Award

EA Microsoft licensing

BASSETLAW DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Award

16 Jul 2025 at 10:57

Award

13 Nov 2024 at 18:13

Summary of the contracting process

Bassetlaw District Council has recently completed a procurement process for the renewal of its Enterprise Agreement for Microsoft licensing, a critical component of the Council's software and digital services. This contract, valued at £689,018.53, falls under the software-related services category, as classified by the CPV code 72260000. The procurement process followed a limited procedure without prior publication, due to time constraints related to the release of new Microsoft pricing. The contract was signed on 20th November 2024, ensuring the continuity of essential services provided by the Council, located in Worksop, United Kingdom (region UKF15).

This procurement presents opportunities for businesses specialising in software-related services, particularly those capable of providing efficient licensing solutions under tight timelines. Large-scale suppliers with experience in handling enterprise agreements for public sector clients would find such opportunities aligned with their capabilities. The direct award to Softcat PLC highlights the importance of maintaining a robust and responsive supply chain to meet the essential regulatory and operational needs of local authorities like Bassetlaw District Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

EA Microsoft licensing

Notice Description

Renewal of the councils Enterprise Agreement that contains all Microsoft licencing utilised by the Council. This is the core software and digital services relied on by the Council for day to day function.

Lot Information

Lot 1

Renewal of the councils Enterprise Agreement that contains all Microsoft licencing utilised by the Council.This is the core software and digital services relied on by the Council for day to day function.

Procurement Information

Time constraints as new pricing was due for release and companies were not willing to quote on the licencing renewal until Microsoft released the new prices and they are the primary solution the Council uses. The resellers were all dependant on these figures and this coincided with our requirement for renewal. New prices were released end of October and agreement must be in place before the end of November leading to a short time to comply to keep services available. Price check was done on the Framework prior to direct award (with other supplier(s)) and discussed with the head and director of corporate services to ensure pricing presented was satisfactory and utilising direct award to the preferred supplier to enable an efficient renewal process and ensure business continuity. The consequence of failing to renew in time would have a significant impact in terms of cost and service delivery.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04b647
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040478-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£689,018 £500K-£1M

Notice Dates

Publication Date
16 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 Nov 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BASSETLAW DISTRICT COUNCIL
Contact Name
Not specified
Contact Email
procurement@bassetlaw.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WORKSOP
Postcode
S80 2AH
Post Town
Sheffield
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire, TLF15 North Nottinghamshire

Local Authority
Bassetlaw
Electoral Ward
Worksop South
Westminster Constituency
Bassetlaw

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04b647-2025-07-16T11:57:50+01:00",
    "date": "2025-07-16T11:57:50+01:00",
    "ocid": "ocds-h6vhtk-04b647",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04b647",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "EA Microsoft licensing",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72260000",
            "description": "Software-related services"
        },
        "mainProcurementCategory": "services",
        "description": "Renewal of the councils Enterprise Agreement that contains all Microsoft licencing utilised by the Council. This is the core software and digital services relied on by the Council for day to day function.",
        "lots": [
            {
                "id": "1",
                "description": "Renewal of the councils Enterprise Agreement that contains all Microsoft licencing utilised by the Council.This is the core software and digital services relied on by the Council for day to day function.",
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKF1"
                    },
                    {
                        "region": "UKF15"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Time constraints as new pricing was due for release and companies were not willing to quote on the licencing renewal until Microsoft released the new prices and they are the primary solution the Council uses. The resellers were all dependant on these figures and this coincided with our requirement for renewal. New prices were released end of October and agreement must be in place before the end of November leading to a short time to comply to keep services available. Price check was done on the Framework prior to direct award (with other supplier(s)) and discussed with the head and director of corporate services to ensure pricing presented was satisfactory and utilising direct award to the preferred supplier to enable an efficient renewal process and ensure business continuity. The consequence of failing to renew in time would have a significant impact in terms of cost and service delivery."
    },
    "awards": [
        {
            "id": "036778-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02174990",
                    "name": "SoftCat PLC"
                }
            ]
        },
        {
            "id": "040478-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-02174990",
                    "name": "Softcat PLC"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-130318",
            "name": "Bassetlaw District Council",
            "identifier": {
                "legalName": "Bassetlaw District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Queen's Buildings",
                "locality": "WORKSOP",
                "region": "UKF15",
                "postalCode": "S802AH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@bassetlaw.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.bassetlaw.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02174990",
            "name": "Softcat PLC",
            "identifier": {
                "legalName": "Softcat PLC",
                "id": "02174990",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Buckinghamshire",
                "region": "UKJ1",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-130319",
            "name": "BASSETLAW DISTRICT COUNCIL",
            "identifier": {
                "legalName": "BASSETLAW DISTRICT COUNCIL"
            },
            "address": {
                "locality": "WORKSOP NOTTS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-147949",
            "name": "Bassetlaw District Council",
            "identifier": {
                "legalName": "Bassetlaw District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Queen's Buildings, Potter Street,",
                "locality": "Worksop",
                "region": "UKF15",
                "postalCode": "S802AH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@bassetlaw.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.bassetlaw.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-154674",
            "name": "BDC Procurement",
            "identifier": {
                "legalName": "BDC Procurement"
            },
            "address": {
                "locality": "Worksop",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-147949",
        "name": "Bassetlaw District Council"
    },
    "contracts": [
        {
            "id": "036778-2024-1",
            "awardID": "036778-2024-1",
            "status": "active",
            "value": {
                "amount": 689018.53,
                "currency": "GBP"
            },
            "dateSigned": "2024-11-06T00:00:00Z"
        },
        {
            "id": "040478-2025-1",
            "awardID": "040478-2025-1",
            "status": "active",
            "value": {
                "amount": 689018.53,
                "currency": "GBP"
            },
            "dateSigned": "2024-11-20T00:00:00Z"
        }
    ],
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}