Oxford Diocesan Buckingham Schools Trust ~ Catering Tender

{
    "tag": [
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    "id": "ocds-h6vhtk-04c636-2024-12-11T10:05:09Z",
    "date": "2024-12-11T10:05:09Z",
    "ocid": "ocds-h6vhtk-04c636",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Longwick:-School-catering-services./9YEYQN2KWC To respond to this opportunity, please click here: https://litmustms.co.uk/respond/9YEYQN2KWC GO Reference: GO-20241211-PRO-28852710",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04c636",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Oxford Diocesan Buckingham Schools Trust ~ Catering Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "55524000",
            "description": "School catering services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide catering services for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST).",
        "value": {
            "amount": 2111810,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The successful Supplier will be required to provide catering services for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST): 1.Chesham Bois CE School, 128 Bois Lane, Chesham Bois, Amersham, Buckinghamshire, HP6 6DE 2.Great Horwood CE Combined School, School End, Great Horwood, Milton Keynes, Buckinghamshire, MK17 0RG 3.Padbury CE School, Winslow Road, Padbury, Buckinghamshire, MK18 2AP 4.St John's CE Combined School, Main Road, Lacey Green, Princes Risborough, Buckinghamshire, HP27 0PL 5.Longwick CE Combined School, Walnut Tree Lane, Longwick, Princes Risborough, Buckinghamshire, HP27 9SJ 6.Christ the Sower Ecumenical School, Singleton Drive, Grange Farm, Milton Keynes, MK8 0PZ 7.Woodside Junior School, Mitchell Walk, Amersham, Buckinghamshire HP6 6NW 8.St Mary's CE Combined School, Keen Close, Aylesbury, HP19 7WF 9.Elmtree Infant & Nursery School, Elm Tree Hill, Chesham, Buckinghamshire, HP5 2PA 10.The Downley School, Faulkner Way, Downley, High Wycombe, Buckinghamshire, HP13 5AL 11.Chenies School, Chenies Village , Nr Rickmansworth, Herts, WD3 6ER The contract covers the scope for the provision of all catering services across the Trust, which also includes all hospitality and free issue requirements. Please be aware that a number of these schools currently receive a delivered service from a central Hub Kitchen, owned and utilised by the incumbent provider. Therefore this will need to be a key consideration of how you intend to operate the business. In order to do so, the successful Contractor will need to have a strong presence within the local region, or be able to develop a support structure to ensure the ongoing provision of meals. The duration of the contract being offered is for an initial three-year period commencing on 01 August 2025, with the potential to extend for a further two 12-month periods. These extensions will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years. The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget. The Trust are seeking a suitably experienced, education catering contractor who is able to evidence working within Primary Schools. The successful contractor will already have adequate resource, contract support and operational flexibility within the region, that is to be deployed to support the contract as and when needed moving forwards into this contractual term. The services are currently outsourced and TUPE is expected to apply. It is possible that some of the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. The Trust wishes to achieve as a result of this tender process: 1.The provision of a colourful, healthy and balanced food offer. This should be inclusive of those with special dietary requirements. 2.An innovative and flexible menu offering frequent themed menus and initiatives that support the curriculum and various school led activities, ensuring the food offer remains varied and enticing to its customers. 3.A suitable, effective marketing campaign in order to maximise on sales revenue, thus resulting in a cost efficient service. 4.A strong relief network to ensure absences, both short and long term, can be covered. 5.A partnership with the successful contractor in order to develop the existing service. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/9YEYQN2KWC",
                "contractPeriod": {
                    "startDate": "2025-08-01T00:00:00+01:00",
                    "endDate": "2030-07-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
                "status": "active"
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                        "region": "UKJ13"
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                "deliveryLocation": {
                    "description": "Buckinghamshire CC"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
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        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
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        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2025-01-17T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2025-02-10T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-132477",
            "name": "Oxford Diocesan Buckingham Schools Trust",
            "identifier": {
                "legalName": "Oxford Diocesan Buckingham Schools Trust"
            },
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                "streetAddress": "C/O Longwick School Walnut Tree Lane",
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                "region": "UKJ13",
                "postalCode": "HP27 9SJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/9YEYQN2KWC"
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            "details": {
                "url": "https://www.odbst.org.uk/",
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        },
        {
            "id": "GB-FTS-132478",
            "name": "Chesham Bois CE School",
            "identifier": {
                "legalName": "Chesham Bois CE School"
            },
            "address": {
                "streetAddress": "128 Bois Lane",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP6 6DE",
                "countryName": "United Kingdom"
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            "details": {
                "url": "https://www.cheshamboisschool.co.uk/"
            }
        },
        {
            "id": "GB-FTS-132479",
            "name": "Great Horwood CE Combined School",
            "identifier": {
                "legalName": "Great Horwood CE Combined School"
            },
            "address": {
                "streetAddress": "School End",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "MK17 0RG",
                "countryName": "United Kingdom"
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            "details": {
                "url": "https://www.greathorwood.bucks.sch.uk/"
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        },
        {
            "id": "GB-FTS-132480",
            "name": "Padbury CE School",
            "identifier": {
                "legalName": "Padbury CE School"
            },
            "address": {
                "streetAddress": "Winslow Road",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "MK18 2AP",
                "countryName": "United Kingdom"
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                "email": "tenders@litmuspartnership.co.uk"
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            "details": {
                "url": "https://www.padburyschool.co.uk/"
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        },
        {
            "id": "GB-FTS-132481",
            "name": "St John's CE Combined School",
            "identifier": {
                "legalName": "St John's CE Combined School"
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            "address": {
                "streetAddress": "Main Road",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP27 0PL",
                "countryName": "United Kingdom"
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                "url": "https://www.stjohnsce.org/"
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            "id": "GB-FTS-132482",
            "name": "Longwick CE Combined School",
            "identifier": {
                "legalName": "Longwick CE Combined School"
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                "streetAddress": "Walnut Tree Lane",
                "locality": "Buckinghamshire",
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                "countryName": "United Kingdom"
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            "details": {
                "url": "https://www.longwick.bucks.sch.uk/"
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        {
            "id": "GB-FTS-132483",
            "name": "Christ the Sower Ecumenical School",
            "identifier": {
                "legalName": "Christ the Sower Ecumenical School"
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            "address": {
                "streetAddress": "Singleton Drive",
                "locality": "Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK8 0PZ",
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            "id": "GB-FTS-132484",
            "name": "Woodside Junior School",
            "identifier": {
                "legalName": "Woodside Junior School"
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            "address": {
                "streetAddress": "Mitchell Walk",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP6 6NW",
                "countryName": "United Kingdom"
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            "name": "St Mary's CE Combined School",
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                "legalName": "St Mary's CE Combined School"
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                "streetAddress": "Keen Close",
                "locality": "Aylesbury",
                "region": "UKJ13",
                "postalCode": "HP19 7WF",
                "countryName": "United Kingdom"
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            "id": "GB-FTS-132486",
            "name": "Elmtree Infant & Nursery School",
            "identifier": {
                "legalName": "Elmtree Infant & Nursery School"
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                "streetAddress": "Elm Tree Hill",
                "locality": "Buckinghamshire",
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            "name": "The Downley School",
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}