Employer Agent Services

{
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    "id": "ocds-h6vhtk-04b5e6-2024-11-12T15:56:42Z",
    "date": "2024-11-12T15:56:42Z",
    "ocid": "ocds-h6vhtk-04b5e6",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=783123. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: CBs will be included based on national TOMS and the following outcomes but not limited to these outcomes Work placements Jobs Created Career Information, Advice & Guidance Training Local Supply Chain Spend Volunteering Donations in Kind (SC Ref:783123) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=783123",
    "initiationType": "tender",
    "tender": {
        "id": "CW0257",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Employer Agent Services",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "71315210",
            "description": "Building services consultancy services"
        },
        "mainProcurementCategory": "services",
        "description": "Employer Agent Service",
        "lots": [
            {
                "id": "1",
                "description": "Employer Agent Service",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional Extension of 2 years"
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Candidates must complete all of the required sections of the SPD, Question 4C.1.2 contains a scored question which will be used to shortlist candidates.All suppliers that pass the SPD stage, shall be invited to tender (a clear break in scoring shall determine the breakpoint for short-list and in the event of equal scoring, additional suppliers shall be taken through to tender stage)"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Fife Council may require additional purchases under this contract which have not been specifically detailed in the \"specification\" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.\""
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    }
                ],
                "deliveryLocation": {
                    "description": "Fife"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
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        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "communication": {
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Provide details of relevant Professional or Trade Registers Such as RICS or equivalent",
                    "appliesTo": [
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                    ]
                },
                {
                    "type": "economic",
                    "description": "Questions 4B5a 4B5c Question 4B6",
                    "minimum": "Questions 4B5a 4B5c Organisations must also have or commit to have the relevant levels of insurance cover before the framework starts or we will exclude you from this procurement. GBP 10m Employers Liability GBP 5m Public Liability GBP 1m Professional Liability Insurance Evidence of Vehicle Insurance Please provide supporting documentation Insurance levels will be reviewed for each individual work package and call off Question 4B6 We can exclude you from this procurement if, in our opinion, you cannot finance the agreement we intend to award such that there are unreasonable risks, which are more likely than not to occur with a result that is likely to have a significant adverse impact on: Achieving Fife Council requirements Quality & sustainability of service Future health of your organisation Future health of sub-contractors A Current Ratio will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their Current assets and Current liabilities in relation to their published accounts for the last two years. Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why, and the Council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Question 4C.1.2 Question 4C.4 Question 4C6 Question 4C.8.1 4C.8.2 Question 4D1",
                    "minimum": "Question 4C.1.2 We will evaluate organisation's experience and capability relative to what we intend to buy, in particular Supplying the same services Achieving the same or similar outcomes Suppliers will be required to provide 3 examples of works carried out in the past 5 years. Notes of key importance here is the relevance of each if the examples given to the services required. Details should include Clients Value Full description of the work involved in each scenario. This is not an exhaustive list. A maximum word count of 500 words will apply to each example in this question Scoring key provided in supporting document uploaded Question 4C.4 Please provide a statement of the relevant supply chain management and /or tracking systems used If bidders intend to use a supply chain to deliver the requirements detailed, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. Question 4C6 We can exclude you from this procurement if you don't hold the following (please provide supporting documentation) Bidders personnel servicing the contract must have a degree in quantity surveying or commercial management accredited by the RCIS (Or equivalent) Question 4C.8.1 4C.8.2 We will evaluate your organisation's annual manpower and managerial staff levels over the last 3 years to ensure adequate resources are in place to support the delivery of this framework agreement. We can exclude you from this procurement if, in our opinion, you cannot resource the agreement we intend to award. Question 4D1 Organisations must confirm they have in place documented, monitoring and reviewing arrangements (on an ongoing basis) for Quality Assurance Health & Safety Environmental Management Documented arrangements that the organisation has a system for monitoring quality management procedures on an on-going basis. Which may include but not limited to ISO Or equivalent",
                    "appliesTo": [
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        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
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            "frameworkAgreement": {
                "maximumParticipants": 3
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        "coveredBy": [
            "GPA"
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        "tenderPeriod": {
            "endDate": "2024-12-17T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2025-01-31T00:00:00Z"
        },
        "submissionTerms": {
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        "hasRecurrence": false,
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            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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    "parties": [
        {
            "id": "GB-FTS-2273",
            "name": "Fife Council",
            "identifier": {
                "legalName": "Fife Council"
            },
            "address": {
                "streetAddress": "Fife House, North Street",
                "locality": "Glenrothes",
                "region": "UKM72",
                "postalCode": "KY7 5LT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Dawn Alice Watson",
                "telephone": "+44 3451550000",
                "email": "dawn.watson@fife.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "http://www.fife.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-3049",
            "name": "Kirkcaldy Sheriff Court",
            "identifier": {
                "legalName": "Kirkcaldy Sheriff Court"
            },
            "address": {
                "locality": "Kirkcaldy",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-2273",
        "name": "Fife Council"
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