Tennyson Learning Community Multi Academy Trust ~ Cleaning Tender

{
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    "id": "ocds-h6vhtk-04c725-2024-12-11T14:05:08Z",
    "date": "2024-12-11T14:05:08Z",
    "ocid": "ocds-h6vhtk-04c725",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Luton:-School-cleaning-services./5Y75Z86EFH To respond to this opportunity, please click here: https://litmustms.co.uk/respond/5Y75Z86EFH GO Reference: GO-20241211-PRO-28852991",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04c725",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Tennyson Learning Community Multi Academy Trust ~ Cleaning Tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide Cleaning services for Tennyson Learning Community Multi Academy Trust at the following Sites: Tennyson Road Primary School South Tennyson Road, Luton, LU1 3RS Tennyson Road Primary School North Surrey Street, Luton, LU1 3BZ Lime Tree Primary Academy Parkside Drive, Houghton Regis, Bedfordshire, LU5 5QN",
        "value": {
            "amount": 796620,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "About Tennyson Road Primary School South and Tennyson Road Primary School North This is one school but is comprised of two separate sites located within a short distance from each other. The school provides learning for children form Reception to year 6, combined the two schools have approximately 745 pupils. Tennyson Road Primary School South has approximately 267 pupils between the ages of 4 - 11 (Reception to year 6). Tennyson Road Primary School North has approximately 478 pupils between the ages of 4 - 11 (Reception to year 6). Further details can be found on the school's website: Tennyson Road Primary School - Welcome Lime Tree Primary Academy Lime Tree is a school that provides education for children aged 4-11 (Reception to Year 6) and includes a nursery school provision. The school has approximately 294 pupils. Further details can be found on the school's website: Lime Tree Academy - Nursery The tender The Trust is running this tender project in seeking to appoint a contractor/partner whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities at the various schools . The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all the schools within the Trust. The basis and rationale for the client's requirements is that the successful contractor must ensure the cleaning services at the schools are fit for purpose at all times. Additionally, the contractor must be proactive in managing the contract, ensuring that all specifications are met and that the cleaning frequency, as outlined in the tender specification, is adhered to. The contract being tendered is from 1st August 2025 to 30th August 2028 with an option to extend for up to a further two years at the discretion of the client. The contract will be fixed price in nature, with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Contract value: The annual contract value is circa PS159,324 The value of the new contract is circa PS796,620 (Current annual contract cost, multiplied by 5-year term of the contract) Other notes: *Please be advised that this contract will be let on a 3 year + 1+ 1 year's basis. *Please be advised that the cleaning service is currently contracted to Avalon Cleaning Systems *Please be advised that the School has a minimum requirement for a contractor's employers' liability/ public liability and professional indemnity insurance of PS10m *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS1m *The winning bidder is required to pay the Litmus tender fee of PS2,000 plus VAT, directly to the Litmus Partnership, upon contract award. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/5Y75Z86EFH",
                "value": {
                    "amount": 796620,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2025-08-01T00:00:00+01:00",
                    "endDate": "2030-07-31T23:59:59+01:00"
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                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
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                "submissionTerms": {
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2025-01-17T12:00:00Z"
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        "secondStage": {
            "invitationDate": "2025-02-10T00:00:00Z"
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        "submissionTerms": {
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        "hasRecurrence": false,
        "contractTerms": {
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            "electronicInvoicingPolicy": "allowed",
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    "parties": [
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            "id": "GB-FTS-111577",
            "name": "Tennyson Learning Community Multi Academy Trust",
            "identifier": {
                "legalName": "Tennyson Learning Community Multi Academy Trust"
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            "address": {
                "streetAddress": "Tennyson Road Primary School North, Surrey Street",
                "locality": "Luton",
                "region": "UKH21",
                "postalCode": "LU1 3BZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
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                "email": "tenders@litmuspartnership.co.uk",
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            "details": {
                "url": "https://www.tennysonroad.school/index.asp",
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            "name": "Tennyson Road Primary School South",
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                "streetAddress": "Tennyson Road",
                "locality": "Luton",
                "region": "UKH21",
                "postalCode": "LU1 3RS",
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        {
            "id": "GB-FTS-111579",
            "name": "Lime Tree Primary Academy",
            "identifier": {
                "legalName": "Lime Tree Primary Academy"
            },
            "address": {
                "streetAddress": "Parkside Drive, Houghton Regis",
                "locality": "Bedfordshire",
                "region": "UKH2",
                "postalCode": "LU5 5QN",
                "countryName": "United Kingdom"
            },
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