Oxford Diocesan Buckingham Schools Trust ~ Cleaning Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04c637-2024-12-11T10:05:13Z",
    "date": "2024-12-11T10:05:13Z",
    "ocid": "ocds-h6vhtk-04c637",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Longwick:-School-cleaning-services./2MH4HF7626 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/2MH4HF7626 GO Reference: GO-20241211-PRO-28852712",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04c637",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Oxford Diocesan Buckingham Schools Trust ~ Cleaning Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The Requirement The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST).",
        "value": {
            "amount": 1244815,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST): 1.Chesham Bois CE School, 128 Bois Lane, Chesham Bois, Amersham, Buckinghamshire, HP6 6DE 2.Great Horwood CE Combined School, School End, Great Horwood, Milton Keynes, Buckinghamshire, MK17 0RG 3.Padbury CE School, Winslow Road, Padbury, Buckinghamshire, MK18 2AP 4.St John's CE Combined School, Main Road, Lacey Green, Princes Risborough, Buckinghamshire, HP27 0PL 5.Longwick CE Combined School, Walnut Tree Lane, Longwick, Princes Risborough, Buckinghamshire, HP27 9SJ 6.Christ the Sower Ecumenical School, Singleton Drive, Grange Farm, Milton Keynes, MK8 0PZ 7.Woodside Junior School, Mitchell Walk, Amersham, Buckinghamshire HP6 6NW 8.St Mary's CE Combined School, Keen Close, Aylesbury, HP19 7WF 9.Elmtree Infant & Nursery School, Elm Tree Hill, Chesham, Buckinghamshire, HP5 2PA 10.The Downley School, Faulkner Way, Downley, High Wycombe, Buckinghamshire, HP13 5AL 11.Chenies School, Chenies Village , Nr Rickmansworth, Herts, WD3 6ER The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within Primary School establishments, to demonstrate the knowledge and understanding of contracts of a similar scope. Ideally the successful contractor will have a strong operational base with the local region, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term. The requirement of the Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement, the successful contractor is to be proactive in the management of the contract, with regular site visits to each School, with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/2MH4HF7626",
                "value": {
                    "amount": 1244815,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-08-01T00:00:00+01:00",
                    "endDate": "2030-07-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKJ13"
                    }
                ],
                "deliveryLocation": {
                    "description": "Buckinghamshire CC"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-01-17T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-132489",
            "name": "Oxford Diocesan Bucks Schools Trust",
            "identifier": {
                "legalName": "Oxford Diocesan Bucks Schools Trust"
            },
            "address": {
                "streetAddress": "C/O Longwick School Walnut Tree Lane",
                "locality": "Longwick",
                "region": "UKJ13",
                "postalCode": "HP27 9SJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/2MH4HF7626"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "url": "https://www.odbst.org.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-132478",
            "name": "Chesham Bois CE School",
            "identifier": {
                "legalName": "Chesham Bois CE School"
            },
            "address": {
                "streetAddress": "128 Bois Lane",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP6 6DE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cheshamboisschool.co.uk/"
            }
        },
        {
            "id": "GB-FTS-132479",
            "name": "Great Horwood CE Combined School",
            "identifier": {
                "legalName": "Great Horwood CE Combined School"
            },
            "address": {
                "streetAddress": "School End",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "MK17 0RG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.greathorwood.bucks.sch.uk/"
            }
        },
        {
            "id": "GB-FTS-132480",
            "name": "Padbury CE School",
            "identifier": {
                "legalName": "Padbury CE School"
            },
            "address": {
                "streetAddress": "Winslow Road",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "MK18 2AP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.padburyschool.co.uk/"
            }
        },
        {
            "id": "GB-FTS-132481",
            "name": "St John's CE Combined School",
            "identifier": {
                "legalName": "St John's CE Combined School"
            },
            "address": {
                "streetAddress": "Main Road",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP27 0PL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.stjohnsce.org/"
            }
        },
        {
            "id": "GB-FTS-132482",
            "name": "Longwick CE Combined School",
            "identifier": {
                "legalName": "Longwick CE Combined School"
            },
            "address": {
                "streetAddress": "Walnut Tree Lane",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP27 9SJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.longwick.bucks.sch.uk/"
            }
        },
        {
            "id": "GB-FTS-132483",
            "name": "Christ the Sower Ecumenical School",
            "identifier": {
                "legalName": "Christ the Sower Ecumenical School"
            },
            "address": {
                "streetAddress": "Singleton Drive",
                "locality": "Milton Keynes",
                "region": "UKJ12",
                "postalCode": "MK8 0PZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cts.milton-keynes.sch.uk/"
            }
        },
        {
            "id": "GB-FTS-132484",
            "name": "Woodside Junior School",
            "identifier": {
                "legalName": "Woodside Junior School"
            },
            "address": {
                "streetAddress": "Mitchell Walk",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP6 6NW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            ],
            "details": {
                "url": "https://www.woodsidejunior.co.uk/"
            }
        },
        {
            "id": "GB-FTS-132485",
            "name": "St Mary's CE Combined School",
            "identifier": {
                "legalName": "St Mary's CE Combined School"
            },
            "address": {
                "streetAddress": "Keen Close",
                "locality": "Aylesbury",
                "region": "UKJ13",
                "postalCode": "HP19 7WF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            ],
            "details": {
                "url": "https://www.st-marysaylesbury.bucks.sch.uk/"
            }
        },
        {
            "id": "GB-FTS-132486",
            "name": "Elmtree Infant & Nursery School",
            "identifier": {
                "legalName": "Elmtree Infant & Nursery School"
            },
            "address": {
                "streetAddress": "Elm Tree Hill",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP5 2PA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.elmtreeschoolandnursery.co.uk/"
            }
        },
        {
            "id": "GB-FTS-132487",
            "name": "The Downley School",
            "identifier": {
                "legalName": "The Downley School"
            },
            "address": {
                "streetAddress": "Faulkner Way",
                "locality": "Buckinghamshire",
                "region": "UKJ13",
                "postalCode": "HP13 5AL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            ],
            "details": {
                "url": "https://www.downley.bucks.sch.uk/"
            }
        },
        {
            "id": "GB-FTS-132488",
            "name": "Chenies School",
            "identifier": {
                "legalName": "Chenies School"
            },
            "address": {
                "streetAddress": "Chenies Village",
                "locality": "Herts",
                "region": "UKH23",
                "postalCode": "WD3 6ER",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.chenies.bucks.sch.uk/web"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-132489",
        "name": "Oxford Diocesan Bucks Schools Trust"
    },
    "language": "en"
}