACTIVITIES",
                        "description": "Airport-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-119786",
            "name": "London Luton Airport - The Legal team",
            "identifier": {
                "legalName": "London Luton Airport - The Legal team"
            },
            "address": {
                "streetAddress": "Percival House, Percival Way",
                "locality": "Luton",
                "postalCode": "Lu2 9NU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "PROCUREMENT.TEAM@LTN.AERO"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-18824",
            "name": "London Luton Airport Operations Limited",
            "identifier": {
                "legalName": "London Luton Airport Operations Limited"
            },
            "address": {
                "streetAddress": "Percival House, Percival Way",
                "locality": "Luton",
                "region": "UKH21",
                "postalCode": "LU2 9NU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Michaela Caulfield",
                "telephone": "+44 1582405100",
                "email": "procurement.team@ltn.aero",
                "url": "https://london-luton.ukp.app.jaggaer.com/esop/ogc-host/public/london_luton_airport_operations/web/login.html?_ncp=1726217150488.823877-1LLA"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://london-luton.ukp.app.jaggaer.com/esop/ogc-host/public/london_luton_airport_operations/web/login.html?_ncp=1726217150488.823877-1LLA",
                "buyerProfile": "https://www.london-luton.co.uk/corporate",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "AIRPORT_RELATED_ACTIVITIES",
                        "description": "Airport-related activities"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-18824",
        "name": "London Luton Airport Operations Limited"
    },
    "language": "en"
}