Planning

Bus Retrofit Support Workstreams

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (DEFRA NETWORK ETENDERING PORTAL)

This public procurement record has 1 release in its history.

Planning

04 Dec 2024 at 15:20

Planning Notice
Summary of the contracting process

The Department for Environment, Food and Rural Affairs (Defra) is currently in the planning stage for a procurement process titled "Bus Retrofit Support Workstreams." This initiative falls under the services category with a specific focus on certification services (CPV code 79132000). The procurement aims to understand the market’s readiness to participate in a future competition for a replacement contract related to bus retrofit and the Clean Vehicle Retrofit Accreditation Scheme (CVRAS). The main objectives include improving emissions performance of retrofitted buses and enforcing the CVRAS scheme. Activities will span across the UK, and the potential contract may be divided into three distinct lots covering aspects like CVRAS management, telematics, and retrofit maintenance. Businesses should note key dates, such as the future notice date set for 31 January 2025. The initiative is managed from the Defra and DfT Joint Air Quality Unit, aimed at contributing to air quality improvements mandated by legal obligations on NO2 limits.

This tender presents significant opportunities for businesses specialising in environmental protection, vehicle retrofit technology, and data management. Companies with expertise in certification services, telematics systems, and maintenance of emissions control technologies will find this procurement particularly relevant. Participating in this competition can help businesses expand their service offerings and contribute to national initiatives for cleaner air. Suppliers interested in the tender are encouraged to express their interest, particularly in the specified lots that align with their capabilities, such as managing certification schemes, handling complex data systems for telematics, and maintaining retrofitted vehicle systems. This engagement is an avenue for businesses to establish long-term collaborations with government entities and enhance their market positions within the environmental services sector.

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Notice Information

Notice Title

Bus Retrofit Support Workstreams

Notice Description

Defra are looking to engage the market to understand the market's appetite to participate in a competition for a replacement contract for work relating to bus retrofit and the Clean Vehicle Retrofit Accreditation Scheme (CVRAS). This will include evidence gathering and policy advice functions in support of improving the emissions performance of buses retrofitted with Selective Catalytic Reduction technology (SCRT) and the delivery and enforcement of the CVRAS scheme.

Lot Information

Lot 1

Full description of this PIN is in box ii.2.14.1 Additional Information (due to character limits under this box) Additional information: Defra are looking to engage the market to understand the market's appetite to participate in a competition for a replacement contract for work relating to bus retrofit and the Clean Vehicle Retrofit Accreditation Scheme (CVRAS). This will include evidence gathering and policy advice functions in support of improving the emissions performance of buses retrofitted with Selective Catalytic Reduction technology (SCRT) and the delivery and enforcement of the CVRAS scheme.

The CVRAS is a technology neutral certification scheme that approved suppliers and their vehicle retrofit products in support of emissions standards set by Clean Air Zones (CAZ) and other emissions-based charging schemes. Following a government investigation into the emissions performance of buses retrofitted with SCRT which showed performance to be mixed and generally not delivering the anticipated emission reductions, the CVRAS has been closed to new applications. A renewed enforcement process is being introduced from 12 December 2024 to ensure retrofitted buses are reporting emissions data through telematics systems.

This work programme will look to continue to work to deliver cleaner air in our towns and cities across the UK where NO2 exceedances dictate that action is needed at a local level. This programme will target the cleaning up of older and more polluting legacy vehicles that contribute to NO2 and particulate matter pollution. The UK Government has a legal obligation to meet ambient air quality limits and has a programme to focus on meeting legal concentrations of NO2 run by the Defra and DfT Joint Air Quality Unit, where this contract will be managed from.


The future contract may be split into lots and will need the winning supplier to deliver requirements including:

Lot 1 - CVRAS
* Hosting the CVRAS website and updating it as required
* Maintaining the CVRAS Approved Device List and CVRAS Register, an online tool enabling quick reference to vehicle applications and approved suppliers
* Carrying out annual audits of CVRAS accredited suppliers
* Securely hosting certifications on the supplier's intranet in accordance with published CVRAS requirements
* Maintaining the associated scheme documentation
* Responding to enquiries from retrofit suppliers, local authorities, bus operators and vehicle owners regarding retrofit technology and CVRAS
* Support DVSA vehicle inspection services if and when required


Lot 2 - Telematics

* Working closely with retrofit suppliers on providing accurate telematics data and improving the systems used
* Hosting database systems and uploading data from multiple sources and interpreting it
* Producing and sending out telematics performance information to bus operators at depot level on a fortnightly basis
* Producing and disseminating telematics performance overview reports to Defra
* Managing vehicle emissions data collection and interpretation
* Stakeholder engagement including but not limited to bus retrofit suppliers, bus operators and local authorities.
* Maintaining a list of retrofitted vehicles and uploading to appropriate CAZ vehicle checker databases
* Monitoring and assessing retrofitted vehicle in-service performance.

Lot 3 - Retrofit Maintenance
* Monitoring the real-world performance of buses included in retrofitted bus maintenance trials, including through telematics data
* Providing advice and expertise on the bus retrofit market
* Maintaining existing trusted relationships with suppliers, bus operators and local authorities
* Inputting expertise and market knowledge to support the development of policy options regarding retrofitted bus maintenance and enforcement of emissions standards,
* Production and dissemination of guidance on maintenance of bus retrofit SCR systems
* Building awareness and upskill bus depot staff on benefits of improved maintenance of retrofitted SCR systems
* Providing further evidence where needed to support policy development and/or evaluation.



If your company would like to participate in any future competition, should it be approved then please register your expression of interest to this PIN and express which lots you are interested in.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04c240
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039097-2024
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71631000 - Technical inspection services

79132000 - Certification services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
31 Jan 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (DEFRA NETWORK ETENDERING PORTAL)
Contact Name
Defra Group Commercial - Corporate Services
Contact Email
david.pembry@defra.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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